---
title: "Event Services including Equipment and Event Stewarding"
ocid: "ocds-h6vhtk-02d602"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02d602"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02d602.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02d602.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTH TYNESIDE COUNCIL"
published: "2022-01-04"
---

# Event Services including Equipment and Event Stewarding

Buyer: SOUTH TYNESIDE COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-02d602

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## Summary

The procurement process is conducted by South Tyneside Council, titled "Event Services including Equipment and Event Stewarding". The tender is classified under event services, fall within the services category, and is based in South Shields, UK. Currently, the procurement stage is active, and the submission deadline for tenders is set for 23rd September 2021. This open procedure allows for broad participation from interested vendors.

This tender presents significant opportunities for businesses in the events sector, particularly those offering equipment rental, event management, and stewarding services. Companies specialising in temporary structures, lighting, public address systems, or portable facilities would be well-suited to compete. Given the range and scope of requirements, from barriers to event stewarding, a variety of service providers can find suitable niches within this procurement.

## Notice

Supply of event services including equipment and event stewarding

### Lot Information

Barriers

South Tyneside Council Events Team require various types of barriers for use at outdoor events. Items will be principally hired for use at South Tyneside Festival events including the South Tyneside Festival Parade (usually the first Saturday in July) and Bents Park Concert programme which takes place on consecutive Sundays during July and early August. In addition, there may be ad hoc requirements throughout the yea

Options: 2 x 12 months extension available

Stages

South Tyneside Council require the provision of temporary demountable structures, including stages, for the delivery of the annual event programme. The requirements will vary depending on the event

Options: Option to extend available for 2 x 12 months

Big Screens

South Tyneside Council require the provision of temporary demountable structures, including large outdoor screen, for the delivery of the annual event programme. The requirements will vary depending on the event.

Options: Option to extend available for 2 x 12 months

Toilets

Provision of chemical toilets for hire at mass events Provide standard chemical WC's complete with: * Fresh water sink * Soap and dispenser * Toilet tissue and dispenser * Hand towels and dispenser * Dimensions (approx.) Depth: 1219 mm, Width: 1118 mm, Height: 2286 mm * Weekly cleaning and replenishing Provide standard disabled chemical WC's complete with: * Fresh water sink * Soap and dispenser * Toilet tissue and dispenser * Hand towels and dispenser * Dimensions (approx.) Depth: 157 cm, Width: 157 cm, Height: 231cm * Weekly cleaning and replenishing 4 Bay urinal pods: * Minimum capacity of 400 litres (approx. 1500 pees) * Min Height of unit: 1600mm * Free standing and self-contained * Weekly cleaning /servicing

Options: Option to extend available for 2 x 12 months

Office and Storage Units

South Tyneside Council require suitable and adequate anti vandal storage and office units for use at the large-scale events. General Specification Provide 20' steel clad anti vandal storage Provide 10' steel clad anti vandal office Provide 20' steel clad anti vandal office Provide 32' steel clad anti vandal unit with two offices, split with central Corridor

Options: Option to extend available for 2 x 12 months

PA

Provision of high-quality PA systems for use at outdoor events. The requirements will vary depending on the event and could be stand alone or built into a stage rigging system.

Options: Option to extend available for 2 x 12 months

Lighting

The provision of temporary lighting for use outdoor. To include stage and stand-alone effects. The requirements will vary depending on the event.

Options: Option to extend available for 2 x 12 months

Marquees, Tables and Chairs

The provision of temporary demountable structures, including marquees, tables and chairs for the delivery of the annual event programme. The requirements will vary depending on the event. Events: Parade Day, Bents Park * 66m x 15m three-sided marquee * 12m x 15m of the above structure to be fully lined, floored and carpeted for VIP hospitality complete with wooden/glass double doors. Second Site * 30m x 20m three-sided marquee * 30m x 40m three-sided marquee

Options: Option to extend available for 2 x 12 months

Radios

South Tyneside Council require the dry hire of a suitable radio system for a variety of events. General Specification Approx. 50 radios complete with charging units and earpieces/microphone for weekend hire Approx. 15 noise cancelling headsets All to be fit for purpose for outdoor events with a heavy footfall and in turn excessive noise. These include but are not limited to firework displays (November), concerts and parades (July / August)

Options: Option to extend available for 2 x 12 months

Event Stewarding

South Tyneside Council deliver a wide programme of event activity throughout the year which requires stewarding support. The contractor appointed to deliver this support must be a Security Industry Authority (SIA) approved contractor. The roles along with the minimum level of qualifications required are: * Event Steward - NVQ or City and Guilds Level 2 Spectator Safety or equivalent plus proof of completion of ACT Awareness eLearning * Pit Stewards - As above plus Level 2 Award Front of Stage Pit Barrier Operations (RQF)/ HABC L2 Front of Stage Pit Barrier Control plus proof of completion of ACT Awareness eLearning * Door Supervisors/ Bag Search Stewards - SIA Level 2 Door Supervisor plus proof of completion of ACT Awareness eLearning * Steward Supervisor - NVQ or City & Guilds Level 3 or 4 Spectator Safety plus proof of completion of ACT Awareness eLearning

Options: Option to extend available for 2 x 12 months

PA, Lighting and AV Provision for indoor events

South Tyneside Council require the provision of high-quality systems for use at indoor events such as the Staff Awards, Mayors Civic Ball and Civic Carol Concert The requirements may vary depending on the event and artist requirements.

Options: Option to extend available for 2 x 12 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/000109-2022 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Jan 2022 |
| Submission deadline | 21 Sep 2021 |
| Future notice date | Not specified |
| Award date | 15 Dec 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £488,352 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active, Unsuccessful |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH TYNESIDE COUNCIL |
| Locality | SOUTH SHIELDS |
| Post town | Newcastle upon Tyne |
| Postcode | NE33 2RL |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | South Tyneside |
| Electoral ward | Beacon and Bents |
| Westminster constituency | South Shields |
| Delivery location | TLC2 Northumberland, and Tyne and Wear, TLC22 Tyneside |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 8 |
| Supplier names | ADI; ARENA EVENT SERVICES GROUP; DIRECT COMMUNICATIONS RADIO SERVICES (DCRS; HI-LIGHTS THEATRE SERVICE; HI-LIGHTS THEATRE SERVICES; LIGHTMEDIA DISPLAYS; PHOENIX EYE; SUNBELT RENTALS |

## CPV Codes

### Divisions

- 24 - Chemical products
- 32 - Radio, television, communication, telecommunication and related equipment
- 34 - Transport equipment and auxiliary products to transportation
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 24955000 - Chemical toilets
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 34928110 - Road barriers
- 34928300 - Safety barriers
- 44211100 - Modular and portable buildings
- 44211110 - Cabins
- 79710000 - Security services
- 79952000 - Event services

## Release History

- 4 Jan 2022 at 16:28 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/000109-2022
- 21 Sep 2021 at 10:46 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/020115-2021
- 21 Sep 2021 at 10:46 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/023440-2021

## Notice URLs

- https://procontract.due-north.com/Login
- https://www.southtyneside.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02d602. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02d602.json.