---
title: "Provision of Planned and Responsive Maintenance and Minor Works - Ballymena M.E Lot 2"
ocid: "ocds-h6vhtk-02b69a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b69a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b69a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b69a.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "EDUCATION AUTHORITY NI"
published: "2021-05-28"
---

# Provision of Planned and Responsive Maintenance and Minor Works - Ballymena M.E Lot 2

Buyer: EDUCATION AUTHORITY NI  
Current stage: Award  
OCID: ocds-h6vhtk-02b69a

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## Summary

The Education Authority Northern Ireland (EANI) is initiating a contract titled "Provision of Planned and Responsive Maintenance and Minor Works - Ballymena M.E Lot 2" in the building construction industry. This procurement process, which has reached the award stage, covers the provision of maintenance services across educational facilities within the North Eastern Education and Library Board area. The total value of the contract is £4,000,000, with an initial term of one year and options for extensions until 31 March 2022 and 31 May 2022. The contract was officially signed on 28 May 2021, and it is significant that the procurement method used was a limited procedure, allowing for direct award without prior public competition.

This contract presents a strategic opportunity for businesses specialising in mechanical and electrical maintenance services, particularly those with experience in working with educational institutions. Companies positioned to benefit from this tender include small and medium enterprises (SMEs) capable of delivering responsive maintenance and minor works efficiently. The potential for expansion is notable, given the contract's provisions for optional extensions and possible adjustments for inflation, ensuring that capable suppliers can engage in a sustained partnership with the EANI while contributing to the upkeep of vital educational infrastructure.

## Notice

The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of a Term Service Contract for Mechanical and Electrical Maintenance & Minor Works in the old North Eastern Education and Library Board area (Area 2), Contract Lot 2 as further described in the OJEU Contract Notice.

### Lot Information

Lot 1

Provision of Planned and Response Maintenance for EANI across its property portfolio in the old North Eastern Education and Library Board area, Contract Lot 2 which includes but is not limited to controlled and uncontrolled schools. Additional information: 4,000,000 GBP (being 1,800,000 GBP until 30-11-2021; 1,485,000 GBP until 31-03-2022; and 715,000 GBP until 31-05-2022)

Options: An extension to 30-11-2021, with the further option for EANI, in its absolute discretion, to extend for up to two further periods of 4 months until 31-03-2022 and 2 months until 31-05-2022 at the latest.

### Procurement Information

The Contract was for 1year with an option to extend up to a further 3years.Due to delays in re-procuring,Covid-19 and litigation,the Contract was extended a number of times culminating in VEAT(2020/S 127-312043)until 30-06-2021.EANI have underspent under each VEAT. Due to being unable to resolve the 9sets of proceedings relating to the re-procurement,it became necessary to seek a further unavoidable extension.EANI anticipates awarding the new Contract by30-11-2021.Optional extensions are to allow for unforeseen circumstances.Successive modifications were not to circumvent Part2of PCR2015,rather they became necessary due to the relevant circumstances. The 11month modification value is circa PS4,000,000,which does not exceed 50% of the upper range of the original contract value.50% of the value accounts for contingency due to the unknown volume of emergency work that may be required.Such contingency also includes sums to permit work in other Lots as required.To secure continuity of service,as the contractor can no longer hold its price due to Covid-19 and/or Brexit,Task Orders issued on/after 01-07-2021 will be adjusted for inflation, calculated with the BCIS Measured Term Contract Updating Percentages.Inflation from mid-point of original contract to 31-03-2021is: PSA SOR ELEC11 Rate A, Rate B/D/E, Rate C 12.6pct, 14.1pct and 13.9pct respectively, applies to Sections 1, 2, 3, 4 and 5 of Price List; Rate B/D/E applies to Section 3; PSA SOR MECH11 Rate A, Rate B/D/E, Rate C 20.7pct, 12.2pct and 13.9pct respectively, applies to Sections 1, 2 and 3; Rate B/D/E applies to Section 3; PSA SOR BCE09 14.3pct applies to Section 4 Item OT010.370 to 460. Inflation after 01.04.21 will be change in BCIS MTC Updating Percentages from 31.03.21 indices, based on TO issue date/latest published index. The proposed extended term and inflationary price uplift are permitted by Regulation72(1)(c) as the need for additional services from the original contractor is due to the ongoing litigation which could not have been foreseen and/or avoided by a diligent contracting authority and the modification does not alter the overall nature of the contract.In the alternative,they are permitted by Regulation72(1)(b) as a change of provider:(i)cannot be made for economic and technical reasons such as requirements of interchangeability or interoperability of services procured under the original procurement given the need to ensure continued access to EANI schools and facilities.Given new contract commencement will be01-12-2021 or asap thereafter,commencement of a new contractor twice in a short time period, especially in the current climate, would create risk to stability and integrity of services, be unsettling for users and could result in partial/total closure of schools and associated facilities;and(ii)would cause significant inconvenience and duplication of costs for EANI.Any new contractor would have start-up costs in recreating the current service for an unknown period, which would represent poor VFM,compared to extending the Contract.The inflationary increases are necessary to secure the agreement of the original contractor to continue provision of the services given that the contract prices have been fixed for a considerable period.In respect of carrying out work in other Lots,this is permitted under the terms of the Contract and so permissible under Regulation72(1)(a).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/012072-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 May 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 May 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £4,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EDUCATION AUTHORITY NI |
| Locality | BALLYMENA |
| Post town | Northern Ireland |
| Postcode | BT42 2HS |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN0F Mid and East Antrim |
| Local authority | Mid and East Antrim |
| Electoral ward | Ballee and Harryville |
| Westminster constituency | North Antrim |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LM SERVICES NI |

## CPV Codes

### Divisions

- 45 - Construction work

### Codes

- 45210000 - Building construction work

## Release History

- 28 May 2021 at 15:54 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/012072-2021

## Notice URLs

- http://lmservicesni.com/
- https://etendersni.gov.uk/epps

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b69a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02b69a.json.