--- title: "Supply of an Electronic Patient Record (EPR) solution and associated services" ocid: "ocds-h6vhtk-02bbaf" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02bbaf" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02bbaf.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02bbaf.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "SHEFFIELD HEALTH AND SOCIAL CARE NHS FOUNDATION TRUST" published: "2021-06-14" --- # Supply of an Electronic Patient Record (EPR) solution and associated services Buyer: SHEFFIELD HEALTH AND SOCIAL CARE NHS FOUNDATION TRUST Current stage: Planning OCID: ocds-h6vhtk-02bbaf [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02bbaf) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02bbaf.json) ## Summary The Sheffield Health and Social Care NHS Foundation Trust is planning to procure an Electronic Patient Record (EPR) solution and associated services. This procurement falls under the goods category within the software package and information systems industry. Key dates include a Supplier Briefing session on 24th June 2021, and the tender submission deadline set for 10th August 2021. The contract is expected to have a maximum term of 10 years, and potential suppliers are also informed about the possibility of neighbouring NHS Trusts joining the contract. This tender presents a significant opportunity for businesses specialising in software solutions, particularly those offering hosted, managed services or implementation support for healthcare systems. Companies that provide medical software, clinical information systems, or patient-administration systems would be well-suited to participate. Attending the Supplier Briefing will be beneficial for potential bidders looking to understand the specific requirements and to network with the contracting authority. ## Notice 1. The purpose of this Prior Information Notice (PIN) is to alert potential suppliers to an opportunity in relation to the supply of an EPR to support Sheffield HSC in the delivery of Mental Health and Social Care services. 2. Sheffield HSC is seeking to procure a provider of hosted, fully managed Electronic Patient Record solutions to replace the existing inhouse developed and maintained EPR. 3. Sheffield HSC are seeking a supplier to provide a range of deployment/implementation services as well as hosting the EPR and providing support and maintenance services on a continuing basis. 4. It is expected that the maximum potential contract term will be 10 years but this is subject to confirmation. 5. It is intended that neighbouring NHS Mental Health Trusts that may form relationships or consortiums with Sheffield HSC would be able to join the contract that may arise from any future procurement activities. 6. Potential suppliers are invited to attend a Supplier Briefing session on the 24th June 2021. This session will be a virtual session hosted via Teams. To register your interest in attending submit the following information to nicola.woodhead@shsc.nhs.uk * Company name * Name, role and email address of attendee(s) ### Lot Information Lot 1 1. The purpose of this Prior Information Notice (PIN) is to alert potential suppliers to an opportunity in relation to the supply of an EPR to support Sheffield HSC in the delivery of Mental Health and Social Care services. 2. Sheffield HSC is seeking to procure a provider of hosted, fully managed Electronic Patient Record solutions to replace the existing inhouse developed and maintained EPR. 3. Sheffield HSC are seeking a supplier to provide a range of deployment/implementation services as well as hosting the EPR and providing support and maintenance services on a continuing basis. 4. It is expected that the maximum potential contract term will be 10 years but this is subject to confirmation. 5. It is intended that neighbouring NHS Mental Health Trusts that may form relationships or consortiums with Sheffield HSC would be able to join the contract that may arise from any future procurement activities. 6. Potential suppliers are invited to attend a Supplier Briefing session on the 24th June 2021. This session will be a virtual session hosted via Teams. To register your interest in attending submit the following information to Nicola.woodhead@shsc.nhs.uk* Company name * Name, role and email address of attendee(s) Actual dates to be determined, therefore this timetable is for indicative purposes only:24.06.2021 - Supplier Briefing Event05.07.2021 - FTS notice and Invitation to Tender sent for publication10.08.2021 - Tenders to be submitted23.12.2021 - Standstill period commences06.01.2022 - Contract awardPotential suppliers will not be prejudiced by any response to this PIN, or failure to respond. This PIN does not formally signify the beginning of a procurement and does not constitute a commitment by Sheffield HSC to undertake any procurement exercise. In the event that Sheffield HSC decides to formally commence the procurement of the EPR and Associated Services a separate contract notice will be issued. Additional information: This Supplier Briefing Event does not form part of a formal procurement process and Sheffield HSC reserves the right to decide whether or not to proceed with any tendering procedures in relation to these contracts. Potential suppliers shall be solely responsible for any costs which they incur as a result of participating in any aspect of this market engagement exercise. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/013372-2021 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Jun 2021 | | Submission deadline | Not specified | | Future notice date | 17 Jul 2021 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SHEFFIELD HEALTH AND SOCIAL CARE NHS FOUNDATION TRUST | | Locality | SHEFFIELD | | Post town | Sheffield | | Postcode | S10 3TH | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE3 South Yorkshire | | ITL 3 | TLE32 Sheffield | | Local authority | Sheffield | | Electoral ward | Fulwood | | Westminster constituency | Sheffield Hallam | | Delivery location | TLE32 Sheffield | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48180000 - Medical software package - 48810000 - Information systems - 48814000 - Medical information systems - 48814200 - Patient-administration system - 48814400 - Clinical information system ## Release History - 14 Jun 2021 at 13:26 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/013372-2021 ## Notice URLs - https://www.shsc.nhs.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02bbaf. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02bbaf.json.