---
title: "Human Resources Information System (HRIS) & Managed Payroll and Pensions service"
ocid: "ocds-h6vhtk-02cef6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02cef6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02cef6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02cef6.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE ROYAL BOROUGH OF KINGSTON UPON THAMES FOR AND ON BEHALF OF ACHIEVING OF CHILDREN (AFC)"
published: "2021-07-30"
---

# Human Resources Information System (HRIS) & Managed Payroll and Pensions service

Buyer: THE ROYAL BOROUGH OF KINGSTON UPON THAMES FOR AND ON BEHALF OF ACHIEVING OF CHILDREN (AFC)  
Current stage: Tender  
OCID: ocds-h6vhtk-02cef6

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## Summary

The Royal Borough of Kingston upon Thames, acting on behalf of Achieving for Children (AfC), is currently seeking to procure a Human Resources Information System (HRIS) alongside Managed Payroll and Pensions services. This procurement falls under the services category, and the classification code is 72212450, indicating it pertains to human resources software development services. The tender process is underway, with a deadline for submissions set for 2 September 2021. The contract is projected to begin on 13 October 2021 and is expected to run until 31 March 2025, inclusive of two optional 12-month extensions, potentially extending to 31 March 2027. The total budget for the initial term and extensions is capped at £520,000, with the procurement being conducted through an open procedure as per the Public Contract Regulations 2015.

This tender presents a significant opportunity for businesses specialising in HRIS solutions and managed payroll services, particularly those with experience in the public sector or not-for-profit framework. Companies that can demonstrate a track record in designing user-friendly HR systems and delivering efficient payroll services would be well-positioned to compete for this contract. The involvement of AfC indicates a focus on tailored solutions that reduce administrative burdens and improve service delivery, highlighting opportunities for innovative technology providers and service consultants in this domain.

## Notice

Achieving for Children (AfC) is looking to procure services from a supplier with public sector or not for profit experience of configuring a HRIS system that is simple and easy to use by their workforce and provide a fully managed payroll/pensions service.

### Lot Information

Lot 1

Achieving for Children (AfC) is looking to procure services from a supplier with public sector or not for profit experience of configuring a HRIS system that is simple and easy to use by their workforce and provide a fully managed payroll/pensions service. The requirements include designing a system for AFC's needs that will work with third party systems, reduces time and paperwork and is able to manage the employee lifecycle. AFC also require expert services by delivering a managed payroll that ensures employees are accurately paid, deductions are undertaken and all requirements of AfC are met within any statutory returns. The contract for these services will be commissioned using the open procedure under the Public Contract Regulations 2015. The procurement process will be administered by the Royal Borough of Kingston upon Thames for and on behalf of AFC. The initial contract is estimated to start on 13th October 2021 and end on 31 March 2025, with two possible 12 month extensions to be taken at the sole discretion of AFC. If AFC decides, at its absolute discretion, to extend this Agreement beyond the Expiry Date by a further two separate periods of 12 months, the contract may end on 31 March 2027. The total price for the initial contract term and the two possible 12 month extensions must be below PS520,000. Tenderers must meet the minimum requirements in all four stage of the evaluation. This includes Stage 1 (Compliance/SQ), Stage 2(Quality: Method statement questions) and Stage 3 (Price) and Stage 4 (Quality: Presentation). All details regarding the evaluation methodology are included in the Invitation to tender.

Renewal: The initial contract is estimated to start on 13th October 2021 and end on 31 March 2025, with two separate extension period of 12 months to be taken at the sole discretion of AFC. If AFC decides, at its absolute discretion, to extend this Agreement beyond the Expiry Date by a further two separate periods of 12 months, the contract may end on 31 March 2027 which would be the maximum contract length.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/018312-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Jul 2021 |
| Submission deadline | 2 Sep 2021 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE ROYAL BOROUGH OF KINGSTON UPON THAMES FOR AND ON BEHALF OF ACHIEVING OF CHILDREN (AFC) |
| Locality | KINGSTON UPON THAMES |
| Post town | Kingston upon Thames |
| Postcode | KT1 1EU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Kingston upon Thames |
| Electoral ward | Kingston Town |
| Westminster constituency | Kingston and Surbiton |
| Delivery location | TLI63 Merton, Kingston upon Thames and Sutton |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48450000 - Time accounting or human resources software package
- 72212450 - Time accounting or human resources software development services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security

## Release History

- 30 Jul 2021 at 17:20 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018312-2021

## Notice URLs

- https://procontract.due-north.com/Advert/Index?advertId=e471538f-0eee-eb11-810d-005056b64545
- https://www.achievingforchildren.org.uk/
- https://www.kingston.gov.uk/
- https://www.londontenders.org

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02cef6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02cef6.json.