---
title: "Coastal, Flood and Infrastructure Professional Services Framework Agreement: Southern Coastal Group and SCOPAC (covering England)"
ocid: "ocds-h6vhtk-02b39a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b39a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b39a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b39a.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "PORTSMOUTH CITY COUNCIL"
published: "2021-07-27"
---

# Coastal, Flood and Infrastructure Professional Services Framework Agreement: Southern Coastal Group and SCOPAC (covering England)

Buyer: PORTSMOUTH CITY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-02b39a

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## Summary

Portsmouth City Council is currently inviting suitable consultants to participate in the tender for the Coastal, Flood and Infrastructure Professional Services Framework Agreement, covering the Southern Coastal Group and SCOPAC across England. The tender, classified under engineering services, is in the active planning stage, with the framework expected to be awarded on 26th November 2021 and operational from December 2021. Suppliers must submit their Supplier Selection Questionnaire by 2nd July 2021, and the framework will remain in place for four years, expiring on 25th November 2025. The estimated value of the framework is around £5 million over the initial four years, potentially increasing up to £50 million depending on future requirements and additional authority participation.

This procurement presents significant opportunities for businesses specialising in multi-disciplinary consultancy services, particularly those in coastal and flood risk management, engineering design, and project management. Companies able to deliver services across essential competencies, such as flood risk modelling and coastal engineering, are well-suited to apply. Additionally, businesses with capabilities in stakeholder engagement and planning consultancy may find this framework advantageous, as it accommodates mini-competitions and direct awards for both Tier 1 and Tier 2 suppliers, allowing flexibility and various contracting options for successful firms in the long run.

## Notice

Portsmouth City Council ('the council') on behalf of the Southern Coastal Group (SCG) and SCOPAC (the Regional Coastal Group for central southern England), is inviting requests to participate, from suitably qualified consultants for inclusion onto a multi-supplier Coastal, Flood & Infrastructure Professional Services Framework Agreement. The framework is due to be awarded on 29th October 2021 and will run for a period of four years until 28th October 2025. The established framework will consist of six suppliers split over two tiers. Tier 1 will consist of 3-4 suppliers. Tier 2 will consist of 2-3 suppliers and will act as a contingency resource. All suppliers must have the ability to provide comprehensive multi-disciplinary services within the role of lead consultant. A non-exhaustive list of the essential and wider optional services that may be sourced via the framework agreement is stated within Section II.2.4. The framework will be available to all current and future SCG and SCOPAC members who are classified as Contacting Authorities. The current list of members is provided within Section II.2.3. All current member organisations support the establishment of the framework agreement and have expressed interest in using the agreement once operational. In addition, the framework will also be accessible to all contracting authorities situated within England. To date, no commitment to use the framework has been made by any contracting authorities outside of the SCG and SCOPAC region and the council cannot provide any guarantee of take-up. The value of the framework is estimated to be in the region of PS5M over 4 years based upon the forecast requirements of SCG and SCOPAC members. In the event of further schemes or take up by other Contracting Authorities across England, the total value of the framework could increase to up to PS50M, however a figure PS15M is more likely. The values attributed to additional schemes and additional take up is a top level estimate only and should not be taken as any form of guarantee. The average value of commissions called off via the framework by SCG and SCOPAC is likely to range from PS150K to PS500K. However, there is also likely to be frequent commissions below PS50K and on occasion in excess of PS1million. Once established, contracting authorities will have a variety of call-off mechanisms and contracting options available for use which include for both mini-competition and direct award options as summarised within Section II.2.4. Call-off contracts will be let using either the NEC4 PSC or TSC in either the long or short form and with the choice of all options as proportionate and relevant to the services which are being commissioned. The framework will be established using the Restricted Procedure as set out within the Public Contracts Regulations (2015). The council anticipates shortlisting a minimum of 5 and a maximum of 8 suppliers from assessment of returned Supplier Selection Questionnaire submissions who will then be invited to tender. The procurement procedure will be run in accordance with the following summary programme: * FTS Notice issued - Monday 17th May 2021 * SSQ documents published - Monday 17th May 2021 * SSQ deadline for clarification requests - Friday 11th June 2021 12:00 * SSQ return deadline - Monday 21st June 2021 12:00 * Conformation of shortlisted suppliers - Monday 12th July 2021 * Invitation to tender issued - Friday 30th July 2021 * Tender return deadline - 10th September 2021 12:00 * Interviews - W/C 27th September 2021 * Award decision notification - Monday 18th October 2021 * Award - 29th October 2021 * Framework commencement - November 2021 Application is via submission of completed Supplier Selection Questionnaire and associated documentation via the Council's e-sourcing system InTend which is accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home. The system will be used to administrate the procurement process.

