---
title: "Library Systems Replacement"
ocid: "ocds-h6vhtk-02c5d2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c5d2"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c5d2.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c5d2.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF DERBY"
published: "2021-10-13"
---

# Library Systems Replacement

Buyer: UNIVERSITY OF DERBY  
Current stage: Award  
OCID: ocds-h6vhtk-02c5d2

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c5d2)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02c5d2.json)

## Summary

The University of Derby is seeking to replace its Library Management System as part of its Library Systems Replacement project. This procurement process is currently in the Award stage, with the contract awarded to Ex Libris (UK) Ltd on 5th October 2021, valued at £422,726.26. Key milestones include the tender period that ended on 9th August 2021 and the requirement for the new system to be operational before the start of the academic year 2022-23. The procurement method adopted is an open procedure under the classification of goods within the "Library management system" category.

This tender presents significant opportunities for businesses specialising in library management solutions, software development, and data migration services. Companies that focus on creating integrated digital library systems or enhancing user experience through innovative technology would be particularly well-suited to compete. The contract includes options for an initial five-year term, with extensions available, providing potential long-term business growth for successful bidders.

## Notice

For the replacement of the current Library management System

### Lot Information

Lot 1

For the implementation, data migration and ongoing provision of a new Library Management Solution.

Options: The contract has been let for 5 years with the option to extend by a further 3 years, then by a further 2 years.

Renewal: Following the initial contract period of 5 years, there are options to extend by a further 3 years, then by a further 2 years at the University of Derby's discretion.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/025543-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Oct 2021 |
| Submission deadline | 9 Aug 2021 |
| Future notice date | Not specified |
| Award date | 4 Oct 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £422,726 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF DERBY |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE22 1GB |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Allestree |
| Westminster constituency | Mid Derbyshire |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EX LIBRIS (UK |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package
- 48161000 - Library management system

## Release History

- 13 Oct 2021 at 07:18 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/025543-2021
- 8 Jul 2021 at 16:08 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015968-2021

## Notice URLs

- https://ehih.fa.em2.oraclecloud.com/homePage/faces/FuseWelcome
- https://www.derby.ac.uk
- https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c5d2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02c5d2.json.