---
title: "Choice Based Letting Software"
ocid: "ocds-h6vhtk-02cb3d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02cb3d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02cb3d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02cb3d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "EAST SUFFOLK COUNCIL"
published: "2022-10-12"
---

# Choice Based Letting Software

Buyer: EAST SUFFOLK COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-02cb3d

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## Summary

The public procurement contracting process for the "Choice Based Letting Software" project was awarded to Civica UK Limited by the buying organisation, East Suffolk Council. This procurement falls under the services category and involves the reprocurement of an IT system for a group of seven local authorities. The project aims to create an integrated housing register, choice-based lettings, and homelessness system. The contract value is £532,500, with the award signed on 7th October 2022.

This tender presents opportunities for businesses in the networking software development services industry. Companies with expertise in developing software solutions for housing registers and customer portals would be well-suited to compete. The procurement process, in the award stage, allows businesses to participate and engage with the East Suffolk Council to deliver innovative IT solutions tailored to the partnership's requirements.

## Notice

Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council 2. Braintree District Council 3. Colchester Borough Council4. East Suffolk Council5. Ipswich Borough Council 6. Maldon District Council 7. Mid Suffolk District Council The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements: * Unlimited number of licences available/users of the system * Online registration and housing register application process * Ability for applicants to view and edit their housing register information * Document upload facility for applicants to provide verification documents * Secure customer portal where customers can access their account * Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy * Built-in logic for shortlisting - a dyna

### Lot Information

Lot 1

Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council 2. Braintree District Council 3. Colchester Borough Council4. East Suffolk Council5. Ipswich Borough Council 6. Maldon District Council 7. Mid Suffolk District Council The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements: * Unlimited number of licences available/users of the system * Online registration and housing register application process * Ability for applicants to view and edit their housing register information * Document upload facility for applicants to provide verification documents * Secure customer portal where customers can access their account * Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy * Built-in logic for shortlisting - a dynamic shortlisting whereby the system shortlists properties based on the Allocations policy and a * Homelessness module which links to the housing register module and also adheres to the data collection requirements set by the Ministry of Housing, Communities and Local Government * Customisable Enhanced Housing Options wizard * Complete data migration from existing system(s) into the software provided will be required as part of implementationThere are also approximately 40 housing providers that use the system to advertise their void properties and to shortlist applicants and allocate their properties. Whilst this is a joint procurement, contracts will be held with each member of the group separately.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/028657-2022 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Oct 2022 |
| Submission deadline | Not specified |
| Future notice date | 8 Aug 2021 |
| Award date | 6 Oct 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £532,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST SUFFOLK COUNCIL |
| Additional buyers | BABERGH DISTRICT COUNCIL |
| Locality | LOWESTOFT |
| Post town | Norwich |
| Postcode | NR33 0EQ |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH63 East Suffolk |
| Local authority | East Suffolk |
| Electoral ward | Kirkley & Pakefield |
| Westminster constituency | Lowestoft |
| Delivery location | TLH East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212210 - Networking software development services

## Release History

- 12 Oct 2022 at 10:16 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/028657-2022
- 22 Jul 2021 at 13:02 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/017359-2021

## Notice URLs

- http://eastsuffolk.gov.uk
- http://www.eastsuffolk.gov.uk
- http://www.midsuffolk.gov.uk
- https://in-tendhost.co.uk/eastsuffolk/aspx/Home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02cb3d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02cb3d.json.