---
title: "System Rheoli Llety ar gyfer Neuaddau Preswyl y Brifysgol / Accommodation Management System for University Halls of Residence"
ocid: "ocds-h6vhtk-02cacb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02cacb"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02cacb.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02cacb.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ABERYSTWYTH UNIVERSITY"
published: "2021-10-19"
---

# System Rheoli Llety ar gyfer Neuaddau Preswyl y Brifysgol / Accommodation Management System for University Halls of Residence

Buyer: ABERYSTWYTH UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-02cacb

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## Summary

Aberystwyth University is conducting a procurement process for an Accommodation Management System for its university halls of residence, initiating an open tender procedure. This contract, currently active, seeks a qualified supplier to manage all aspects of student accommodation, catering to 3,249 bed spaces across seven halls. The tender is set to run until 23rd August 2021, with the expectation that the system will be operational by April 2022. The contract is aimed at providing a five-year service, with potential for annual renewal thereafter. The procurement falls under the category of goods, specifically the software package and information systems sector, with the project's locality centring on Aberystwyth, UK.

This tender presents significant opportunities for businesses that specialise in software development, particularly those capable of delivering integrated management systems tailored for educational institutions. Companies that can offer bilingual solutions in both English and Welsh will be especially attractive to the buying organisation. The successful supplier will need to demonstrate high-quality delivery and effective integration with existing university systems. Furthermore, businesses that can provide ongoing support and development post-implementation will find themselves well-suited to compete for this contract.

## Notice

Mae Prifysgol Aberystwyth yn chwilio am gyflenwr cymwys i ddarparu a chyflwyno System Rheoli Llety er mwyn rheoli pob agwedd ar ei darpariaeth breswyl i fyfyrwyr. Aberystwyth University seeks a suitably qualified supplier to provide and implement an Accommodation Management System to manage all aspects of its student residential provision.

### Lot Information

Lot 1

Mae Prifysgol Aberystwyth yn chwilio am gyflenwr cymwys i ddarparu a chyflwyno System Rheoli Llety er mwyn rheoli pob agwedd ar ei darpariaeth breswyl i fyfyrwyr. Mae gan Brifysgol Aberystwyth 7 neuadd breswyl a chyfanswm o 3249 o ofodau gwely, wedi'u trefnu'n fflatiau, tai, a stiwdios unigol. Bydd y system yn disodli'r datrysiad presennol a ddatblygwyd yn fewnol a bydd angen iddi allu gweithio ar system ddata myfyrwyr fewnol (AStRA) a'r system gyllid (Agresso | Unit4 Business World) a gallu i ddarparu pob rhan o'r system sy'n wynebu'r defnyddiwr yn ddwyieithog, yn Saesneg ac yn Gymraeg. Hoffai'r Brifysgol roi contract am gyfnod o bum mlynedd yn y lle cyntaf, ac yn ddelfrydol byddai'r system yn weithredol erbyn mis Ebrill 2022. Aberystwyth University seeks a suitably qualified supplier to provide and implement an Accommodation Management System to manage all aspects of its student residential provision. Aberystwyth University has 7 halls of residence, divided between Third party managed and University owned accommodation, comprising 3249 bed spaces, arranged in flats, houses, and individual studios. The system will replace an existing in-house developed solution and will need to integrate with the in-house student data system (AStRA) and finance system (Agresso | Unit4 Business World) and be able to provide all contact-facing areas of the system bilingually, in English and Welsh. The University is seeking to initially contract for a 5-year period, with preferably the system being operational by April 2022.

Options: See II.2.7 above.

Renewal: Wedi'r cyfnod cychwynnol o 5 mlynedd mae'r Brifysgol yn rhagweld bydd estyniadau blynyddol heb ailagor y gystadleuaeth. At the end of the 5 year period the University anticipates the extension on an annual basis thereafter without re-opening competition.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/026098-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Oct 2021 |
| Submission deadline | 23 Aug 2021 |
| Future notice date | Not specified |
| Award date | 18 Oct 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £509,006 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ABERYSTWYTH UNIVERSITY |
| Locality | ABERYSTWYTH |
| Post town | Shrewsbury |
| Postcode | SY23 3DZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL41 Mid Wales |
| Local authority | Ceredigion |
| Electoral ward | Aberystwyth Morfa a Glais |
| Westminster constituency | Ceredigion Preseli |
| Delivery location | TLL1 West Wales and The Valleys |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | STARREZ |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 19 Oct 2021 at 11:14 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/026098-2021
- 21 Jul 2021 at 14:15 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017245-2021

## Notice URLs

- http://www.aber.ac.uk/
- https://etenderwales.bravosolution.co.uk
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1009

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02cacb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02cacb.json.