### Lot Information

Lot 1

Portsmouth City Council ('the council') on behalf of the Southern Coastal Group (SCG) and SCOPAC (the Regional Coastal Group for central southern England), is inviting requests to participate, from suitably qualified consultants for inclusion onto a multi-supplier Coastal, Flood & Infrastructure Professional Services Framework Agreement. The framework is due to be awarded on 29th October 2021 and will run for a period of four years until 28th October 2025. The established framework will consist of six suppliers split over two tiers. Tier 1 will consist of 3-4 suppliers. Tier 2 will consist of 2-3 suppliers and will act as a contingency resource. Supplier rankings and tiering may be altered up or down by performance scores achieved for framework projects or via the use of an in-term non-standard re-tiering / re-ranking mini-competition call off procedure. Tier 1 suppliers who routinely do not bid for projects and/or who routinely submit uncompetitive bids may be demoted to Tier 2, following a framework performance review with the supplier. All suppliers must have the ability to provide comprehensive multi-disciplinary services within the role of lead consultant. A non-exhaustive list of the essential core and optional non-core services that may be sourced via the framework agreement is stated below: Suppliers must be able to provide appraisal, technical engineering, design, project management, consultancy, support and staff secondment in relation to the following 'Essential' and 'Wider Essential' disciplines: ESSENTIAL COMPETENCIES * Flood & Coastal Erosion Risk Management * Flood Risk Management and Modelling * Coastal Engineering * Coastal Processes * Fluvial and Pluvial Flooding * Surface Water Management WIDER ESSENTIAL COMPETENCIES * Drainage Engineering * Groundwater Flooding * Highway Engineering * Structural Engineering * Geotechnical Engineering * Landscape Architecture and Design * Port, Harbour and Maritime Engineering and Infrastructure * Civil and Infrastructure Engineering Suppliers may also be requested to provide services in relation to the following, but not limited to, optional non-core competency disciplines. Whilst an evidenced ability to undertake the services listed below either directly or via sub-contractor arrangements may result in additional scores being allocated to supplier applications at assessment an inability to provide will not result in the application being rejected and set aside. NON-CORE COMPETENCIES * Stakeholder Engagement * Quantity Survey / Cost Consultancy * Ground and Site Investigations * Health and Safety Consultancy * Economic Appraisal, Business Case Preparation and Funding Application * Contaminated Land Consultancy * Master Planning * Planning and Regeneration Consultancy * Environmental Engineering, Management and Consultancy In view of the wide scope of services which will be covered by the framework, the council is open to bids which include for sub-consulting, consortium bidding and joint venture arrangements on the proviso that the stated minimum requirements are still met via the use of such arrangements. However, if the proposed supply chain fails during the tender process, we reserve the right to set the bid aside. If it fails during the framework term, the lead consultant may be suspended, or potentially terminated, from the framework, as proportionate and appropriate. The framework will be available to all SCG and SCOPAC members, including any future iterations of these groups which may include for changes in existing member status and/or addition of new members over the term of the framework agreement. Only members who are classified as Contracting Authorities as defined within the Public Contracts Regulations (2015) will be permitted to use the framework agreement. Access will not be allowed for any members who are classified as Economic Operators under the regulations. The current list of members is provided within Section II.2.3. All current member organisations support the establishment of the framework agreement and have expressed interest in using the agreement once operational. In addition, the framework will also be accessible to all contracting authorities situated within England. To date, no commitment to use the framework has been made by any contracting authorities outside of the SCG and SCOPAC region and the council cannot provide any guarantee of take-up. The value of the framework is estimated to be in the region of PS5M over 4 years based upon the forecast requirements of SCG and SCOPAC members. In the event of further schemes or take up by other Contracting Authorities across England, the total value of the framework could increase to up to PS50M, however a figure PS15M is more likely. The values attributed to additional schemes and additional take up is a top level estimate only and should not be taken as any form of guarantee. The average value of commissions called off via the framework by SCG and SCOPAC is likely to range from PS150K to PS500K. However, there is also likely to be frequent commissions below PS50K and on occasion in excess of PS1million. Once established, contracting authorities will have a variety of call-off mechanisms and contracting options available for use which include for both mini-competition and direct award options. These will include: MINI-COMPETITION * Standard mini-competition amongst all Tier 1 suppliers only. * Suppliers from Tier 2 will be invited to participate in standard mini-competitions on a ranked basis in the event of capacity and / or performance issues with Tier 1 suppliers. * Suppliers from Tier 2 may be invited to participate in non-standard mini-competitions where the services are of a specialist / non-standard nature (specialist technical discipline, hi / lo contract value, hi / lo programme duration). In such cases an initial sifting brief may be issued to suppliers from both tiers in order to create a shortlist of suppliers. Such shortlists may be for a single commission or may be developed further into specific sub-lots which may be used to source future specialist / non-standard commissions over the duration of the framework agreement. * Suppliers from Tier 2 will also be invited to participate where an in term non-standard mini-competition process is undertaken across both tiers the results of which will reset rankings and associated Tier allocations. DIRECT AWARD * On a ranked basis - call-off contracts will be awarded to the highest ranked supplier on tier 1. Where the highest ranked supplier does not have the required capacity, the second ranked supplier will be approached, and so on. * On a work development basis - in the event that any framework supplier has delivered an initial phase of services, either via this framework agreement or via another contracting route, future phases may be awarded via direct award to the same supplier. * On a repeat work basis - where SCG or SCOPAC requirements are similar to services already delivered by a supplier for the contracting authority making the award or for work undertake for any other UK contracting authority let either via this framework agreement or another contracting route, a direct award may be made using this framework to the same supplier. It is envisaged that the framework agreement will be let using the NEC4 Framework Agreement terms. However, use of the council's standard framework agreement terms is also under consideration and the decision on which terms will be used will be made in advance of the invitation to tender being issued to the shortlisted suppliers. Call-off contracts will be let using either the NEC4 PSC or TSC in either the long or short form and with the choice of all options as proportionate and relevant to the services which are being commissioned. The framework will be established using the Restricted Procedure as set out within the Public Contracts Regulations (2015). The council anticipates shortlisting a minimum of 5 and a maximum of 8 suppliers from assessment of returned Supplier Selection Questionnaire submissions who will then be invited to tender. The procurement procedure will be run in accordance with the following summary programme: * FTS Notice issued - Monday 17th May 2021 * SSQ documents published - Monday 17th May 2021 * SSQ deadline for clarification requests - Friday 11th June 2021 12:00 * SSQ return deadline - Monday 21st June 2021 12:00 * Conformation of shortlisted suppliers - Monday 12th July 2021 * Invitation to tender issued - Friday 30th July 2021 * Tender return deadline - 10th September 2021 12:00 * Interviews - W/C 27th September 2021 * Award decision notification - Monday 18th October 2021 * Award - 29th October 2021 * Framework commencement - November 2021 Application is via submission of completed Supplier Selection Questionnaire and associated documentation via the Council's e-sourcing system InTend which is accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home. The system will be used to administrate the procurement process.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/011304-2021 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jul 2021 |
| Submission deadline | 21 Jun 2021 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | It is envisaged that a further notice will be published in Winter 2023/24 for a future iteration of the this framework. This will be dependent on the nature of future requirements and the need for a new framework. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £50,000,000 |
| Lots value | £50,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PORTSMOUTH CITY COUNCIL |
| Locality | PORTSMOUTH |
| Post town | Portsmouth |
| Postcode | PO1 2BG |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | Charles Dickens |
| Westminster constituency | Portsmouth South |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services
- 73 - Research and development services and related consultancy services

