---
title: "VEAT notice in connection with the provision of Repairs, Maintenance and Voids works and ancillary services."
ocid: "ocds-h6vhtk-02c8c6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02c8c6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c8c6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02c8c6.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "RUNNYMEDE BOROUGH COUNCIL"
published: "2021-07-16"
---

# VEAT notice in connection with the provision of Repairs, Maintenance and Voids works and ancillary services.

Buyer: RUNNYMEDE BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-02c8c6

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## Summary

The Runnymede Borough Council has initiated a tender process for the provision of Repairs, Maintenance, and Voids works and ancillary services, which falls under the building installation work category. The procurement method used is limited, allowing for negotiation without the publication of a contract notice, and has resulted in active awards. This process commenced on 16th July 2021, and the contract value is set at £1.6 million. The works will take place within various locations in the borough of Runnymede, and the contract may be extended for a further two years.

This tender presents a significant opportunity for businesses specialising in construction and property maintenance, particularly those that can provide responsive repairs and ancillary services to residential housing. Companies well-suited to compete are likely to be small and medium-sized enterprises (SMEs) with experience in local government contracts, particularly those familiar with maintaining residential properties and managing ongoing repairs efficiently, ensuring compliance with the Council's requirements for tenant safety and comfort.

## Notice

The provision of repairs, installation and void works to the Council's properties within specified geographical areas in the Borough.

### Lot Information

Lot 1

The provision of a responsive repairs, maintenance and voids works and ancillary services to the Contracting Authority's residential housing stock as occupied by the Contracting Authority's tenants and leaseholders in various properties and geographic locations,

Options: The contract provides for a possible two extensions of one year (2 x 12month extensions)

### Procurement Information

Further to the separate Voluntary Ex Ante Transparency Notice ref. Works - 331318-2020 as published 14.7.2020, which is unrelated but is referenced to this contract. The Authority's reactive Repairs, Maintenance and Voids servicing contract, to be delivered within four separate Lots covering specific geographical areas within the borough of Runnymede, was originally awarded to 2 suppliers in January 2019 on the basis of a 3 year term. The original supplier of the services in respect of Lots 1 and 2, has surrendered their contractual obligations to the Authority in respect of the contracted services, prior to the expiry of the original term. The scope of works pertaining to the Authority's reactive Repairs, Maintenance and Voids works contract, is wholly referenced to the Authority's duties as a landlord in connection with the routine, day to day maintenance and upkeep of its tenants and leaseholders' dwellings to ensure they are in a safe and habitable condition. The Authority now intends to enter into formal contracting arrangements, and create a formal contractual obligation in respect of Lot 1 and Lot 2, between the Authority and the incumbent supplier of the services in respect of Lots 3 and 4. The Authority considers that, under the circumstances entering into a new contract without a formal tender process, in respect of Lot 1 and Lot 2 with the incumbent supplier of the services for Lot 3 and Lot 4 is permissible as provided for in Regulation 32, on basis that the Authority, were it not to enter into the contract with the incumbent supplier of Lots 3 and 4 to provide a continuity of service to tenants and leaseholders in the relevant geographical areas covered by Lot 1 and Lot 2 under the provisions of this Regulation, would find itself to be in breach of its statutory obligations.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/016724-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Jul 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 14 Jan 2019 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,600,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RUNNYMEDE BOROUGH COUNCIL |
| Locality | ADDLESTONE |
| Post town | Kingston upon Thames |
| Postcode | KT15 2AH |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Runnymede |
| Electoral ward | Addlestone South |
| Westminster constituency | Runnymede and Weybridge |
| Delivery location | TLJ2 Surrey, East and West Sussex |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | B C E MILLS BROS & PARTNERS |

## CPV Codes

### Divisions

- 45 - Construction work

### Codes

- 45300000 - Building installation work

## Release History

- 16 Jul 2021 at 09:44 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/016724-2021

## Notice URLs

- https://ted.europa.eu/udl?uri=TED:NOTICE:331318-2019:TEXT:EN:HTML
- https://www.runnymede.gov.uk

## Provenance

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