---
title: "Holiday Activity & Food (HAF) Programme 2021 - contract variation for programme management enabling partner"
ocid: "ocds-h6vhtk-02c033"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c033"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c033.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c033.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BIRMINGHAM CITY COUNCIL"
published: "2021-06-25"
---

# Holiday Activity & Food (HAF) Programme 2021 - contract variation for programme management enabling partner

Buyer: BIRMINGHAM CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-02c033

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## Summary

Birmingham City Council is seeking a contractor for the "Holiday Activity & Food (HAF) Programme 2021," focusing on the management of holiday activities and food provisions as part of additional requirements from the Department for Education (DfE). This tender, which is categorized under health services, is currently in the award stage following a limited negotiated procurement process without the prior publication of a contract notice. The contract, valued at £400,000, was signed on 31 May 2021 and includes provisions for monitoring, evaluation, and training services. An option to extend the contract until Easter 2022 is also available.

This procurement opportunity is particularly well-suited for businesses in the health services sector, especially those with experience in programme management, training, and logistical coordination of food services. Companies that can offer innovative solutions for safe and high-quality activity and food provision are likely to thrive in this competitive landscape, especially those with a strong foundation in community engagement or support services for grassroots organisations. Engaging with this contract could significantly enhance a business’s portfolio and contribute to community welfare through focused holiday programmes.

## Notice

For the provision of Holiday Activities and Food (HAF) programme management service, to include additional services required by the Department of Education (DfE) as part of the condition of grant. The additional services required through a contract variation include: * Monitoring and Evaluation; * Training/Education; * Food logistics.

### Lot Information

Lot 1

For the provision of Holiday Activities and Food (HAF) programme management service, to include additional services required by the Department of Education (DfE) as part of the condition of grant. The additional services required through a contract variation include: * Monitoring and Evaluation; * Training/Education; * Food logistics.

Options: Option to extend until Easter 2022.

### Procurement Information

Regulation 72 of the Public Contract Regulations allows variations to contracts providing certain criteria are met. In this instance Regulation 72.1 (c) applies as follows: where all of the following conditions are fulfilled:- (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii) the modification does not alter the overall nature of the contract; (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. The unforeseen nature of these circumstances is set out as follows: * The Council is not part of the DfE's national evaluation programme and therefore will need to embed its own monitoring and evaluation into the programme. During/after process. The DfE's announcement came too late in the procurement process (contract award stage) to allow the Council to scope the new requirements and include it as part of the procurement. This was not foreseen at the tender stage. * Since the launch of the Community Grants Programme on 17 May 2021, it has become apparent that a significant number of the small grassroots organisations will need additional training and support to delivery safe and high-quality activities and food during the school holidays. An initial training needs analysis has identified the need for training in safeguarding and food safety. This was not foreseen at the tender stage. * Initial market engagement with food providers on the (YPO) framework, completed at the end of May, highlighted a number of risks in relation to the coordination of food/meal provision across the city to children and young people participating in the HAF programme, on free school meals. The management of these risks will require additional management oversight and coordination. This was not foreseen at the tender stage. For Regulation72.1(c) to be met the variation must not exceed 50% of the original contract value. In this instance the variation does exceed 50% and therefore the Council needs to take a view on the risk of challenge from the market as compared with the risk of not having the Holiday Activities.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/014528-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Jun 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 May 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £400,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BIRMINGHAM CITY COUNCIL |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B4 7WB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Newtown |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | STREETGAMES |

## CPV Codes

### Divisions

- 85 - Health and social work services

### Codes

- 85100000 - Health services

## Release History

- 25 Jun 2021 at 12:52 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014528-2021

## Notice URLs

- http://www.birmingham.gov.uk
- http://www.streetgames.org

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c033. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02c033.json.