--- title: "Hybrid Mail Services 2021" ocid: "ocds-h6vhtk-02de4a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02de4a" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02de4a.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02de4a.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "BATH AND NORTH EAST SOMERSET COUNCIL" published: "2021-09-08" --- # Hybrid Mail Services 2021 Buyer: BATH AND NORTH EAST SOMERSET COUNCIL Current stage: Tender OCID: ocds-h6vhtk-02de4a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02de4a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02de4a.json) ## Summary The Bath and North East Somerset Council is currently in the tender stage for the procurement of Hybrid Mail Services 2021, classified under postal and telecommunications services. The tender is active and is part of a selective procurement method, specifically a competitive procedure with negotiation. The deadline for submissions is 22nd October 2021. The estimated annual expenditure for this contract is between £250,000 and £300,000, with the total potential value of the contract being £1,500,000. Responses should be directed to the council's address in Bath, with electronic submissions accepted through their procurement portal. This tender presents significant opportunities for businesses specialising in postal and telecommunications services, particularly those capable of providing efficient hybrid mail solutions. Companies that have experience in managing both ad hoc and bulk mail operations, and those focused on delivering process efficiencies and potential digital solutions, would be well-positioned to bid for this contract. Establishing a relationship with the council could lead to sustained business growth, given the expected volumes of mail and the potential for contract renewal based on service uptake. ## Notice The Council wishes to establish a single provider Contract for the provision of Hybrid Mail Services. The Council is managing this procurement in line with the Public Contracts Regulations 2015. The procurement process to be used is the Competition with Negotiation pursuant to Regulation 30 of the Regulations. https://www.legislation.gov.uk/uksi/2015/102/regulation/30/made The Council is procuring the Contract as a central purchasing body for itself 1.2 Background The Council implemented a hybrid mail services in 2018 and has worked with the existing supplier to develop those services over recent years. The service runs generally successfully for a number of council departments, although it falls short of the Council's aspirations. Approximate volumes for the most recent financial year were as follows: * Total documents sent via BANES hybrid mail = 585,000 * Of this total, Ad hoc mail volumes are approximately 85,000 and Bulk Mail makes up the remaining 400,000 The estimated annual expenditure of the future contract is likely to be in the range of PS250,000 - PS300,000, although the actual contract value will be dependent on additional service uptake, the drive for process efficiencies and potential digital delivery. ### Lot Information Lot 1 The Council wishes to establish a single provider Contract for the provision of Hybrid Mail Services. The Council is managing this procurement in line with the Public Contracts Regulations 2015. The procurement process to be used is the Competition with Negotiation pursuant to Regulation 30 of the Regulations. https://www.legislation.gov.uk/uksi/2015/102/regulation/30/made The Council is procuring the Contract as a central purchasing body for itself 1.2 Background The Council implemented a hybrid mail services in 2018 and has worked with the existing supplier to develop those services over recent years. The service runs generally successfully for a number of council departments, although it falls short of the Council's aspirations. Approximate volumes for the most recent financial year were as follows: * Total documents sent via BANES hybrid mail = 585,000 * Of this total, Ad hoc mail volumes are approximately 85,000 and Bulk Mail makes up the remaining 400,000 The estimated annual expenditure of the future contract is likely to be in the range of PS250,000 - PS300,000, although the actual contract value will be dependent on additional service uptake, the drive for process efficiencies and potential digital delivery. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/022235-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Sep 2021 | | Submission deadline | 22 Oct 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BATH AND NORTH EAST SOMERSET COUNCIL | | Locality | BATH | | Post town | Bath | | Postcode | BA1 5AW | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire | | Local authority | Bath and North East Somerset | | Electoral ward | Kingsmead | | Westminster constituency | Bath | | Delivery location | TLK12 Bath and North East Somerset, North Somerset and South Gloucestershire | ## CPV Codes ### Divisions - 64 - Postal and telecommunications services ### Codes - 64000000 - Postal and telecommunications services - 64100000 - Post and courier services ## Release History - 8 Sep 2021 at 09:25 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022235-2021 ## Notice URLs - http://www.bathnes.gov.uk - http://www.supplyingthesouthwest.org.uk - https://www.legislation.gov.uk/uksi/2015/102/regulation/30/made ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02de4a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02de4a.json.