---
title: "Migration and upgrade of Planon IWMS Database"
ocid: "ocds-h6vhtk-02ba55"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ba55"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ba55.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ba55.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOLENT UNIVERSITY"
published: "2021-06-10"
---

# Migration and upgrade of Planon IWMS Database

Buyer: SOLENT UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-02ba55

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## Summary

Solent University has recently awarded a contract titled "Migration and Upgrade of Planon IWMS Database." This procurement falls under the category of facilities management software, initiated on 10 June 2021, with a contract start date of 01 August 2021. The contract is for an initial term of five years, with the possibility of extending for two additional twelve-month periods, allowing for a maximum contract duration of seven years. The procurement process was a limited negotiated tender due to the exclusive rights held by the supplier, Planon Ltd, which owns the intellectual property rights associated with the software.

This tender presents substantial opportunities for businesses specialising in software development, particularly those experienced in facilities management software and SaaS models. Companies that excel in migration projects and have a strong technological backing would be well-suited to compete in similar future tenders. The strategic importance of this project, combined with the University’s ongoing digital transformation initiatives, reinforces the potential for growth and innovation within this sector for businesses capable of delivering tailored technology solutions.

## Notice

VEAT Notice intention to award a public contract . The University intends to enter into a contract with Planon Ltd to migrate, upgrade and support its Facilities Management Integrated Workplace Management Database System (IWMS). The existing system is an On-Premise solution and will be migrated to a SaaS model and upgraded.

### Lot Information

Lot 1

The University uses the Planon IWMS to manage a wide variety of Facilities Management processes across the University's campuses. In line with its current ICT strategy, the University is now looking to upgrade and move this service from the current On Premise solution to the latest version, on a Software as a Service basis Migration to a new system at this point involves significant time and resource and requires alignment with the University's longer-term digital strategy and corporate system development planning and funding during a period of uncertainty, including other ongoing strategic projects. The contract will be awarded for a 5 year initial term, with the option to extend for up to a further 24 months in 12 month increments. The contract will be reviewed after 3 years to ensure that it is still the most appropriate strategy. Additional information: This is a business critical system and the University needs to ensure continuous operation of its IWMS, the licences and associated services are only available from the stated supplier.

### Procurement Information

Under the Public Contract Regulations 2015 32 (2) (b) (iii) competition is absent for reasons related to the protection of exclusive rights, including intellectual property rights (IPR). Planon Ltd own the IPR and licensing rights in this software and do not sell through a reseller.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/013028-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Jun 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 19 May 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOLENT UNIVERSITY |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO14 0YN |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Bargate |
| Westminster constituency | Southampton Itchen |
| Delivery location | TLJ3 Hampshire and Isle of Wight |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PLANON |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48420000 - Facilities management software package and software package suite

## Release History

- 10 Jun 2021 at 10:49 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/013028-2021

## Notice URLs

- http://www.solent.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ba55. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02ba55.json.