--- title: "Defence Soft FM" ocid: "ocds-h6vhtk-02cd48" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02cd48" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02cd48.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02cd48.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "MINISTRY OF DEFENCE" published: "2025-07-15" --- # Defence Soft FM Buyer: MINISTRY OF DEFENCE Current stage: Tender OCID: ocds-h6vhtk-02cd48 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02cd48) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02cd48.json) ## Summary The Ministry of Defence (MoD) initiated a significant procurement process titled "Defence Soft FM" aimed at procuring facilities management services, classified under CPV code 79993100, which encompasses management, catering, retail, cleaning, and other essential services. The contracting initiative was being pursued by the Defence Infrastructure Organisation (DIO) headquartered in Lichfield, United Kingdom. Originally at the tender stage as of 17th January 2025, the process was in active pursuit of expressions of interest until its abrupt termination on 15th July 2025 due to unforeseen procurement challenges highlighted after the Pre-Qualification Questionnaire stage. This was amid concerns about potential win restrictions causing supplier uncertainties. This decision was communicated to ensure clarity and maintain bidder trust. The planned procurement exercise intended robust service delivery across various UK regions like the Southwest, Southeast, and the North, thereby shaping the Defence community's operational capabilities and enhancing the ‘Lived Experience’ of its personnel over an 84-month contract period with options for extension. The procurement was to be conducted via selective negotiation under EU procurement rules with pre-set security clearance and suitability checks applied to interested suppliers. The truncated procurement process noted above signifies substantial business potential for firms in the facilities management industry, particularly those providing services such as catering, waste management, and cleaning, which were core focuses of the tender. Companies with a robust capability to adapt to dynamic contract scopes would find opportunities to capitalize on future MoD tenders. Given the MoD's commitment to continuous operational enhancement and market testing, businesses demonstrating flexibility, innovation, and collaboration could gain a competitive advantage. Although this specific tender was terminated due to procurement process issues, similar future opportunities can be anticipated, and firms are encouraged to maintain readiness for subsequent procurements, potentially even participating in the anticipated re-procurement of such contracts as stipulated by the MoD or DIO through upcoming structured engagement processes. ## Notice Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; Stores and armouries; as well as other required FM services. ### Lot Information Southwest Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; as well as other required FM services. Quantity or scope: Please see Regional Information Booklets for Lot specific details. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period. Southeast Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; as well as other required FM services. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period. East Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; Stores and armouries; as well as other required FM services. Quantity or scope: Please see Regional Information Booklets for Lot specific details. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period. North Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; as well as other required FM services. Quantity or scope: Please see Regional Information Booklets for Lot specific details. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period. Wales & West Midlands Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; as well as other required FM services. Quantity or scope: Please see Regional Information Booklets for Lot specific details. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period. Scotland & Northern Ireland Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; Stores and armouries; as well as other required FM services. Quantity or scope: Please see Regional Information Booklets for Lot specific details. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/039777-2025 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Negotiated | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Jul 2025 | | Submission deadline | 20 Feb 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £4,162,520,802 | | Lots value | £4,163,520,799 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE | | Locality | ANDOVER | | Post town | Salisbury | | Postcode | SP11 8HJ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Anderston/City/Yorkhill | | Westminster constituency | Glasgow North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 50 - Repair and maintenance services - 55 - Hotel, restaurant and retail trade services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 90 - Sewage, refuse, cleaning and environmental services - 98 - Other community, social and personal services ### Codes - 50000000 - Repair and maintenance services - 55110000 - Hotel accommodation services - 55900000 - Retail trade services - 79993100 - Facilities management services - 90500000 - Refuse and waste related services - 90911000 - Accommodation, building and window cleaning services - 98311100 - Laundry-management services - 98393000 - Tailoring services ## Release History - 15 Jul 2025 at 07:15 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/039777-2025 - 17 Jan 2025 at 12:50 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/001694-2025 - 5 Sep 2024 at 12:58 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/028428-2024 - 30 Apr 2024 at 13:46 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/013908-2024 - 20 Jul 2023 at 15:20 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/021004-2023 - 28 Oct 2022 at 09:03 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/030456-2022 - 22 Sep 2021 at 21:45 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/023619-2021 - 27 Jul 2021 at 21:45 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/017882-2021 ## Notice URLs - http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr - https://award.commercedecisions.com/dsp/web/project/2ed81e49-4f5e-4e8f-8688-be6dbe2f4d01/register - https://award.commercedecisions.com/dsp/web/project/7260f2d4-377a-4206-a06e-984030db86d2/register - https://www.gov.uk/government/organisations/defence-infrastructure-organisation - https://www.gov.uk/government/publications/government-security-classifications ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02cd48. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02cd48.json.