---
title: "The Courtauld Events Supplier Framework"
ocid: "ocds-h6vhtk-02b7dd"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b7dd"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b7dd.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b7dd.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE COURTAULD INSTITUTE OF ART"
published: "2021-10-28"
---

# The Courtauld Events Supplier Framework

Buyer: THE COURTAULD INSTITUTE OF ART  
Current stage: Award  
OCID: ocds-h6vhtk-02b7dd

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## Summary

The Courtauld Institute of Art is currently seeking suppliers for their Events Supplier Framework, which encompasses various service categories including Catering, Production, Furniture Hire, Entertainment, and Floristry. The procurement process is being conducted through an open procedure, with the application period initiated on 2nd June 2021 and tenders required to be submitted by 30th June 2021 at 16:00 BST. This project is classified under the event services industry and will take place in Camden and the City of London, with an anticipated total contract value of approximately £1,780,000 spanning over four years.

This tender presents an excellent opportunity for businesses specialising in event services to grow. Catering firms, production and technical service providers, furniture suppliers, entertainers, and florists are particularly well-suited to compete, as the framework is designed to accommodate a variety of internal events hosted by the Courtauld Institute. Suppliers participating in this framework may also benefit from being listed on the Approved Supplier List for external clients, creating additional avenues for engagement in the competitive events industry.

## Notice

The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. This Framework is for Events Services suppliers covering five Lots (Catering, Production, Furniture Hire, Entertainment and Floristry) for internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework).

### Lot Information

Catering

The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier will provide a comprehensive events Catering service, delivered in a safe and efficient manner. Catering required will include canape receptions including options for one bite canapes, static nibbles, food stations and bowl food, dinners to include pre-dinner canapes, and two or three course seated meals as well as catering for breakfast events that may range from tea/coffee, pastries, fruit and yogurt pots to a seated hot breakfast. Suppliers will be required to offer both a full drinks service to include hot drinks, soft drinks and alcohol as well a corkage option. See additional information below. Estimated Framework Lot 1 spend PS250K-PS350k (year 1), PS150k-PS250k (years 2-4). See additional information below. Additional information: This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).

Production

The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier shall provide a range of technical services to The Courtauld, which shall include some or all of: lighting, audio, video, staging and project management, on a case by case basis. Typically, this will include the installation of ambient lighting for an event, the provision of sound for speeches during an event (which may be required across multiple rooms) with the ability to show a presentation or film as required and a lectern or small stage for speeches/presentations. Digital content maybe required for some events including filming, live streaming and editing. Estimated Framework Lot 2 spend PS40-80k per year. See additional information below. Additional information: This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).

Furniture Hire

The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier shall provide a range of furniture hire options to The Courtauld, which shall include lounge, reception and dining furniture and bar hire. The Supplier shall have access to a suitable range of products which may include but is not limited to, armchairs, sofas, stools, ottomans, benches, poseur tables, coffee, cafe and dining tables, dining chairs, production bars and bars used for food stations, either as their own stock or via sub-contracted rental. The Supplier shall ensure that all products meet the necessary safety standards for use, and are appropriately maintained. Estimated Framework Lot 3 spend PS10-25k per year. See additional information below. Additional information: This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).

Entertainment

The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier must be able to respond to a range of briefs and budgets, providing a variety of entertainment options that are appropriate for performances in spaces hung with art works. These may include but are not limited to musical entertainment including acoustic music groups such as string quartets, pianists, guitar or accordion players, amplified musical groups such as jazz trios and singers as well as DJs; magicians and illustrators. Suppliers must be able to suggest a range of entertainment options for each brief (for example more than one string quartet group). Estimated Framework Lot 4 spend PS10-30k per year. See additional information below. Additional information: This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).

Floristry

The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. Suppliers must be able to provide floral displays for a wide range of events and be able to adapt swiftly and easily to a large range of briefs, budgets and clients, and deliver creative solutions that meet The Courtauld's policies and procedures. The floral displays required may include but not be limited to, table centres, arrangements for occasional tables and poseur tables, free standing displays on plinths or tables and bar arrangements. These shall all be of an exceptionally high standard ensuring all plant material is in peak condition. Estimated Framework Lot 5 spend PS10-35k per year. See additional information below. Additional information: This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/027097-2021 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Oct 2021 |
| Submission deadline | 30 Jun 2021 |
| Future notice date | Not specified |
| Award date | 28 Sep 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,780,000 |
| Lots value | £1,780,000 |
| Awards value | Not specified |
| Contracts value | £1,780,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE COURTAULD INSTITUTE OF ART |
| Locality | LONDON |
| Post town | Central London |
| Postcode | WC2R 0RN |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLI31 Camden and City of London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 23 |
| Supplier names | A BUBBLE; ALISON PRICE; BLUE STRAWBERRY GROUP; BRENNAN TRADING LIMITED (CAPER AND BERRY; BY WORD OF MOUTH; CREATE FOOD; HAYFORD & RHODES INTERNATIONAL; LARRY WALSHE; LAVENDER GREEN FLOWERS; MCQUEENS FLOWERS; OPTIONS GREATHIRE; PINSTRIPES AND PEONIES; PRELUDE ENTERTAINMENT; R G JONES SOUND ENGINEERING; ROCKET FOOD; SFL GROUP; SHANE CONNOLLY FLOWERS; STERNBERG CLARKE; SUBFRANTIC PRODUCTION SERVICES; VELVET ENTERTAINMENT; VELVET LIVING; WISE PRODUCTIONS (UK; ZAFFERANO CATERING |

## CPV Codes

### Divisions

- 03 - Agricultural, farming, fishing, forestry and related products
- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 32 - Radio, television, communication, telecommunication and related equipment
- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 55 - Hotel, restaurant and retail trade services
- 72 - IT services: consulting, software development, Internet and support
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 03121200 - Cut flowers
- 03121210 - Floral arrangements
- 31527260 - Lighting systems
- 32232000 - Video-conferencing equipment
- 32321200 - Audio-visual equipment
- 32323300 - Video equipment
- 39100000 - Furniture
- 39143200 - Dining-room furniture
- 39151000 - Miscellaneous furniture
- 39156000 - Lounge and reception-area furniture
- 55520000 - Catering services
- 72224000 - Project management consultancy services
- 77330000 - Floral-display services
- 79952000 - Event services
- 79952100 - Cultural event organisation services
- 92300000 - Entertainment services

## Release History

- 28 Oct 2021 at 15:15 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/027097-2021
- 3 Jun 2021 at 08:14 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012395-2021

## Notice URLs

- https://www.courtauld.ac.uk
- https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=631609242
- https://www.delta-esourcing.com/respond/5J433GCW2A
- https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./5J433GCW2A

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b7dd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02b7dd.json.