---
title: "South Lincolnshire Academies Trust ~ Cleaning Services Tender"
ocid: "ocds-h6vhtk-02c613"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c613"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c613.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c613.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTH LINCOLNSHIRE ACADEMIES TRUST"
published: "2022-04-12"
---

# South Lincolnshire Academies Trust ~ Cleaning Services Tender

Buyer: SOUTH LINCOLNSHIRE ACADEMIES TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-02c613

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## Summary

The South Lincolnshire Academies Trust has completed a tender process for Cleaning Services, aimed at supplying cleaning for several academies in Lincolnshire including Bourne Academy, Spalding Academy, and Giles Academy. The procurement procedure was selective and has concluded successfully. The contract, with an annual value of approximately £409,200, commenced on 1 April 2022, initially set for three years with a possible two-year extension. The purchasing organisation is committed to maintaining high standards for health, safety, and environmental practices throughout the cleaning provision.

This tender presents an excellent opportunity for small and medium enterprises (SMEs) within the cleaning services sector, especially those with prior experience in educational environments. Businesses that can demonstrate operational flexibility and adhere to strict health and safety regulations will be particularly well-suited for this contract. The successful supplier is expected to integrate innovative cleaning practices and efficient staff management to enhance service delivery while ensuring minimal disruption to the schools' routines.

## Notice

The successful Supplier will be required to provide Cleaning services for South Lincolnshire Academies Trust. South Lincolnshire Academies Trust was formed in 2011 and currently includes: Bourne Academy, PE10 9DT, Spalding Academy, PE11 2EJ Giles Academy, PE22 9LD. The schools are within 32 miles of each other.

### Lot Information

Lot 1

The successful Supplier will be required to provide Cleaning services for South Lincolnshire Academies Trust. South Lincolnshire Academies Trust was formed in 2011 and currently includes Bourne Academy, PE10 9DT, Spalding Academy, PE11 2EJ and Giles Academy, PE22 9LD. The schools are within 32 miles of each other. This is the first time that all three of the schools have participated in a shared competitive tender for cleaning services, currently having one contractor at Bourne/Spalding Academies and Giles Academy is an in-house cleaning service. Bourne Academy is an 11 to 18 mixed comprehensive school, with circa 1400 pupils on roll. (Currently contracted out) Spalding Academy is a mixed comprehensive secondary school, with circa 1200 pupils on roll. (Currently contracted out) Giles Academy is an 11 to 16 mixed comprehensive school, with circa 800 pupils on roll. (Currently in-house provision) The schools are oversubscribed with rising demand and have a shared focus of high expectations, with a firm, fair and consistently applied code of conduct which is understood by students, teachers and parents / carers. The contract will commence on 1 April 2022 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of the governing body. The successful Supplier will invoice the client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client's requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. The annual contract value is circa: Bourne PS103,400, Spalding PS120,700, Giles PS185,100, Total PS409,200 The sites must at all times meet health, safety and environmental standards appropriate to the sites and their use and the successful Supplier must comply with the Client's health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the schools. We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE market place, ideally with a strong operational base within the South Lincolnshire area, thus allowing for both adequate contract support and the operational flexibility that is to be delivered in support of the contract as and when required. The scope of the contract covers all cleaning provision within the school buildings at Bourne, Spalding and Giles Academies. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the schools' senior management team on the contract performance. The projected cost of cleaning for the current year is circa PS390K for all buildings (excluding external window cleaning). However, it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement. Please see SQ Document for further details.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009741-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Apr 2022 |
| Submission deadline | 27 Aug 2021 |
| Future notice date | Not specified |
| Award date | 19 Nov 2021 |
| Contract period | 31 Mar 2022 - 31 Mar 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,046,000 |
| Lots value | £2,046,000 |
| Awards value | Not specified |
| Contracts value | £1,768,770 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH LINCOLNSHIRE ACADEMIES TRUST |
| Locality | LINCOLNSHIRE |
| Post town | Peterborough |
| Postcode | PE10 9DT |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF3 Lincolnshire |
| ITL 3 | TLF30 Lincolnshire CC |
| Local authority | South Kesteven |
| Electoral ward | Bourne East |
| Westminster constituency | Grantham and Bourne |
| Delivery location | TLF3 Lincolnshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GSO LTD T/A REEF CLEANING SOLUTIONS |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90919300 - School cleaning services

## Release History

- 12 Apr 2022 at 13:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/009741-2022
- 9 Jul 2021 at 08:15 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016033-2021

## Notice URLs

- https://litmustms.co.uk/delta/viewNotice.html?noticeId=683367423
- https://litmustms.co.uk/respond/F4SP4W75RJ
- https://www.slat.org.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c613. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02c613.json.