---
title: "NICTS Office Cleaning Services"
ocid: "ocds-h6vhtk-02e329"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e329"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02e329.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02e329.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEPARTMENT OF JUSTICE / NORTHERN IRELAND COURTS AND TRIBUNALS SERVICE (NICTS)"
published: "2021-09-21"
---

# NICTS Office Cleaning Services

Buyer: DEPARTMENT OF JUSTICE / NORTHERN IRELAND COURTS AND TRIBUNALS SERVICE (NICTS)  
Current stage: Award  
OCID: ocds-h6vhtk-02e329

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02e329.json)

## Summary

The Department of Justice / Northern Ireland Courts and Tribunals Service (NICTS) has initiated a procurement process for the "NICTS Office Cleaning Services," focusing on cleaning services across 25 courthouse and administrative locations in Northern Ireland. The procurement method is classified as 'limited', following a negotiated process without prior publication of a contract notice. This modification of an existing contract is aimed at enhancing cleaning to meet Covid-19 requirements, with the contract awarded on 21st September 2021 and having an estimated value of £2,700,000. Key locations include various properties, with no firm guarantees on demand levels. The procurement is at the award stage.

This contract presents significant opportunities for businesses specialising in cleaning and sanitation services, particularly those that can demonstrate flexibility and capability in adapting to stringent Covid-19 safety protocols. Companies engaged in office cleaning and enhanced sanitation solutions will find this tender aligns well with their service offerings. As the service delivery requires high standards and the ability to scale operations based on demand variations, SMEs and larger cleaning firms proficient in public contracts may find a competitive advantage in this procurement opportunity.

## Notice

The NICTS estate currently comprises 25 locations made up of courthouses and administrative locations throughout Northern Ireland. Out of these 25 locations there are four part-time buildings namely: Enniskillen, Limavady, Magherafelt and Strabane; one vacant property namely: Larne; one temporarily closed building (Old Townhall); all other buildings, in a business as usual model, are open five days per week, Monday to Friday. This VEAT is for a modification of this existing contract, not a direct award for a new requirement.

### Lot Information

Lot 1

This VEAT is for a modification of this existing contract, not a direct award for a new requirement. Additional information: This VEAT is for a modification of this existing contract, not a direct award for a new requirement.

### Procurement Information

This existing contract is being modified to enhance the provision of cleaning across all NICTS sites to support Covid Cleaning requirements and also to support the newly introduced cleaning requirement with the reopening of Banbridge Courthouse. The majority of variations are due to the current Covid 19 pandemic to ensure that the NICTS provides a Covid secure environment for all court users via an enhanced daily sanitisation programme. The Public Contracts Regulations 2015 permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out in Regulation 72. There are convincing reasons to modify this contract in accordance with Regulation 72(1)(a). This is where the change is provided for in the initial procurement documents in a clear, precise and unequivocal review or option clause, which specifies the conditions of use and the scope and nature of the change; and ensures that the overall nature of the contract/framework is not altered. The contract specification includes under section 1.1.3 "that the Contractor must be flexible in delivery of the services during the contract period. This will include allowing the Client to make adjustments to services or the number of buildings as operational requirements change. The Client is entitled to add or delete Services or buildings from the contract, as operational requirements change. As such, the Client offers no guarantee that the value of the contract will remain unchanged throughout the contract period. Any additions or reductions will be in line with the Contractor's commercial offer within the tender for each individual premise. For the avoidance of doubt all costs for removing services/buildings will be in line with the Contractor's commercial offering provided at tender and for additional requirements/buildings costs must be agreed between the Contractor and NICTS." Regulation 72(1)(c) would also apply in that the need for the change could not have been foreseen by a "diligent" Department provided the changes do not affect the overall nature of the contract or exceed 50% of the value of the original contract value. The pandemic and its impact were entirely unforeseen when the contract was competitively tendered and awarded.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/023478-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Sep 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 20 Sep 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £2,700,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT OF JUSTICE / NORTHERN IRELAND COURTS AND TRIBUNALS SERVICE (NICTS) |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT3 9ED |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Sydenham |
| Westminster constituency | Belfast East |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INFORMATION WITHHELD FOR SECURITY REASONS |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services
- 90919200 - Office cleaning services

## Release History

- 21 Sep 2021 at 14:22 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/023478-2021

## Notice URLs

- https://ted.europa.eu/udl?uri=TED:NOTICE:001792-2018:TEXT:EN:HTML
- https://www.finance-ni.Gov.uk/sites/default/files/publications/dfp/PGN-01012-Contract-Management-Principles-Procedures-25-Sept2017.PDF
- https://www.finance-ni.gov.uk/topics/procurement
- https://www.justice-ni.gov.uk/topics/courts-and-tribunals

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e329. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02e329.json.