---
title: "Offsite Records Storage"
ocid: "ocds-h6vhtk-02ce26"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ce26"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ce26.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ce26.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2021-12-07"
---

# Offsite Records Storage

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-h6vhtk-02ce26

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## Summary

Highlands and Islands Enterprise (HIE) is seeking a suitably qualified supplier to provide offsite records storage services through an open tender process. The procurement is categorised under storage and retrieval services (CPV 63121000) and is based in Inverness, UK (region UKM6). The tender process is currently active, having a submission deadline of 7th September 2021, with a potential contract value ranging from GBP 170,000 to GBP 200,000. The awarded contract will be based on a framework agreement with flexibility for call-off by HIE and associated organisations, including The Crofting Commission and the University of the Highlands and Islands.

This tender presents a significant opportunity for businesses in the storage and logistics sector, particularly those specialising in records management, archival services, and secure disposal. Small and medium-sized enterprises (SMEs) and experienced suppliers who can demonstrate strong quality management, sustainability practices, and compliance with specific insurance and security standards would be well-suited to compete. The evaluation will also take into account community benefit proposals, encouraging bidders to showcase their commitment to local development alongside their technical and financial capabilities.

## Notice

HIE requires a suitably qualified and experienced supplier to provide the following services for records: storage, retrieval and delivery from storage; uplift from user sites, scanning of files, secure disposal and supply of ancillary items e.g. archive boxes etc.

### Lot Information

Lot 1

The contract will be awarded under a Framework Agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an "as required" basis only. It will be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, all subject to a case-by-case prior approval by HIE, plus the following organisations: - Crofting Commission (CC) - University of the Highlands and Islands (UHI) The price used in II.1.7 and V.2.4 is the potential total cost if all extensions are invoked. The successful 3 year bid price used for evaluation was 119432 GBP. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal: It is expected that these services will be required from February 2022 for an initial period of 3 years, unless terminated in accordance with the provisions of the framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the initial term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/030395-2021 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Dec 2021 |
| Submission deadline | 7 Sep 2021 |
| Future notice date | Not specified |
| Award date | 7 Dec 2021 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £226,667 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Additional buyers | THE CROFTING COMMISSION; UNIVERSITY OF THE HIGHLANDS AND ISLANDS |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FILEVAULT |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63121000 - Storage and retrieval services

## Release History

- 7 Dec 2021 at 16:15 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/030395-2021
- 29 Jul 2021 at 14:14 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018104-2021

## Notice URLs

- http://www.crofting.scotland.gov.uk
- http://www.hie.co.uk
- http://www.publiccontractsscotland.gov.uk
- http://www.uhi.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000657457
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16344

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ce26. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02ce26.json.