---
title: "University of Bristol Dental School Clinical Governance"
ocid: "ocds-h6vhtk-02deba"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02deba"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02deba.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02deba.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF BRISTOL"
published: "2022-01-10"
---

# University of Bristol Dental School Clinical Governance

Buyer: UNIVERSITY OF BRISTOL  
Current stage: Award  
OCID: ocds-h6vhtk-02deba

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## Summary

The University of Bristol is currently engaged in a public procurement process for the Dental School Clinical Governance initiative, which includes the acquisition of a Clinical Incident Management System (CIMS) and a Clinical Compliance System (CCS). This procurement falls under the goods category, specifically focusing on industry-specific software packages, and is situated in Bristol, UK. The procurement method is open, allowing a wide range of suppliers to participate, and the tender period has concluded, with prior contract awards and a scheduled relaunch for the CCS planned for the new year.

This tender provides substantial opportunities for businesses specialising in healthcare software, particularly those focused on compliance and incident management systems. Companies that offer innovative IT solutions to enhance clinical governance, ensure compliance with industry regulations, and improve overall operational efficiency would be well-positioned to compete. The active contract for CIMS is valued at £231,200, presenting a tangible opportunity for growth within the healthcare sector, especially for firms capable of meeting the stringent requirements outlined by the University of Bristol.

## Notice

The University's new Dental School is aiming to open in 2022. The Bristol Dental School is currently integrated and collocated with the Bristol Dental Hospital, which is run by the Universities Hospitals Bristol & Weston NHS Foundation Trust. As such, the IT systems currently used by the Dental School to facilitate clinical practice are those used by, and provided by, the NHS Trust. The intention of the New Dental School project is to separate the University's Dental School both physically and operationally from the Dental Hospital and the NHS Trust, creating a separate and independent Dental School and clinical facility based at a new dedicated location within Bristol. In conjunction with this move, the Dental School's operating model will be redefined to deliver enhancements to the quality of clinical education along with significant improvements to student, staff and patient experience. By separating from the NHS Trust, and the Dental Hospital, the New Dental School will need to procure a number of new IT systems to support the clinical practice elements of the school. This procurement ( itt_861 and itt_862) was specifically for the provision of a Clinical Incident Management System software and Clinical Compliance System software, collectively known as Dental School Clinical Governance.

### Lot Information

Lot Lot 1: Clinical Incident Management System (CIMS)

To support the operation of the Dental School it is a requirement to have a Clinical Incident Management System, available to any member of staff or student based in the Dental School building (approximately 700 students and staff). The implementation of an appropriate incident management system is a pre-requisite for Care Quality Commission (CQC) registration, that has to be in place before the new dental school can open. The system is currently managed by the NHS Trust, where the Dental School's main involvement is receiving actions and tasks relating to incidents and reporting back to the Trust with updates; this is achieved using prescribed document templates and emails. The new system must ensure that the Dental School can manage all incidents that impact patient safety in a manner that is compliant with CQC (legislative) regulations. This will include: * Capturing details of patient-safety incidents * Automated workflows to ensure correct and timely response to incidents * Tracking progress of incidents and investigations * Alerts and emails to users (tasks, actions, notifications) * Reporting and monitoring for compliance & quality * A record of all communications sent to the patient or their representative

Options: 2 years initial term plus 2 further option years (2+2)

Renewal: To be re-tendered before the end of the contract duration

Lot Lot 2: Clinical Compliance System (CCS)

No contract Awarded. The University is undertaking a reassessment of our approach and is intending to relaunch the CCS (lot 2) procurement in the new year with revised requirements as a new tender.

Options: Initial contract duration will be 2 years with 2 further option years (2+1+1)

Renewal: Contract will be re-tendered prior to end of duration

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/000706-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Jan 2022 |
| Submission deadline | 11 Oct 2021 |
| Future notice date | Not specified |
| Award date | 5 Jan 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £255,000 |
| Lots value | £255,000 |
| Awards value | Not specified |
| Contracts value | £231,200 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active, Unsuccessful |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF BRISTOL |
| Locality | BRISTOL |
| Post town | Bristol |
| Postcode | BS1 5DS |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK51 Bristol, City of |
| Local authority | Bristol, City of |
| Electoral ward | Central |
| Westminster constituency | Bristol Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SMARTGATE SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package

## Release History

- 10 Jan 2022 at 22:45 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/000706-2022
- 8 Sep 2021 at 21:45 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022347-2021

## Notice URLs

- http://www.bristol.ac.uk
- https://tenders.bris.ac.uk/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02deba. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02deba.json.