---
title: "Pan Ayrshire Framework - Election Services & Postal Vote Management System"
ocid: "ocds-h6vhtk-02e088"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e088"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02e088.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02e088.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NORTH AYRSHIRE COUNCIL"
published: "2022-02-18"
---

# Pan Ayrshire Framework - Election Services & Postal Vote Management System

Buyer: NORTH AYRSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-02e088

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## Summary

North Ayrshire Council is seeking to award a contract titled "Pan Ayrshire Framework - Election Services & Postal Vote Management System". This tender falls under the services sector, specifically related to printing services, and is focused on delivering comprehensive electoral support, including the printing of postal voting packs and ballot papers. The procurement method is classified as an open procedure and is currently in the award stage, with the contract value set at £600,000. Bidders should note that the submission deadline is 15th October 2021, with the contract period spanning from 10th December 2021 to 9th December 2025, including options for renewal.

This tender presents substantial opportunities for businesses involved in printing services, especially those with experience in electoral processes and event management. Companies that hold relevant certifications, such as ISO 9001 and ISO 27001, or possess significant turnover and experience in similar projects, would be well-positioned to compete. Additionally, suppliers with the capability to manage multiple electoral events simultaneously will have a competitive advantage, making this an ideal opportunity for both established firms and SMEs equipped with the right qualifications and resources.

## Notice

The tender will facilitate the provision of the following services Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers The printing of postal voting packs Absent Vote Identifier Verification System Project management Customer helpdesk

### Lot Information

Lot 1

The Purchasers are looking to procure the following: (please note this list is not exhaustive) Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections and referendums held during the Contract Period The printing of postal voting packs (including postal ballot paper(s), outer envelope addressed to the postal voter, envelope A, envelope B, of packs via Royal Mail or other postal provider of first class postal services for all elections and referendums during the Contract Period. The supplier must be able to manage more than one electoral event being held on the same day. Absent Vote Identifier Verification System The system must electronically verify and adjudicate 100% of personal identifiers on postal voting statements and scan and match all accompanying postal ballot papers ensuring that only valid ballot papers go forward to the election count. Customer helpdesk Project management Included within the commercial envelope is the option for printing of Polling Cards and potential electorate increase due to boundary changes. These are as an option only and will not form part of the evaluated price, however pricing for these elements will remain for the duration of the agreement.

Options: Polling Card printing Electorate changes for UK General Election due to boundary changes

Renewal: the initial contract will be for 2 years with option to extend by up to 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004692-2022 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Feb 2022 |
| Submission deadline | 15 Oct 2021 |
| Future notice date | Not specified |
| Award date | 8 Feb 2022 |
| Contract period | 10 Dec 2021 - 9 Dec 2025 |
| Recurrence | August 2025 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £600,000 |
| Lots value | £600,000 |
| Awards value | Not specified |
| Contracts value | £475,561 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTH AYRSHIRE COUNCIL |
| Additional buyers | EAST AYRSHIRE COUNCIL; SOUTH AYRSHIRE COUNCIL |
| Locality | IRVINE |
| Post town | Kilmarnock |
| Postcode | KA12 8EE |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM93 North Ayrshire and East Ayrshire |
| Local authority | East Ayrshire |
| Electoral ward | Kilmarnock East and Hurlford |
| Westminster constituency | Kilmarnock and Loudoun |
| Delivery location | TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute, TLM93 North Ayrshire and East Ayrshire, TLM94 South Ayrshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX SOFTWARE |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22821000 - Electoral forms
- 79810000 - Printing services
- 79811000 - Digital printing services

## Release History

- 18 Feb 2022 at 15:25 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004692-2022
- 14 Sep 2021 at 13:14 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022810-2021

## Notice URLs

- http://www.east-ayrshire.gov.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.north-ayrshire.gov.uk
- http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
- http://www.south-ayrshire.gov.uk/procurement/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000665398
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405
- https://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://www.scotcourts.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e088. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02e088.json.