--- title: "QUB/2095/21 - Contract for the Provision of Cleaning Services" ocid: "ocds-h6vhtk-02b8b0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b8b0" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b8b0.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b8b0.json" source: "Find A Tender Service" current_stage: "Award" buyer: "QUEEN'S UNIVERSITY BELFAST" published: "2022-03-25" --- # QUB/2095/21 - Contract for the Provision of Cleaning Services Buyer: QUEEN'S UNIVERSITY BELFAST Current stage: Award OCID: ocds-h6vhtk-02b8b0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b8b0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02b8b0.json) ## Summary The procurement process is being conducted by Queen's University Belfast for the contract entitled "QUB/2095/21 - Contract for the Provision of Cleaning Services." This tender falls within the services industry category, specifically focusing on cleaning services, and is based in Belfast, Northern Ireland. The procurement is currently at the Award stage, with a notable contract awarded for "Accommodation Cleaning and Housekeeping Services" valued at £2,225,210, which was signed on 1 March 2022. The tender initially invited bids for two separate lots, with options for a maximum contract duration of three years, extendable by an additional two years. This procurement opportunity presents significant growth potential for businesses specialising in cleaning and housekeeping services, particularly those equipped to manage both general and accommodation cleaning needs. Companies that offer flexible staffing solutions and are capable of adapting to varying demands, especially during peak periods such as the academic year or summer months, would be well-positioned to compete. The tendering process through an open procurement method allows various economic operators, including small and medium-sized enterprises (SMEs), to participate, fostering competition and potentially leading to valuable contracts with the University. ## Notice The Cleaning Services to Queen's University, to be delivered under this Contract, were divided into two separate lots as follows:* Lot 1: General Cleaning Services and Ancillary Services* Lot 2: Accommodation Cleaning and Housekeeping ServicesEconomic Operators were invited to tender for Lot 1 and/or Lot 2. Lots were evaluated independently and Queen's reserved the right to award each Lot separately. ### Lot Information General Cleaning Services and Ancillary Services This contract is for cleaning services and specific ancillary services to Queen's buildings and external areas at the University's sites. Options: Contract is for 3 years initially, with options to extend by up to a further 24 months. Accommodation Cleaning and Housekeeping Services Queen's Accommodation provides rented accommodation to students during term time. Most students arrive mid-September and leave in the first two weeks of June.Over the summer months (June-September), the nature of the business changes. Student accommodation is let to study groups and conference delegates etc. There may be up to 1000 rooms available for hire during summer business across Queen's Accommodation. The number of bedrooms used will fluctuate with demand and business need.Regular Housekeeping Service (Year-Round)Queen's Accommodation has a requirement for a Contractor to provide a 7 day a week and year-round housekeeping and cleaning service (except for the 8 Public holidays), at the following locations:-* Elms BT1 - College Avenue* Elms BT2 - McClintock StreetThe Contractor will be required to clean all the public areas daily - entrance halls, all corridors, lifts, stairwells, public toilets, laundry, social space, computer room, meeting rooms, quiet rooms and offices. The Contractor will also deep clean and sign off all rooms prior to check in arrivals and deep clean all rooms/apartments after the checking out of students.December/January PeriodA limited number of additional staff may be required at Elms BT1 and Elms BT2, to assist with the student change-over in December/January each year at the end of the first academic semester. A deep clean of bedrooms/kitchens is required after student departures in readiness for new arrivals. Numbers and dates will vary each year and will be agreed in advance.Summer Period (Generally June to September inclusive)From the summer of 2022, there is a further additional requirement, over and above the regular housekeeping and cleaning service, to facilitate the change in business to cater for study groups and conference delegates lettings etc., at the following locations: * Elms BT1 - College Avenue* Elms BT 2 - McClintock Street* Elms Village BT9 - Malone RoadThe Contractor will provide a "hotel style" daily room cleaning service including bed-making to study groups/conference delegates guests. The Contractor will also deep clean and sign off all applicable rooms following the end of the academic year, ready for check in arrivals. The extent of the additional Housekeeping Services required in December/January and the Summer Period, will be in line with demand and business need. The Contractor will be expected to show flexibility in this regard. Options: Contract is for 3 years initially, with options to extend by up to a further 24 months. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/008101-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Mar 2022 | | Submission deadline | 5 Jul 2021 | | Future notice date | Not specified | | Award date | 1 Mar 2022 | | Contract period | Not specified | | Recurrence | 5 years | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £2,225,210 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active, Unsuccessful | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | QUEEN'S UNIVERSITY BELFAST | | Locality | BELFAST | | Post town | Northern Ireland | | Postcode | BT7 1NN | | Country | Northern Ireland | | ITL 1 | TLN Northern Ireland | | ITL 2 | TLN0 Northern Ireland | | ITL 3 | TLN06 Belfast | | Local authority | Belfast | | Electoral ward | Central | | Westminster constituency | Belfast South and Mid Down | | Delivery location | TLN0 Northern Ireland, TLN06 Belfast | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | VECTOR WORKPLACE AND FACILITIES MANAGEMENT LIMITED/ARAMARK | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services - 98 - Other community, social and personal services ### Codes - 90910000 - Cleaning services - 90911100 - Accommodation cleaning services - 90911200 - Building-cleaning services - 98341130 - Janitorial services ## Release History - 25 Mar 2022 at 10:22 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/008101-2022 - 4 Jun 2021 at 16:00 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012607-2021 ## Notice URLs - https://in-tendhost.co.uk/queensuniversitybelfast - https://northerneurope.aramark.com/ - https://www.qub.ac.uk/ - https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b8b0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02b8b0.json.