--- title: "Current Research Information System & On-going Support" ocid: "ocds-h6vhtk-02afed" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02afed" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02afed.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02afed.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "GLYNDWR UNIVERSITY" published: "2021-05-12" --- # Current Research Information System & On-going Support Buyer: GLYNDWR UNIVERSITY Current stage: Tender OCID: ocds-h6vhtk-02afed [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02afed) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02afed.json) ## Summary The procurement process, initiated by Glyndwr University, is currently active and focuses on acquiring a modern, flexible cloud-hosted Current Research Information System (CRIS) with ongoing support. Located in Wrexham, Wales, this tender falls under the industry category of software packages and information systems. The tender period concludes on 14th June 2021, with the implementation targeted to commence from 1st August 2021, leading to the "Go Live" phase within the 2021/22 financial year. The procurement method employed is an open procedure, with a contract value of £233,000 anticipated for the successful implementation. This tender presents significant opportunities for businesses specialising in software development and information systems, particularly those with experience in higher education environments. Organisations capable of providing a CRIS that integrates seamlessly with existing corporate systems and supports research management will find themselves well-positioned to compete. Potential bidders should note the requirement for at least one relevant contract example from a UK higher education institution within the last three years to ensure eligibility. Moreover, successful providers may benefit from future renewal opportunities in 2026, highlighting ongoing growth potential in this sector. ## Notice The University wishes to procure a modern, interfaced, flexible cloud hosted Current Research Information Software(CRIS) The University is seeking to implement a CRIS that will interface with its main corporate business systems in order to achieve maximum benefits in relation to interfaces /integration and process improvement, It seeks to find a solution that will not only comply with external agendas, manage research capacity and performance data and manage external funding and research ethics workflows, but also enable the user to build detailed, high level reports. A CRIS is required to ensure that the University is able to identify, record, measure and report (internally and externally where appropriate) research capacity and performance in terms of: PGR student supervisory capacity and students supervised Academic external engagement and esteem Research publications and other outputs Research projects and income (applied for and obtained) Research impact Other measures of esteem and engagement A CRIS will: Interface with internal and external systems specified in Section 4.1 of Appendix 1 - Technical Specification Provide a workflow for costing, pricing, monitoring, reporting and internal authorisation of bids for research and related grants and contracts Provide a workflow for central and distributed research ethics review and approval processes Allow access to authoritative research related information that can be accessed via a reporting function within the system Enable the university to make significant improvements to the current administrative processes Enable at least 250 individual academic and professional services staff users and up to 2,000 students to access and use relevant elements of the system To define and implement an interfaced Current Research Information System [CRIS] accessible through the network to all Wrexham Glyndwr University sites. In addition, it should be accessible to remote users (e.g. from home) via the University's staff portal. To ensure that there are seamless and effective links between the CRIS and other corporate information systems including HR, Finance, WAM, SITS, Timetabling, with the University's external Research Repository, and with the University's web site. Training on the system and on installation of vendor packages to enable day to day operation of the system by the University Software licencing including ongoing annual support & maintenance for the system for up to 5 years The Targeted contract dates will commence from 1st August 2021 for the implementation and "Go Live" from a software licencing perspective will commence once final acceptance testing has been signed off during University's 2021/22 Financial Year. (between 1st August 2021 and 31st July 2022). Actual dates to be agreed with the university. ### Lot Information Lot 1 The University wishes to procure a modern, interfaced, flexible cloud hosted Current Research Information (CRIS). The University is seeking to implement a CRIS that will interface with its main corporate business systems in order to achieve maximum benefits in relation to interfaces /integration and process improvement, It seeks to find a solution that will not only comply with external agendas, manage research capacity and performance data and manage external funding and research ethics workflows, but also enable the user to build detailed, high level reports. A CRIS is required to ensure that the University is able to identify, record, measure and report (internally and externally where appropriate) research capacity and performance in terms of: PGR student supervisory capacity and students supervised Academic external engagement and esteem Research publications and other outputs Research projects and income (applied for and obtained) Research impact Other measures of esteem and engagement A CRIS will: Interface with internal and external systems specified in Section 4.1 of Appendix 1 - Technical Specification Provide a workflow for costing, pricing, monitoring, reporting and internal authorisation of bids for research and related grants and contracts Provide a workflow for central and distributed research ethics review and approval processes Allow access to authoritative research related information that can be accessed via a reporting function within the system Enable the university to make significant improvements to the current administrative processes Enable at least 250 individual academic and professional services staff users and up to 2,000 students to access and use relevant elements of the system To define and implement an interfaced Current Research Information System [CRIS] accessible through the network to all Wrexham Glyndwr University sites. In addition, it should be accessible to remote users (e.g. from home) via the University's staff portal. To ensure that there are seamless and effective links between the CRIS and other corporate information systems including HR, Finance, WAM, SITS, Timetabling, with the University's external Research Repository, and with the University's web site. Training on the system and on installation of vendor packages to enable day to day operation of the system by the University Software licencing including ongoing annual support & maintenance for the system for up to 5 years The Targeted contract dates will commence from 1st August 2021 for the implementation and "Go Live" from a software licencing perspective will commence once final acceptance testing has been signed off during University's 2021/22 Financial Year. (between 1st August 2021 and 31st July 2022). Actual dates to be agreed with the university. Renewal: Renewals expected in 2026 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/010364-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 May 2021 | | Submission deadline | 14 Jun 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Contract Renewal in 2026, hence further notices in May 2026 | ## Values | Field | Value | | --- | --- | | Tender value | £233,000 | | Lots value | £233,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GLYNDWR UNIVERSITY | | Locality | WREXHAM | | Post town | Llandudno | | Postcode | LL11 2AW | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL34 Flintshire and Wrexham | | Local authority | Wrexham | | Electoral ward | Grosvenor | | Westminster constituency | Wrexham | | Delivery location | TLL2 East Wales | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 12 May 2021 at 07:45 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/010364-2021 ## Notice URLs - http://www.glyndwr.ac.uk - http://www.sell2wales.gov.wales - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=110544 - https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0288 - https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02afed. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02afed.json.