---
title: "E-Commercial Systems"
ocid: "ocds-h6vhtk-02b0e0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b0e0"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b0e0.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b0e0.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "DEPARTMENT FOR THE ENVIRONMENT FOOD AND RURAL AFFAIRS"
published: "2021-05-13"
---

# E-Commercial Systems

Buyer: DEPARTMENT FOR THE ENVIRONMENT FOOD AND RURAL AFFAIRS  
Current stage: Planning  
OCID: ocds-h6vhtk-02b0e0

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## Summary

The Department for the Environment, Food and Rural Affairs (Defra) is planning a procurement process for an e-commercial systems project, which is designed to enhance procurement software capabilities. This initiative falls under the goods category with a focus on procurement software packages and is valued at approximately £2,000,000. The procurement process is currently in the planning stage, with key dates including a deadline for responses to the Request for Information (RFI) scheduled for 24 May 2021. Following this, a demonstration for a select group of suppliers may be conducted, and potential future notices are anticipated around 2 August 2021.

This tender represents a significant opportunity for technology providers, particularly those specialising in procurement solutions, data management, and systems integration. Companies that can demonstrate their expertise in public procurement compliance and offer innovative software to streamline procurement processes would be especially well-suited to participate. This could lead to enhanced visibility and competitive advantage within the public sector supply chain, especially for those that align with the needs of Defra and its associated agencies.

## Notice

Please note that in addition to the below, we have a separate RFI document available to suppliers. This can be requested by contacting the following email address: dgc.E-Commercial.Systems.Project.Team@defra.gov.uk Please also note that the deadline for responses to the RFI is 24 May 2021, and we therefore advise interested suppliers to make contact as soon as possible in order to access this. The Authority is potentially seeking a supplier to provide an e-commercial system to Defra, the Environment Agency (EA), Natural England (NE), Animal and Plant Health Agency (APHA), Marine Management Organisation (MMO) and Rural Payments Agency (RPA) ("the Core Defra Group") and Centre for Environment, Fisheries and Aquaculture Science (CFAS), Royal Botanic Gardens, Kew (KEW), Agriculture and Horticulture Development Board (AHDB). The remaining organisations within the wider Defra group ("Defra Group") will be potential service recipients and may be added to the contract at a later date via change control. The potential E-Commercial systems should cover the following scope of services: * Plan, prepare, run and manage procurements and grants in full compliance with PCR 2015 and all other relevant public procurement legislation; * Sourcing project repository, project planning, pipeline management and reporting, route to market specific workflows; * Sourcing, tender creation and management, tender issue, tender evaluation; * Creation and publication of relevant notices; * Contract award, e-auctions, dynamic purchasing; * Contract management repository, contract management workflows and notifications; * Contract and supplier management and document and data management and reporting; and * Spend Analytics (e.g. reporting spend on contracts). Additional related non-core components include: * Procurement Workflows, Process Guidance and Document Template Management * Category Management * Category Management Workflows, Process Guidance and Document Template * Demand Management * Resource Planning * Contract Management * Contract Management Workflows, Process Guidance and Document Template * Contract and Supplier KPI Measurement and Reporting * Strategic Supplier Relationship Management Additional optional components: * Business Case Management The challenges we face that we are looking to improve include: * User Experience (including field entry, transaction time and document uploading, saving and searching functionality) * Process workflows and templates * Multiple document storage repositories * Supplier data mastering * Supplier information capture and management * Interfaces to P2P and other systems * Visibility of spend on contracts * Ever-changing data and reporting requirements * Automation technology Indicative User Volumetrics: * There are circa 10 super users who have self-serve access to manage day to day user admin, reports development and configuration options. * There are some 250 professional users who run strategic procurements within the Defra group * There are a significant number (1000's circa 5000) of business users who run self-serve procurements (low value/low risk) * There are a significant number (100's circa 800) of business evaluator users that are involved in technical evaluation * There is a significant number (1000's circa 3000) of business contract managers that are involved in contract management activities * There are a number (10's circa 50) of business users that are involved in supplier management The above is neither an exhaustive nor a final set of requirements. It is subject to development prior to any potential subsequent contract opportunity notice utilising the outputs from the RFI responses.

### Lot Information

Lot 1

The supplier shall also provide full implementation, transition and data migration support, initial and ongoing training and initial and ongoing technical support and all necessary system maintenance and upgrades throughout the contract term. Should this potential procurement result in a subsequent contract notice, details of the organisations within the wider Defra group ("Defra Group") and other potential user will be provided. The above is neither an exhaustive nor a final set of requirements. It is subject to development prior to any potential subsequent contract opportunity notice utilising the outputs from the RFI responses.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010607-2021 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 May 2021 |
| Submission deadline | Not specified |
| Future notice date | 1 Aug 2021 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT FOR THE ENVIRONMENT FOOD AND RURAL AFFAIRS |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1P 3JR |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48490000 - Procurement software package

## Release History

- 13 May 2021 at 21:55 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/010607-2021

## Notice URLs

- https://defra.bravosolution.co.uk/
- https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b0e0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02b0e0.json.