---
title: "Provision of a Legal Case Management System"
ocid: "ocds-h6vhtk-02de13"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02de13"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02de13.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02de13.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HAMPSHIRE COUNTY COUNCIL"
published: "2022-03-23"
---

# Provision of a Legal Case Management System

Buyer: HAMPSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-02de13

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## Summary

The Hampshire County Council has initiated the procurement process for a "Legal Case Management System" aimed at transforming their current legal operations. This tender, categorised under IT services with a focus on software development, is located in Winchester, United Kingdom. The procurement method is an open procedure, and the timeline includes an anticipated end date for bids on 10th November 2021, with a subsequent contract award expected in early December 2021. The total estimated value for this contract is £600,000, with an initial contract period planned for four years, and provisions for extensions up to seven years.

This procurement presents significant opportunities for businesses specialising in IT services, particularly those offering cloud-hosted software solutions and legal technology products. Companies with a proven track record in delivering intuitive, commercially available systems (COTS) that require minimal customisation and are easily integrated with existing platforms like Office 365 would be particularly well-positioned to compete. The eventual provider will have the chance to establish a long-term partnership with a regional authority, which could lead to further contracts within the public sector.

## Notice

The contract is to provide HCC Legal department with a cost effective, secure and easy to use software as a service solution which reduces the amount of paperwork and reduces the timescales in preparing court documents.

### Lot Information

Lot 1

Hampshire County Council Legal Services are seeking to procure a Supplier who can provide a Legal Case Management System (LCMS) to replace their current system. The Legal team require a proven, intuitive product which already has wide market adoption and is cloud-hosted. It will be an application that has been designed with the user in mind, and which will not require significant development or customisation by the client or the supplier to meet the requirements. The system should be: Cloud-hosted and fully supported and maintained by the application provider Accessible via a browser providing secure log-in to authorised users from within and outside of HCC's environment. Able to carry out automated and semi-automated tasks to enable efficient service delivery and help with business process optimisation Able to provide reporting

Options: The initial contract term is for four years with the option to extend for a further 1+1+1 years up to a total of 7 years.

Renewal: The initial contract period will be 4 years with the option to extend on a 1+1+1 basis up to a total of 7 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/007846-2022 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Mar 2022 |
| Submission deadline | 10 Nov 2021 |
| Future notice date | 10 Oct 2021 |
| Award date | 21 Feb 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £600,000 |
| Lots value | £600,000 |
| Awards value | Not specified |
| Contracts value | £446,850 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAMPSHIRE COUNTY COUNCIL |
| Locality | WINCHESTER |
| Post town | Southampton |
| Postcode | SO23 8UJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ36 Central Hampshire |
| Local authority | Winchester |
| Electoral ward | St Michael |
| Westminster constituency | Winchester |
| Delivery location | TLJ South East (England), TLJ3 Hampshire and Isle of Wight |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ACCESS TECHNOLOGY GROUP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 23 Mar 2022 at 11:31 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/007846-2022
- 11 Oct 2021 at 09:47 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/025322-2021
- 7 Sep 2021 at 15:29 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/022180-2021

## Notice URLs

- https://in-tendhost.co.uk/hampshire/aspx/Home
- https://www.hants.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02de13. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02de13.json.