--- title: "SBC - Provision to Supply Spare Parts and a Maintenance and Repair Service for Grounds Maintenance Machinery" ocid: "ocds-h6vhtk-02c55a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c55a" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c55a.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c55a.json" source: "Find A Tender Service" current_stage: "Award" buyer: "SOUTHEND-ON-SEA BOROUGH COUNCIL" published: "2021-10-05" --- # SBC - Provision to Supply Spare Parts and a Maintenance and Repair Service for Grounds Maintenance Machinery Buyer: SOUTHEND-ON-SEA BOROUGH COUNCIL Current stage: Award OCID: ocds-h6vhtk-02c55a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c55a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02c55a.json) ## Summary Southend-on-Sea Borough Council is seeking suppliers for the "Provision to Supply Spare Parts and a Maintenance and Repair Service for Grounds Maintenance Machinery." This procurement falls under the goods category, specifically focusing on parts for agricultural and forestry machinery. The procurement is currently at the active tender stage, with a submission deadline of 10th August 2021. The contract will last for three years, with an option to extend for an additional two years. This opportunity is structured into five lots, covering different aspects such as machinery repair and various spare parts, and is located within the Borough of Southend on Sea. This tender presents substantial opportunities for businesses specialising in grounds maintenance services, spare parts supply, and machinery repair. Companies that focus on high-quality service delivery and have relevant experience in servicing large plant equipment and tractors would be particularly well-suited to compete for these contracts. As multiple lots are available, both large enterprises and SMEs can engage, making this an attractive venture for a diverse range of suppliers aiming to expand their market presence in the public sector. ## Notice Southend on Sea Borough Council ('the Council') is seeking to engage suppliers of grounds maintenance equipment spare parts to supply the Council's workshops based at several sites within the Borough. The Council is also seeking to engage experienced and appropriately qualified companies who can provide a repair and maintenance service to grounds maintenance machinery, particularly larger plant and tractors. The length of the contract is 3 years with an option to extend for a further 2 years. The opportunity is being split into Lots to reflect each element of the requirements. A Framework Agreement will be set up for each Lot, with up to five companies: Lot 1 Repair and Servicing of Machinery Lot 2 Mower Parts Lot 3 Batteries Lot 4 Tyres and Tubes Lot 5 Hydraulic Pipes & Connections ### Lot Information Lot 1 - Supplementary Maintenance and Repair to Grounds Maintenance Machinery Lot 1 - Maintenance and Repair of Grounds Maintenance Equipment within the Borough of Southend on Sea to provide supplementary repairs and maintenance support to the exiting in-house workshop particularly repairs to larger plant and tractors. The successful tenderers will have the capacity and expertise to offer a quality customer service with sufficient tools, equipment and resources and have proven experience in the field of grounds maintenance machinery repair and maintenance. This will be a Framework Agreement with up to five Companies on this Lot. Renewal: The initial contract is for 3 years with an option to extend for a further 24 months. Prior to the final contract end date (18/09/26) we will publish a new tender for the requirement. Grounds Maintenance Mower Parts Lot 2 - Mower Parts for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment. This will be a Framework Agreement with up to five Companies on this Lot. The indicative spend for this lot is PS100,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement. Renewal: The initial contract is for 3 years with an option to extend for a further 24 months. Prior to the final contract end date (18/09/26) we will publish a new tender for the requirement. Lot 3 - Batteries for Grounds Maintenance Equipment Lot 3 - Batteries for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment. This will be a Framework Agreement with up to five Companies on this Lot. The indicative spend for this lot is PS2,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement. Renewal: The initial contract is for 3 years with an option to extend for a further 24 months. Prior to the final contract end date (18/09/26) we will publish a new tender for the requirement. Lot 4 - Tyres and Tubes for Grounds Maintenance Equipment Lot 4 - Tyres and Tubes for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment. This will be a Framework Agreement with up to five Companies on this Lot. The indicative spend for this lot is PS3,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement. Renewal: The initial contract is for 3 years with an option to extend for a further 24 months. Prior to the final contract end date (18/09/26) we will publish a new tender for the requirement. Lot 5 - Hydraulic Pipes & Connections to Grounds Maintenance Equipment Lot 5 - Hydraulic Pipes and Connections for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment. This will be a Framework Agreement with up to five Companies on this Lot. The indicative spend for this lot is PS5,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement. Renewal: The initial contract is for 3 years with an option to extend for a further 24 months. Prior to the final contract end date (18/09/26) we will publish a new tender for the requirement. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/024821-2021 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large, SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Oct 2021 | | Submission deadline | 10 Aug 2021 | | Future notice date | Not specified | | Award date | 29 Sep 2021 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | £585,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTHEND-ON-SEA BOROUGH COUNCIL | | Locality | SOUTHEND ON SEA | | Post town | Southend-on-Sea | | Postcode | SS2 6ER | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH3 Essex | | ITL 3 | TLH31 Southend-on-Sea | | Local authority | Southend-on-Sea | | Electoral ward | Victoria | | Westminster constituency | Southend East and Rochford | | Delivery location | TLH31 Southend-on-Sea | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 6 | | Supplier names | ERNEST DOE & SONS; ERNEST DOE AND SONS; PLANTEXPAND; REDSTONE TYRES; SPALDINGS; TUCKWELLS | ## CPV Codes ### Divisions - 16 - Agricultural machinery - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 34 - Transport equipment and auxiliary products to transportation - 42 - Industrial machinery - 50 - Repair and maintenance services ### Codes - 16800000 - Parts of agricultural and forestry machinery - 16810000 - Parts of agricultural machinery - 31440000 - Batteries - 34350000 - Tyres for heavy/light-duty vehicles - 42124000 - Parts of pumps, compressors, engines or motors - 42141000 - Plain gears, gearing and driving elements - 42410000 - Lifting and handling equipment - 50530000 - Repair and maintenance services of machinery ## Release History - 5 Oct 2021 at 16:08 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/024821-2021 - 8 Jul 2021 at 10:36 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015848-2021 ## Notice URLs - http://www.southend.gov.uk/ - https://www.contractsfinder.service.gov.uk/Notice/ad4ba4d1-6e3c-4958-9c8a-82f1ab40fe05 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c55a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02c55a.json.