--- title: "In-Service Support of a Dosimetry Data Management System (DDMS)" ocid: "ocds-h6vhtk-02c298" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c298" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c298.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c298.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "MINISTRY OF DEFENCE" published: "2021-07-01" --- # In-Service Support of a Dosimetry Data Management System (DDMS) Buyer: MINISTRY OF DEFENCE Current stage: Tender OCID: ocds-h6vhtk-02c298 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c298) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02c298.json) ## Summary The Ministry of Defence is currently conducting a tender for the 'In-Service Support of a Dosimetry Data Management System (DDMS),' classified under technical support services within the defence industry. This procurement exercise is active and is being managed using a selective procurement method, specifically a negotiated approach. All submissions must be completed by 30th July 2021, and the contract is expected to commence on 1st March 2022 and run for five years, concluding on 28th February 2027, with options for two additional years. Interested suppliers are required to utilize an e-Tendering system through the CP&F tool to express their interest and submit proposals. The primary location for contract execution will be the United Kingdom. This tender presents significant opportunities for businesses specializing in technical support services, particularly those with experience in nuclear, biological, chemical, and radiological protection systems. Companies that manage dosimetry systems or offer IT solutions for data management in high-security environments would be particularly well-suited to compete. Given the nature of the services required for the Royal Navy's DDMS, firms that can ensure compliance with national security protocols and provide reliable project management will have a competitive edge. Additionally, successful bidders may need to have personnel with specific security clearances, highlighting the necessity for established connections within the defence sector. ## Notice In Service Support of the current Royal Navy Dosimetry Data Management System (DDMS), this will be utilised in two primary areas: (1) On-board Nuclear-powered Submarines and (2) Within the Naval Nuclear Propulsion Programme (NNPP) support sites. The exposure of personnel to ionising radiation poses a significant health risk. Therefore, in accordance with IRR2017 and MoD policy, there is an enduring requirement to monitor and control ionising radiation exposure of staff working within the NNPP. The NNPP includes nuclear submarine operations at sea and alongside. To comply with this policy and with IRR2017, suitable dosimetry measurement equipment and a data management framework needs to be in place to ensure that radiation exposure risks to individuals are kept As Low as Reasonably Practicable (ALARP). This system is currently in use at Her Majesty's Naval Base Clyde (HMNB Clyde) and on-board the fleet of Nuclear-powered Submarines. It is noted that this procurement is exempt from the Defence and Security Public Contract Regulations (DSPCR) 2011, on grounds of National Security under Regulation 7(1)(a) of the DSPCR in conjunction with Regulation 6(3A). Elements of this project require specific personnel from a potential supplier, and/or agents in the Supply Chain, to be residents of the UK or Gibraltar, with appropriate Personal Security. Although the procurement will be managed using the principles of DSPCR 2011. The potential Supplier also needs to hold, or be willing to obtain, List X status prior to contract award. The current system has been in service since 2016 and is in the process of being upgrade, the new DDMS is due to be accepted into Service during the first quarter of 2022 and this contract is expected to include the transition of the upgraded equipment. This will be detailed in the Invitation to Tender documents, following completion of the Supplier Selection exercise (via a Pre-Qualification Questionnaire) The Original Equipment Manufacturer (OEM) for the current and upgraded DDMS (IT hardware and software) is Mirion Group Ltd and a Software Agreement will be required with Mirion within the initial 6 months of the contract. The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is Very low (Ref No: RAR-GFVY72BG). Link to DPPQ - https://www.contracts.mod.uk/go/29267061017A5D4C1CEB Quantity or scope: The Dosimetry Data Management System (DDMS) includes: 1. A software package that has the capability to be hosted in both a stand-alone and a networked environment with the ability to report and analyse doses received by system users to ensure compliance with IRR2017. 2. A system that enables active day to day dose management, but will not be the legal record of dose. 3. A system capable of importing historical records from current and past systems and the approved dosimetry record system, for current users. 4. Active Dosimeters capable of recording exposure to ionising radiation which can be exported into the software application. 5. Hardware capable of extracting data from Dosimeters and transferring it to the software package. It is anticipated that this hardware will enable self-issue of dosimeters to users. 6. IT hardware required to fulfil its function. The new Contract will continue DDMS support for 5 years, providing cover from 01 March 2022 to 28 February 2029, including two option years. The contract shall include the following activities: a) Maintain an acceptable software package that has the capability to be hosted in both a stand-alone and a networked environment to record and manage Ironising Radiation doses on an individual, task and location basis. b) Support hardware capable of extracting data from Dosimeters and transferring it to the software package. Some of the hardware will enable self-issue of dosimeters to users. c) Possess the relevant IT hardware required to support the in-service equipment. d) Conduct In-service support activities to ensure availability of the full DDMS system. e) Demonstrate sound Project Management knowledge and understanding to support the contract. f) Manage the tasking process for additional In-service activities related to DDMS. g) Ability to purchase additional DDMS equipment or spares through the contractor to meet evolving business requirements. h) Provide Training and updated documentation to support the DDMS system. i) Able to meet the security requirements to support the DDMS - Secret UK Eyes Only. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/015140-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Negotiated | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Jul 2021 | | Submission deadline | 30 Jul 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Mar 2022 - 28 Feb 2027 | | Recurrence | Continued support. | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE | | Locality | BRISTOL | | Post town | Not specified | | Postcode | N/A | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | TLK1 Gloucestershire, Wiltshire and Bristol/Bath area | ## CPV Codes ### Divisions - 35 - Security, fire-fighting, police and defence equipment - 38 - Laboratory, optical and precision equipments (excl. glasses) - 71 - Architectural, construction, engineering and inspection services ### Codes - 35113200 - Nuclear, biological, chemical and radiological protection equipment - 38547000 - Dosimetry system - 71356300 - Technical support services ## Release History - 1 Jul 2021 at 21:45 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015140-2021 ## Notice URLs - https://www.contracts.mod.uk/go/29267061017A5D4C1CEB - https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c298. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02c298.json.