--- title: "HARD FACILITIES MANAGEMENT" ocid: "ocds-h6vhtk-02c73d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c73d" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c73d.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c73d.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THE EXTRACARE CHARITABLE TRUST" published: "2022-01-18" --- # HARD FACILITIES MANAGEMENT Buyer: THE EXTRACARE CHARITABLE TRUST Current stage: Award OCID: ocds-h6vhtk-02c73d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c73d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02c73d.json) ## Summary The procurement process for hard facilities management services is being conducted by The ExtraCare Charitable Trust, aimed at delivering maintenance services across 3,514 dwellings located in 13 retirement villages and three housing schemes primarily in the West and East Midlands. The contracting authority seeks to appoint contractors through a selective procurement method, with the initial contract period lasting 60 months, commencing on or about 1st April 2022, and an option to extend for an additional five years. The closing deadline for submitting completed selection questionnaires is set for 18th August 2021 at 15:00. This tender presents significant opportunities for businesses specialising in building and facilities management services, particularly those offering maintenance, emergency response, and inspection services. Companies with a proven track record in delivering high-quality services and a commitment to sustainability would be well-suited to compete. The focus on creating strong sustainable communities means that successful bidders will likely play a crucial role in enhancing service quality for residents, thus opening avenues for long-term partnerships and contracts with the contracting authority. ## Notice The Contracting Authority requires hard facility management services (Periodic Servicing and Inspection, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance) to the 3,514 dwellings located in its 13 retirement villages and 3 housing schemes and head office predominately in the West and East Midlands ### Lot Information Lot 1 West The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance Options: The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies. Lot 2 East The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance Options: The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies. Lot 3 South The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance Options: The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/001436-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Jan 2022 | | Submission deadline | 11 Aug 2021 | | Future notice date | Not specified | | Award date | 25 Nov 2021 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £21,047,000 | | Lots value | £21,047,000 | | Awards value | Not specified | | Contracts value | £38,344,519 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE EXTRACARE CHARITABLE TRUST | | Locality | COVENTRY | | Post town | Coventry | | Postcode | CV3 2SN | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG33 Coventry | | Local authority | Coventry | | Electoral ward | Wyken | | Westminster constituency | Coventry East | | Delivery location | TLF2 Leicestershire, Rutland and Northamptonshire, TLG West Midlands (England), TLG3 West Midlands, TLJ1 Berkshire, Buckinghamshire and Oxfordshire, TLK1 Gloucestershire, Wiltshire and Bristol/Bath area | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 3 | | Supplier names | DODD GROUP (MIDLANDS; FIRST IN SERVICE; J TOMLINSON | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79993000 - Building and facilities management services ## Release History - 18 Jan 2022 at 11:24 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/001436-2022 - 2 Aug 2021 at 10:20 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016331-2021 - 2 Aug 2021 at 10:20 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018391-2021 ## Notice URLs - http://www.etenders.rand-associates.co.uk - http://www.extracare.org.uk - https://etenders.rand-associates.co.uk - https://etenders.randassociates.co.uk - https://www.extracare.org.uk/contact-us/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c73d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02c73d.json.