---
title: "Provision of a Research Information Management System"
ocid: "ocds-h6vhtk-02c182"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c182"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c182.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c182.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF LEICESTER"
published: "2021-06-29"
---

# Provision of a Research Information Management System

Buyer: UNIVERSITY OF LEICESTER  
Current stage: Award  
OCID: ocds-h6vhtk-02c182

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## Summary

The University of Leicester is seeking a supplier for the Provision of a Research Information Management System (RIMS), classified under industry-specific software packages (CPV code 48100000). This tender is currently in the Award stage, with the contract signed on 28th June 2021, amounting to approximately £1,608,871 over a duration of 10 years. The system aims to consolidate disparate research management processes in the East Midlands, creating tools essential for University researchers and management to effectively monitor and report on research activities.

This procurement presents a significant opportunity for businesses specialising in advanced software solutions, particularly those that offer comprehensive systems for research lifecycle management. Vendors with proven capabilities in integrating user-friendly platforms that can efficiently handle complex data structures in the higher education sector would be well-positioned to compete. Given the sophistication required to meet the University’s needs, only a few suppliers are likely to have the requisite functionality, thus reducing competitive pressures for those with suitable offerings.

## Notice

The proposed contract is for the supply and implementation of an end-to-end commercial off the shelf Research Information Management System (RIMS) for the University. The system will provide University Researchers, Professional Services staff, College staff and University Senior Management, with a suite of easily accessible tools within one platform to manage, track progress, monitor and report University pipelines, portfolios and history of research and enterprise activities.

### Lot Information

Lot 1

Research and Enterprise at the University is currently managed via a complex set of disparate, legacy systems, resulting in inconsistencies in processes and systems used to manage research and related information and data at the University. This results in resource data quality issues with no golden source of information. There is a need to consolidate this information, providing the University with the tools to compete for external funding, manage awards and give effective oversight of performance and risks associated with research and enterprise activities across the Research lifecycle. Procuring an end-to-end readily available system, will transform the University's business model and enhance output at all levels of the institution providing transparency and visibility of research information and data, enabling accurate, timely decision making. Additional information: Contract Period: The University proposes to enter into a contract for 10 Years Initial contract period of 5 years with an option to extend up to a further 5 years. If you have any queries regarding this notice please contact naomi.nortey@leicester.ac.uk and copy in procurement@leicester.ac.uk

### Procurement Information

Negotiated procedure without prior publication The works, supplies of services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons. Explanation: The University of Leicester has completed research of the market, engaging with staff and other institutions with a similar requirement for an off the shelf, ready to use, end to end functionality for the volumes and complexity of research undertaken by the University. This market research concluded that there is just one vendor whose product has proven functionality, tested within the HE Sector, required by the University to support standardisation of processes. Products from other vendors were reviewed during soft market testing, but only Worktribe provided all relevant functionality on a single platform through a user centric interface. The University requires the complete research lifecycle to be integrated in a single platform, from Pre-Award to Post-Award, to Contract Management. Only the Worktribe platform provides fully integrated workflows and capability. Below are a list of concerns with other systems raised through the soft market testing: -Poor user experience, with the need for data to be re-keyed or uploaded across multiple systems. -Not able to manage the complexity, size and scale of the University's Research portfolio. - Only manage one aspect of the scope of the requirement, which would result in multiple purchases and integrations. -Complex, unproven integrations would be required. -Development of a suitable product would be required to fulfil the full scope of the University's requirement, incl. testing and user acceptance time and effort. The time required for this development would go beyond what should be reasonably expected for such a procurement/ implementation. Technical: The University's key technical requirements are: a. Architectural fit within the University's current and strategic digital landscape b .Feasibility and ease of migration from an in-house bespoke system for pre-award costing hosted on the University legacy ERP platform, c. Maintaining seamless access to historic data, d. Establishing manageable and future proofed integrations with the University's core ERP; e. Straight forward ongoing data extraction for Management Information and BI to the University's Microsoft based Data warehouse/Analytics platform. Worktribe is the only end to end solution with the architectural alignment and simple implementation path (supported by the legacy ERP vendor/partners) to achieve these technical requirements. The result of the market research undertaken by the University has concluded that the Worktribe pre-award, post-award and contract management single platform is the only practical solution, readily available to meet the functional and technical needs, timescale and complexity of the University requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/014863-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Jun 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 Jun 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,608,871 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF LEICESTER |
| Locality | LEICESTER |
| Post town | Leicester |
| Postcode | LE1 7RH |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF21 Leicester |
| Local authority | Leicester |
| Electoral ward | Castle |
| Westminster constituency | Leicester South |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WORKTRIBE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package

## Release History

- 29 Jun 2021 at 15:15 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014863-2021

## Notice URLs

- http://www.le.ac.uk
- http://www2.le.ac.uk/offices/purchasing
- https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=606178575
- https://www.worktribe.com/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c182. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02c182.json.