---
title: "Integrated Financial Management Information System Inc. HR/Payroll (formerly the iFS Project, now the EA One Project)"
ocid: "ocds-h6vhtk-02befc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02befc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02befc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02befc.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "EDUCATION AUTHORITY"
published: "2021-06-22"
---

# Integrated Financial Management Information System Inc. HR/Payroll (formerly the iFS Project, now the EA One Project)

Buyer: EDUCATION AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-02befc

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## Summary

The Education Authority is currently involved in a public procurement process for the "Integrated Financial Management Information System Inc. HR/Payroll," which is part of the EA One Project. This project falls under the IT services category and is situated in Belfast, UK. The procurement method employed is a limited award procedure without prior publication of a call for competition, primarily due to modifications needed to address functionality changes, data migration complexities, and project delays linked to Covid-19. The expected modification to the contract amounts to £9,200,000, increasing the overall contract value to £29,200,000. The modification notice was issued recently, and there is a mandatory observation period of ten days before the contract can be officially modified.

This tender presents a significant opportunity for businesses specialised in IT services, particularly those focused on software development, consultancy, and systems support. Companies with experience in enterprise resource planning software, financial information systems, and related IT services would be particularly well-suited to compete for this contract. Additionally, organisations capable of addressing complex integration challenges and providing ongoing management services for tailored software solutions will find themselves in a beneficial position to engage in this procurement process, supporting the Education Authority in meeting its operational needs effectively.

## Notice

The Education Authority is placing this transparency notice to alert economic operators of its plans to modify a contract in accordance with Regulation 72(1)(b) of the Public Contracts Regulation 2015. This modification will increase the value of existing EA Integrated Financial Management Information System Inc. HR/Payroll (formerly the iFS Project, now the EA One Project) (2015/S 239-424558 OJEU publication date of 10.12.2015) by 46% of the original contract award amount. The modification is to facilitate functionality changes to effectively meet schools' requirements, data migration issues due to the complexity of the variations in employee terms and conditions and project delays due to Covid-19 lockdowns.

### Lot Information

Lot 1

This modification will enable the continuation of the existing single contractor managed service arrangement which includes the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products. The systems and services provided via the current contract have been uniquely configured to reflect the varying requirements of the Education Authority and its associated bodies. The anticipated modification increase equates to PS9,200,000. The original contract value was PS20,000,000. The date noted in Section V.2.1) reflects the date this notice has been submitted to the OJEU. The Education Authority shall observe a period of no less than 10 days, beginning with the day after the date of publication, before modifying the contract as set out in this notice.

### Procurement Information

The contract has incurred system functionality changes to effectively meet schools' requirements, data migration issues due to the complexity of the variations in employee terms and conditions and project delays due to Covid-19 lockdowns. The anticipated modification increase equates to PS9,200,000. The overall new modified contract value is PS29,200,000. No aspect of the modification will alter the overall nature of the current contract as the scope of services will remain unaltered and any expenditure will not be permitted to exceed 50% of the value of the original contract agreement, this will be carefully monitored to ensure compliance. Regulation 72(1)(b) permits an amendment to an existing contract: for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract;

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/014217-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Jun 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Jun 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £9,200,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EDUCATION AUTHORITY |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT1 2NQ |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Duncairn |
| Westminster constituency | Belfast North |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FUJITSU SERVICES |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 64 - Postal and telecommunications services
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48442000 - Financial systems software package
- 48443000 - Accounting software package
- 48450000 - Time accounting or human resources software package
- 48451000 - Enterprise resource planning software package
- 48514000 - Remote access software package
- 48800000 - Information systems and servers
- 48812000 - Financial information systems
- 64210000 - Telephone and data transmission services
- 72000000 - IT services: consulting, software development, Internet and support
- 72253200 - Systems support services
- 72268000 - Software supply services

## Release History

- 22 Jun 2021 at 15:15 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014217-2021

## Notice URLs

- http://www.fujitsu.com
- https://etendersni.gov.uk/epps
- https://ted.europa.eu/udl?uri=TED:NOTICE:424558-2015:TEXT:EN:HTML

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02befc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02befc.json.