--- title: "Irvine Housing Association Gas Servicing & Maintenance Contracts" ocid: "ocds-h6vhtk-02bd79" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02bd79" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02bd79.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02bd79.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "IRVINE HOUSING ASSOCIATION" published: "2021-06-18" --- # Irvine Housing Association Gas Servicing & Maintenance Contracts Buyer: IRVINE HOUSING ASSOCIATION Current stage: Tender OCID: ocds-h6vhtk-02bd79 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02bd79) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02bd79.json) ## Summary The Irvine Housing Association is conducting a tender for Gas Servicing & Maintenance Contracts, focused on the Repair and Maintenance Services industry. The contracts pertain to around 2,257 properties located in Ayrshire and Dumfries & Galloway, with a total value estimated at £8.7 million. This procurement process is currently at the active tender stage, which will close on 19 July 2021. The contracts are expected to last for an initial period of 10 years with the potential for an extension of up to 15 years, subject to performance evaluations. This tender presents significant opportunities for businesses involved in gas servicing, heating system installations, and maintenance services, particularly those that are Gas Safe registered and hold the necessary certifications. Businesses with a strong track record in delivering similar services and a minimum average annual turnover of £1 million for Lot 1 or £200,000 for Lot 2 are encouraged to apply. The possibility for subcontracting also allows smaller firms to participate in larger contracts, enhancing their business growth in the public procurement sector. ## Notice Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of gas servicing and maintenance, system replacements and installations (domestic and communal) to c. 2257 properties under two TPCs 2005 (as amended). Each of the two contracts will run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contracts will have provision to include additional workstreams over the Contract Term, including (but not limited to) CO Alarm programme and LD2 Systems. Bidders may bid for and be awarded one or both Lots. ### Lot Information Ayrshire Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of gas servicing and maintenance, heating system replacements and installations (domestic and communal) to 1870 properties under a TPC 2005 (as amended). The contract will run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contract will have provision to include additional workstreams over the Contract Term, including (but not limited to) CO Alarm programme and LD2 Systems. The appointed contractor will be required to have a robust ICT solution for the delivery of the service and management and transfer of data, and to deliver high levels of customer satisfaction, robust management of complaints and provide mechanisms for customer engagement and customer insight analysis that result in service improvements and delivery of community benefits. Irvine Housing Association is following a Restricted two-stage procurement procedure under the Procurement Scotland Regulations. For further information please refer in particular to: Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015, and Regulation 78 of the Utilities Contracts (Scotland) Regulations 2016. Under the first stage of the process, suppliers are required to complete a Single Procurement Document questionnaire and associated appendices. Full details of all requirements, the evaluation criteria and how to participate are included in the procurement and Tender documents. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Options: The Contract will run for an initial period of 10 years, with the option to extend it by up to a further five years to a total possible Contract Term of 15 years. The Contract will include clear break clauses for non-performance (linked to the Key Performance Indicators) and a no-fault termination clause allowing either party to terminate the contract with a 12-month notice period (subject to certain conditions as detailed in the Contract). Dumfries and Galloway Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of gas servicing and maintenance, heating system replacements and installations (domestic and communal) to c. 387 properties under a TPC 2005 (as amended). The contract will run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contract will have provision to include additional workstreams over the Contract Term, including (but not limited to) CO Alarm programme and LD2 Systems. The appointed contractor will be required to have a robust ICT solution for the delivery of the service and management and transfer of data, and to deliver high levels of customer satisfaction, robust management of complaints and provide mechanisms for customer engagement and customer insight analysis that result in service improvements and delivery of community benefits. Irvine Housing Association is following a Restricted two-stage procurement procedure under the Procurement Scotland Regulations. For further information please refer in particular to: Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015, and Regulation 78 of the Utilities Contracts (Scotland) Regulations 2016. Under the first stage of the process, suppliers are required to complete a Single Procurement Document questionnaire and associated appendices. Full details of all requirements, the evaluation criteria and how to participate are included in the procurement and Tender documents. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Options: The Contract will run for an initial period of 10 years, with the option to extend it by up to a further five years to a total possible Contract Term of 15 years. The Contract will include clear break clauses for non-performance (linked to the Key Performance Indicators) and a no-fault termination clause allowing either party to terminate the contract with a 12-month notice period (subject to certain conditions as detailed in the Contract). ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/013830-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Jun 2021 | | Submission deadline | 19 Jul 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £8,700,000 | | Lots value | £8,700,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | IRVINE HOUSING ASSOCIATION | | Locality | IRVINE, AYRSHIRE | | Post town | Kilmarnock | | Postcode | KA12 0LP | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM9 Southern Scotland | | ITL 3 | TLM93 North Ayrshire and East Ayrshire | | Local authority | North Ayrshire | | Electoral ward | Irvine West | | Westminster constituency | Central Ayrshire | | Delivery location | TLM92 Dumfries and Galloway, TLM93 North Ayrshire and East Ayrshire | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 38 - Laboratory, optical and precision equipments (excl. glasses) - 45 - Construction work - 50 - Repair and maintenance services ### Codes - 31625200 - Fire-alarm systems - 38431200 - Smoke-detection apparatus - 45232141 - Heating works - 45312100 - Fire-alarm system installation work - 45331100 - Central-heating installation work - 45331110 - Boiler installation work - 45333000 - Gas-fitting installation work - 45333100 - Gas regulation equipment installation work - 50000000 - Repair and maintenance services - 50700000 - Repair and maintenance services of building installations - 50720000 - Repair and maintenance services of central heating - 50721000 - Commissioning of heating installations ## Release History - 18 Jun 2021 at 08:40 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/013830-2021 ## Notice URLs - http://www.hse.gov.uk/pubns/hse40.pdf - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 - http://www.scotcourts.gov.uk/ - https://riversource.wax-live.com/S2C/ - https://www.irvineha.co.uk - https://www.publiccontractsscotland.gov.uk/ - https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02bd79. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02bd79.json.