---
title: "22FNC001 Procure to Pay & Expenses System"
ocid: "ocds-h6vhtk-02c513"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c513"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c513.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c513.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE NATIONAL LOTTERY COMMUNITY FUND"
published: "2026-06-25"
---

# 22FNC001 Procure to Pay & Expenses System

Buyer: THE NATIONAL LOTTERY COMMUNITY FUND  
Current stage: Award  
OCID: ocds-h6vhtk-02c513

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## Summary

The most recent update in the ongoing procurement process initiated by The National Lottery Community Fund involves the contract for a "22FNC001 Procure to Pay & Expenses System," classified under software packages and information systems. The procurement is categorised as goods and primarily involves an extension of the existing SAP contract to maintain current services while a new finance system is implemented. The contract, valued at £557,458, will span from 1 December 2026 to 30 November 2028, with a location of delivery being the UK. The process originally followed an open procedure under the Public Contracts Regulations 2015, with SAP UK Limited as the awarded supplier. This extension is essential to ensure uninterrupted service during the transition period.

This tender presents substantial growth opportunities for businesses specialising in financial software systems, particularly those experienced with cloud-based solutions for procure-to-pay and expense management systems. Companies ready to engage in such opportunities should possess strong technical capabilities and a proven track record in delivering similar software packages. The involvement in this project can enhance market presence and credibility within the public sector, especially for large suppliers like SAP UK Limited, which already participates actively in government contracts. The need for a dual operational system provides a unique challenge and an opportunity to exhibit robust service delivery and strategic transition management.

## Notice

The Fund are looking to establish a single supplier contract for the provision of a Procure to Pay (P2P) and Expenses Management System. With advances in technology since the introduction of the current Finance systems, recent changes to our technology infrastructure and transition to regional working at the National Lottery Community Fund, a formal Procure to Pay (P2P) and Expenses Management System is being sought to bring additional capabilities, efficiencies, and improved experiences for users and administrators. A cloud-based P2P and Expenses Management System is required to support the business with the purchasing of goods/requisitioning/e-invoicing and for staff to re-claim out of pocket expenses/process corporate cards. Any supplier looking to respond must be in a position to meet the requirements as outlined within the tender documentation.

### Lot Information

Lot 1

Extension of existing SAP contract to allow for the continued delivery of services while the implementation of a new finance system is rolled out.

Renewal: The contract will have two extension options of up to 12 months each

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/059917-2026 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Jun 2026 |
| Submission deadline | 30 Jul 2021 |
| Future notice date | Not specified |
| Award date | 1 Dec 2021 |
| Contract period | 1 Dec 2026 - 30 Nov 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £630,000 |
| Lots value | £650,000 |
| Awards value | Not specified |
| Contracts value | £939,448 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NATIONAL LOTTERY COMMUNITY FUND |
| Additional buyers | BIG LOTTERY FUND, OPERATING AS THE NATIONAL LOTTERY COMMUNITY FUND |
| Locality | LONDON |
| Post town | Central London |
| Postcode | EC4A 1DE |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Edgbaston |
| Westminster constituency | Birmingham Edgbaston |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | SAP; SAP (UK |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48440000 - Financial analysis and accounting software package
- 48442000 - Financial systems software package
- 48490000 - Procurement software package
- 72212400 - Business transaction and personal business software development services

## Release History

- 25 Jun 2026 at 13:52 - AwardUpdate - Award Notice - https://www.find-tender.service.gov.uk/Notice/059917-2026
- 31 May 2022 at 09:57 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/015161-2022
- 7 Jul 2021 at 21:45 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015777-2021

## Notice URLs

- https://tnlcommunityfund.bravosolution.co.uk
- https://www.tnlcommunityfund.org.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c513. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02c513.json.