{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-02c513-2026-06-25T14:52:21+01:00", "date": "2026-06-25T14:52:21+01:00", "ocid": "ocds-h6vhtk-02c513", "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-02c513", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "22FNC001 Procure to Pay & Expenses System", "status": "complete", "classification": { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, "mainProcurementCategory": "goods", "description": "The Fund are looking to establish a single supplier contract for the provision of a Procure to Pay (P2P) and Expenses Management System. With advances in technology since the introduction of the current Finance systems, recent changes to our technology infrastructure and transition to regional working at the National Lottery Community Fund, a formal Procure to Pay (P2P) and Expenses Management System is being sought to bring additional capabilities, efficiencies, and improved experiences for users and administrators. A cloud-based P2P and Expenses Management System is required to support the business with the purchasing of goods/requisitioning/e-invoicing and for staff to re-claim out of pocket expenses/process corporate cards. Any supplier looking to respond must be in a position to meet the requirements as outlined within the tender documentation.", "value": { "amount": 630000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "Extension of existing SAP contract to allow for the continued delivery of services while the implementation of a new finance system is rolled out.", "value": { "amount": 650000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": true, "renewal": { "description": "The contract will have two extension options of up to 12 months each" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "type": "price" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48100000", "description": "Industry specific software package" }, { "scheme": "CPV", "id": "48440000", "description": "Financial analysis and accounting software package" }, { "scheme": "CPV", "id": "48442000", "description": "Financial systems software package" }, { "scheme": "CPV", "id": "48490000", "description": "Procurement software package" }, { "scheme": "CPV", "id": "72212400", "description": "Business transaction and personal business software development services" } ], "deliveryAddresses": [ { "region": "UK" }, { "region": "UK" }, { "region": "UK" } ], "deliveryLocation": { "description": "UK" }, "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "https://tnlcommunityfund.bravosolution.co.uk", "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As stated within the tender documents", "appliesTo": [ "supplier" ] }, { "type": "technical", "description": "As stated within the tender documents", "appliesTo": [ "supplier" ] } ] }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2021-07-30T17:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2021-11-05T23:59:59Z" } }, "awardPeriod": { "startDate": "2021-08-06T15:00:00+01:00" }, "bidOpening": { "date": "2021-08-06T15:00:00+01:00" }, "hasRecurrence": false, "contractTerms": { "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true } }, "parties": [ { "id": "GB-FTS-20265", "name": "Big Lottery Fund, operating as The National Lottery Community Fund", "identifier": { "legalName": "Big Lottery Fund, operating as The National Lottery Community Fund" }, "address": { "streetAddress": "1 Plough Place", "locality": "London", "region": "UK", "postalCode": "EC4A 1DE", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 3454102030", "email": "leanne.davies@tnlcommunityfund.org.uk", "url": "https://tnlcommunityfund.bravosolution.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.tnlcommunityfund.org.uk/", "classifications": [ { "id": "REGIONAL_AGENCY", "scheme": "TED_CA_TYPE", "description": "Regional or local agency/office" }, { "id": "01", "scheme": "COFOG", "description": "General public services" }, { "id": "BODY_PUBLIC", "scheme": "TED_CA_TYPE", "description": "Body governed by public law" } ] } }, { "id": "GB-FTS-11744", "name": "The Royal Court of Justice", "identifier": { "legalName": "The Royal Court of Justice" }, "address": { "locality": "London", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-54255", "name": "SAP UK Limited", "identifier": { "legalName": "SAP UK Limited" }, "address": { "locality": "Feltham", "region": "UK", "postalCode": "TW14 8HD", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-155619", "name": "The National Lottery Community Fund", "identifier": { "legalName": "The National Lottery Community Fund", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "Apex House, 3 Embassy Drive", "locality": "Birmingham", "region": "UKG31", "postalCode": "B151TR", "countryName": "United Kingdom" }, "contactPoint": { "email": "Procurement@tnlcommunityfund.org.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.tnlcommunityfund.org.uk/" } }, { "id": "GB-COH-02152073", "name": "SAP (UK) Limited", "identifier": { "legalName": "SAP (UK) Limited", "id": "02152073", "scheme": "GB-COH" }, "address": { "locality": "Feltham", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-159923", "name": "National Lottery Community Fund", "identifier": { "legalName": "National Lottery Community Fund" }, "address": { "locality": "Birmingham", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-155619", "name": "The National Lottery Community Fund" }, "language": "en", "awards": [ { "id": "015161-2022-1", "relatedLots": [ "1" ], "title": "22FNC001 Procure to Pay & Expenses System", "status": "active", "suppliers": [ { "id": "GB-FTS-54255", "name": "SAP UK Limited" } ] }, { "id": "059917-2026-22FNC001-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-COH-02152073", "name": "SAP UK Limited" } ] } ], "contracts": [ { "id": "015161-2022-1", "awardID": "015161-2022-1", "title": "22FNC001 Procure to Pay & Expenses System", "status": "active", "value": { "amount": 381990, "currency": "GBP" }, "dateSigned": "2021-12-03T00:00:00Z" }, { "id": "059917-2026-22FNC001-1", "awardID": "059917-2026-22FNC001-1", "status": "active", "value": { "amount": 557458, "currency": "GBP" }, "dateSigned": "2021-12-01T00:00:00Z", "period": { "startDate": "2026-12-01T00:00:00Z", "endDate": "2028-11-30T23:59:59Z" }, "items": [ { "id": "1", "classification": { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, "deliveryAddresses": [ { "region": "UK" } ], "relatedLot": "1" } ], "amendments": [ { "id": "1", "description": "The original contract was procured using the Open Procedure under the Public Contracts Regulations 2015 (PCR) and was let as a 5 year contract (3 year initial term plus 2 x 1 year extension options). An extension has become necessary to maintain existing services while the organisation transitions to a new finance system.", "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: A new finance system has already been procured and contract awarded. This extension is to allow dual running / maintenance of existing services while transition to the new service can be completed." } ] } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 3 } ] } }