---
title: "Maintenance / Support for Electronic Document Management Records System within the Council (EDRMS)."
ocid: "ocds-h6vhtk-02b9ee"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b9ee"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b9ee.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02b9ee.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MIDDLESBROUGH COUNCIL"
published: "2021-06-09"
---

# Maintenance / Support for Electronic Document Management Records System within the Council (EDRMS).

Buyer: MIDDLESBROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-02b9ee

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02b9ee.json)

## Summary

Middlesbrough Council is seeking a supplier for the "Maintenance / Support for Electronic Document Management Records System within the Council (EDRMS)," a contract valued at £222,679.14, which was awarded on 9 June 2021. This procurement falls under the category of software and information systems. The contract is intended to provide support and maintenance of the council's Corporate EDRMS system for a duration of two years. The procurement method utilised was a limited negotiation without the publication of a contract notice, justified by the unique nature of the required service, which can only be fulfilled by the original software provider.

This tender presents significant opportunities for businesses specialising in software maintenance and support, particularly those with expertise in Electronic Document Records Management Systems. Companies capable of ensuring secure encrypted sharing of documents and maintaining existing EDRMS solutions would be particularly well-suited to compete. Given that the service must be supplied by the original provider due to exclusive rights, suppliers with a direct relationship or those labelled as sole suppliers in the sector stand a good chance of expanding their operational scope through this contract.

## Notice

The contract would be for two years for the support and maintenance of the Council's Corporate EDRMS system (Electronic Document Records Management System) and the secure encrypted sharing of documents with people/organisations outside of our own organisation.

### Lot Information

Lot 1

For the delivery of a support and maintenance of software and solutions already in place that can be delivered by only a sole supplier.

### Procurement Information

The software product can only be maintained by the original economic operator as they do not have arrangements with third party suppliers.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/012925-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Jun 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 8 Jun 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £222,679 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MIDDLESBROUGH COUNCIL |
| Locality | MIDDLESBROUGH |
| Post town | Not specified |
| Postcode | N/A |
| Country | Not specified |
| ITL 1 | Not specified |
| ITL 2 | Not specified |
| ITL 3 | Not specified |
| Local authority | Not specified |
| Electoral ward | Not specified |
| Westminster constituency | Not specified |
| Delivery location | TLC12 South Teesside |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OBJECTIVE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 9 Jun 2021 at 12:08 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/012925-2021

## Notice URLs

- http://www.middlesbrough.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02b9ee. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02b9ee.json.