---
title: "DoF - NICS Digital Asset Management System (DAMS)"
ocid: "ocds-h6vhtk-02d284"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02d284"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02d284.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02d284.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE DEPARTMENT OF FINANCE NORTHERN IRELAND"
published: "2021-08-09"
---

# DoF - NICS Digital Asset Management System (DAMS)

Buyer: THE DEPARTMENT OF FINANCE NORTHERN IRELAND  
Current stage: Tender  
OCID: ocds-h6vhtk-02d284

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## Summary

The procurement process involves the Department of Finance Northern Ireland seeking tenders for the Digital Asset Management System (DAMS) valued at approximately £7 million. This tender falls under the goods category within the software package and information systems industry, and is being executed through an open procurement method. The current stage of the procurement is active, with bids due by 10 September 2021. The contract has a duration of four years, with the potential for extensions of up to 48 months, thus requiring flexibility and scalability to meet the needs of various departments and agencies within the Northern Ireland Civil Service (NICS).

This tender offers significant opportunities for businesses specializing in digital solutions, particularly those experienced in asset management systems that comply with GDPR and other regulatory requirements. Companies that can provide a robust, scalable solution that adapts to changing demands will be well-suited for this contract. Competitors should also be equipped to demonstrate their ability in advanced digital asset management capabilities, which will be crucial for winning this competitive procurement process.

## Notice

Provision of a Digital Asset management System with multiple tenancies for NICS Departments and Agencies

### Lot Information

Lot 1

Provision of a Digital Asset management System with multiple tenancies for NICS Departments and Agencies. Additional information: To provision a single DAM solution that will improve the Client's ability to securely store, share, organise, delete and retrieve digital assets in a central location for the NICS. To support compliance in meeting their governance and legislative obligations, specifically those under UK General Data Protection Regulation (GDPR), Data Protection Act 2018 (DPA), NICS Records Management Policy and copyright amongst others. Flexibility/Scalability: To establish a single, flexible and scalable solution with an external DAMS Supplier to meet the different needs of business areas across the NICS while maintaining effective performance following increase in usage and growing or changing user demands. Usage will fluctuate over the course of the contract. Future Development and Enhancement: To provide a solution that will enable the inclusion of advanced DAM capabilities across the NICS estate in the future as new DAM and record management capabilities become available.

Options: The initial contract period is for 48 months. There are two options to extend of 24 months each

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/019221-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Aug 2021 |
| Submission deadline | 10 Sep 2021 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £7,000,000 |
| Lots value | £7,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE DEPARTMENT OF FINANCE NORTHERN IRELAND |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT1 4RA |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Central |
| Westminster constituency | Belfast South and Mid Down |
| Delivery location | TLN0 Northern Ireland |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 9 Aug 2021 at 13:55 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019221-2021

## Notice URLs

- https://etendersni.gov.uk/epps

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02d284. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02d284.json.