--- title: "Voluntary ex ante transparency notice for the Supply of Ceremonial and Parade Headwear - Caps and Specialist" ocid: "ocds-h6vhtk-02c091" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c091" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c091.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c091.json" source: "Find A Tender Service" current_stage: "Award" buyer: "LEIDOS SUPPLY" published: "2021-06-25" --- # Voluntary ex ante transparency notice for the Supply of Ceremonial and Parade Headwear - Caps and Specialist Buyer: LEIDOS SUPPLY Current stage: Award OCID: ocds-h6vhtk-02c091 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c091) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02c091.json) ## Summary Leidos Supply Ltd is in the process of awarding a framework agreement for the supply of Ceremonial and Parade Headwear, including Caps and specialist items, aimed at supporting the UK's Ministry of Defence. This procurement is classified under goods in the industry category of hats and headgear, with a total estimated value of £11,400,000 over a maximum term of 7 years, commencing from the tender completion date of June 25, 2021, and potentially finalised post the standstill period on July 6, 2021. The procurement method employed here is a limited procedure, negotiated without prior publication of a contract notice, due to the urgent need for continuity in the supply chain pertaining to ceremonial headwear. This tender presents significant opportunities for companies specialising in the manufacturing of decorative headwear and related products, particularly those with technical expertise required for producing ceremonial attire. Suppliers such as small and medium enterprises (SMEs) that can meet the specific technical standards outlined by Leidos Supply Ltd, following the previous tender experience which had limited competition, will be well-positioned to participate and grow their business within this government contract. Given the significant production investments needed, companies that are already established in the market or have the capacity to scale operations swiftly will benefit the most from this long-term agreement. ## Notice Team Leidos are proud to be delivering the logistics commodities and services transformation (LCS(T)) Delivery partner contracts (LCS (T)/0001 dated 16.4.2015) on behalf of the UK Ministry of Defence (the 'Prime Contract'). Delivery of other parts of the LCS(T) contract are delivered by Leidos Europe Ltd (LEL) and other partners (together 'Team Leidos'). This requirement is subject to the EU Public Procurement Regulations and respective advertising action. ### Lot Information Lot 1 The Defence Clothing Team, which forms part of Leidos Supply Ltd intends to award a framework agreement to Try & Lilly Ltd for The Supply of Ceremonial and Parade Headwear -- Caps and Specialist on behalf of the UK MOD. This requirement covers non-protective headwear, caps and specialist items. The total estimated total value for this framework will be PS11,400,000.00, with a total maximum term framework agreement of 7 years (5 + 2 Option Years). ### Procurement Information Further to being informed by our incumbent supplier of Ceremonial headwear (Caps) that they would be ceasing production, and would no longer be in a position to support this range of items, Leidos Supply Ltd intends to award a maximum term framework agreement of 7 years (5 + 2 Years) to Try & Lilly Ltd. There is a need to ensure continuity of supply for the goods in question, that are deemed essential by our Customer, and as such Leidos Supply Ltd will be looking to award a framework under Regulation 32(2) (C) of the Public Contract Regulations 2015, which allows for the use of the negotiated procedure without prior publication "insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with." The subject matter of this framework is very technical/ specialist, and as such, there is a genuine lack of compliant competition within the ceremonial headwear market. This was confirmed during the previous tender, concluded in 2019, which resulted in only two bidders being able to meet the minimum technical standard required. One of these was the incumbent for this range (who has now ceased trading in this market), and the other being Try & Lilly Ltd. On this basis, it would also be appropriate to refer to Regulation 32(2) (B) (ii) of the Public Contract Regulations 2015, which allows for the use of the negotiated procedure without prior publication "where the works, supplies or services can be supplied only by a particular economic operator" where "competition is absent for technical reasons". This Framework will have a maximum term of 7 years (5 + 2 Years), which is considered justifiable in that the subject matter of the framework (Ceremonial Headwear) is deemed technical/ specialist and due to this, any future supplier of this range will require a significant initial investment, which includes, but is not limited to the expansion of premises, the purchase of machinery, and the employment of new staff or upskilling of existing members of staff. This initial investment would be prohibitive for suppliers should the term of the framework be only for 4 years, as this investment would be disproportionate to the profit a supplier would expect to make on a framework of this term. In light of this, Leidos Supply Ltd intends to utilise Regulation 33 (3) of the Public Contract Regulations 2015, which states that the term of a framework agreement may exceed 4 years, "in exceptional cases, justified in particular by the subject - matter of the framework agreement." ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/014622-2021 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Limited | | Procurement method details | Negotiated without publication of a contract notice | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Jun 2021 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 24 Jun 2021 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £11,400,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | LEIDOS SUPPLY | | Locality | BRISTOL | | Post town | Not specified | | Postcode | N/A | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | TRY & LILLY | ## CPV Codes ### Divisions - 18 - Clothing, footwear, luggage articles and accessories ### Codes - 18440000 - Hats and headgear - 18443340 - Caps ## Release History - 25 Jun 2021 at 21:45 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014622-2021 ## Notice URLs - https://www.gov.uk/government/publications/government-security-classifications - https://www.leidos-supply.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c091. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02c091.json.