### Codes

- 71220000 - Architectural design services
- 71240000 - Architectural, engineering and planning services
- 71250000 - Architectural, engineering and surveying services
- 71300000 - Engineering services
- 71311000 - Civil engineering consultancy services
- 71312000 - Structural engineering consultancy services
- 71313000 - Environmental engineering consultancy services
- 71315000 - Building services
- 71317000 - Hazard protection and control consultancy services
- 71318000 - Advisory and consultative engineering services
- 71319000 - Expert witness services
- 71321000 - Engineering design services for mechanical and electrical installations for buildings
- 71322000 - Engineering design services for the construction of civil engineering works
- 71324000 - Quantity surveying services
- 71325000 - Foundation-design services
- 71327000 - Load-bearing structure design services
- 71328000 - Verification of load-bearing structure design services
- 71330000 - Miscellaneous engineering services
- 71340000 - Integrated engineering services
- 71350000 - Engineering-related scientific and technical services
- 71400000 - Urban planning and landscape architectural services
- 71510000 - Site-investigation services
- 71520000 - Construction supervision services
- 71530000 - Construction consultancy services
- 71540000 - Construction management services
- 71600000 - Technical testing, analysis and consultancy services
- 71700000 - Monitoring and control services
- 71800000 - Consulting services for water-supply and waste consultancy
- 71900000 - Laboratory services
- 73110000 - Research services
- 73200000 - Research and development consultancy services
- 73300000 - Design and execution of research and development

## Release History

- 27 Jul 2021 at 17:14 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011304-2021
- 14 Jun 2021 at 21:09 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/013419-2021
- 21 May 2021 at 14:03 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011342-2021

## Notice URLs

- https://in-tendhost.co.uk/portsmouthcc/aspx/Home
- https://in-tendhost.co.uk/portsmouthcc/aspx/home
- https://southerncoastalgroup-scopac.org.uk/about/membership/
- https://www.portsmouth.gov.uk/

## Provenance

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