---
title: "Back Scanning of Patient Records"
ocid: "ocds-h6vhtk-02ba8e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ba8e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ba8e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ba8e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2026-06-18"
---

# Back Scanning of Patient Records

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-02ba8e

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ba8e)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02ba8e.json)

## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has successfully awarded a contract for back scanning of patient records to Hugh Symons Information Management Ltd. This contract facilitates the transition to a paper-light approach within the health services by incorporating a newly procured Electronic Document Management System (EDMS). With a selective procurement method under a restricted procedure, this process culminated in contract signing on 16th June 2026, with a total value of £120,000. The services will be delivered in Cardiff, UK, classified under the scanning services industry category.

This procurement agreement offers lucrative growth opportunities, particularly for businesses specialising in scanning and document management services. Companies with a focus on digitalisation in healthcare, especially small to medium enterprises (SMEs), could find this contract beneficial given the NHS's ongoing commitment to technological advancement and digital infrastructure. The reliance on innovative scanning services to support the NHS's digital transition opens doors for organisations equipped to provide high-quality, cost-effective solutions. Such contracts not only foster business expansion but also reinforce their market position within the health sector.

## Notice

Back scanning of patient records onto the newly procured EDMS, to assist the Trust in the transition to a paper-light approach, supporting the adoption of the digitalisation of physical records.

### Lot Information

Lot 1

The procurement of scanning services to assist the Trust in digitisation of paper based patient records. This contract was awarded following a mini-competition using the London Procurement Partnership's Digital Documents Solutions Framework (DDS) framework, using the Scanning lot.

### Procurement Information

The extension is being implemented in accordance with the variation mechanism set out in Schedule 7 (Framework Agreement Variation Procedure) of the DDS Framework Agreement and is assessed as compliant with Regulation 72(1)(a) of the Public Contracts Regulations 2015 (PCR 2015), as the review clause permitting extension was clear, precise and unequivocal in the original procurement documentation.

The decision to extend has been taken due to exceptional and justifiable operational circumstances, including:

* The DDS Framework supports the procurement and delivery of complex digital and IT transformation programmes across the integrated health economy, many of which are multi-phase, business-critical initiatives involving significant system integration, data migration, and interoperability requirements.
* Additional complex digital and IT procurements have been formally planned and approved within business cases, with mobilisation timelines aligned to the continued availability of the framework.
* Allowing the framework to expire at this stage would result in the cancellation, delay, or re-procurement of these requirements, causing duplication of procurement activity, additional cost to contracting authorities and suppliers, potential disruption to transformation programmes, and risk to delivery of anticipated savings and service improvements.

The proposed six-month extension does not alter the scope, nature or economic balance of the framework and not considered a substantial modification under Regulation 72(8) of PCR 2015.

The extension is considered necessary to ensure continuity of procurement, protect value for money, and enable the orderly completion and mobilisation of complex digital programmes already in progress or formally planned.

The Framework Agreement currently expires on 30 September 2026. This variation extends the expiry date to 31 March 2027 on the previously agreed Terms and Conditions.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/057734-2026 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Jun 2026 |
| Submission deadline | 26 Jul 2021 |
| Future notice date | Not specified |
| Award date | 27 Oct 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £5,000,000,000 |
| Lots value | £5,000,000,000 |
| Awards value | Not specified |
| Contracts value | £820,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Additional buyers | CORNWALL COUNCIL; DARTFORD AND GRAVESHAM NHS TRUST; GUY'S AND ST THOMAS' NHS FOUNDATION TRUST; LONDON PROCUREMENT PARTNERSHIP; NHS LONDON PROCUREMENT PARTNERSHIP (HOSTED BY GUY'S AND ST THOMAS' NHS FT) |
| Locality | LONDON |
| Post town | South East London |
| Postcode | SE1 4YB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLI44 Lewisham and Southwark, TLJ46 West Kent, TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 48 |
| Supplier names | 3M MMODAL; ACADEMIA; ALTODIGITAL NETWORKS; APOGEE; ARDINGTON ARCHIVES; ASL; BLUEWIRE TECHNOLOGIES; BRAMBLE HUB; CANON (UK; CAPITA BUSINESS SERVICES; CFH DOCMAIL; CIVICA; CLEARDATA; CONDUENT; CONTINUOUS DATAPRINT (UK; CORONA CORPORATE SOLUTIONS; CORPORATE DOCUMENT SERVICES; CROWN RECORDS MANAGEMENT; CSP; EXELA TECHNOLOGIES; FLOWFORMA; G2 SPEECH; GATEWAY BUREAU SERVICES; HARLOW PRINTING; HH GLOBAL; HP; HUGH SYMONS INFORMATION MANAGEMENT; HYLAND SOFTWARE; IMMJ SYSTEMS; IRON MOUNTAIN; KONICA MINOLTA BUSINESS SOLUTIONS (UK; KYOCERA DOCUMENT SOLUTIONS (UK; LANDSCAPE PRINTING; LGDAVIS; MBA GROUP; NHS BUSINESS SERVICES AUTHORITY; NUANCE COMMUNICATIONS IRELAND; OITUK LIMITED TRADING AS CCUBE SOLUTIONS; PRINT SEARCH; PSL PRINT MANAGEMENT; RATCLIFF AND ROPER (PRINTERS; RESTORE; RICOH; SWISSPOST SOLUTIONS; SYNERTEC; VISION; XBP EUROPE LIMITED (FORMERLY EXELA TECHNOLOGIES; XEROX |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 18 Jun 2026 at 15:12 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/057734-2026
- 30 Mar 2026 at 11:12 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/029033-2026
- 29 Oct 2025 at 15:10 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/069454-2025
- 9 Dec 2024 at 11:32 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/039579-2024
- 18 Oct 2022 at 14:45 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/029339-2022
- 16 Nov 2021 at 13:51 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/028597-2021
- 10 Jun 2021 at 14:50 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/013085-2021

## Notice URLs

- http://health.atamis.co.uk
- http://nwssp.nhs.wales/ourservices/procurement-services/
- http://www.cornwall.gov.uk
- https://www.dvh.nhs.uk
- https://www.judiciary.uk/courts-and-tribunals/high-court/
- https://www.lpp.nhs.uk/
- https://www.mtw.nhs.uk/
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ba8e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02ba8e.json.