--- title: "PIN: CLOUD BASED TIME MANAGEMENT SYSTEM" ocid: "ocds-h6vhtk-02e342" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e342" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02e342.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02e342.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "WEST MIDLANDS FIRE AND RESCUE AUTHORITY" published: "2021-09-21" --- # PIN: CLOUD BASED TIME MANAGEMENT SYSTEM Buyer: WEST MIDLANDS FIRE AND RESCUE AUTHORITY Current stage: Planning OCID: ocds-h6vhtk-02e342 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e342) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02e342.json) ## Summary The West Midlands Fire and Rescue Authority is planning to initiate a tender for a "Cloud Based Time Management System." This procurement falls under the goods category, specifically classified as software package and information systems (CPV 48000000), aimed at enhancing time and attendance management for fire service staff. The tender process is currently in the planning stage, with submissions expected to commence in August 2021. The anticipated service commencement date is no later than June 2022, aligning with the operational requirements leading up to the Commonwealth Games in July 2022. Interested suppliers should note that the tender will be open to providers who have relevant experience in the fire sector, specifically in delivering integrated rostering systems. This tender presents considerable growth opportunities for software development companies specialising in time management and rostering solutions, particularly those with experience in public sector contracts, especially within emergency services. Companies that can demonstrate expertise in integration with systems such as Oracle Fusion Cloud and Office 365 will be especially competitive. The project promotes collaboration and scalability, making it suitable for businesses capable of providing solutions adaptable for multiple fire services. Additionally, this contract offers a potential duration of three years, with an option for a two-year extension, making it an attractive proposition for firms looking for substantial and lasting partnerships in a vital public service domain. ## Notice The Contracting Authority is inviting expressions of interest from suitably experienced and capable providers, to provide a fully integrated time and attendance and rostering system. You must have experience of working with the fire sector. This system will be used by both our operational fire staff and support staff and should be capable of managing the working patterns for both ### Lot Information Lot 1 Description of the procurement The Contracting Authority is inviting expressions of interest from suitably experienced and capable providers, to provide a fully integrated time and attendance and rostering system. You must have experience of working with the fire sector. This system will be used by both our operational fire staff and support staff and should be capable of managing the working patterns for both. The requirements currently are for West Midlands Fire Authority however collaboration is a key consideration and an extendable system that would allow multiple fire services to use would be desirable. The system will manage our core working patterns, assignment of people to resources at the start of shift and as they move between sites, allow staff to fully self-serve the process for voluntary additional shifts (including availability, notifications, booking, unbooking, skillset matching and payment). We are working towards simplified planning, automated staffing requirements, and to implement rules that ensure we have the optimum number of staff working aligned to our demand. This needs to work with a decentralised workforce and allow local staffing decisions to be taken in the context of the global picture. Being able to plan at least 18 months into the future and vary staffing levels based on external influences as well as providing the ability to extract and use data in Power BI are key. The ability to forecast and for people to understand the impact of absence on the wider staffing model is key. There is a need to have a fully working and robust system in place prior to the Commonwealth Games in July 2022 and have our staff fully trained to be able to use it effectively. The selected system will need to fully meet our requirements without additional development. Ease of use, and automation of manual processes are key to our selection criteria. The implementation timeline needs to be met. There will be a need to integrate with Oracle Fusion Cloud so experience of this will be a benefit. We are migrating away from Smart eHL so knowledge of extracting data from this system will be required. We use Office 365 and integration options that improve user experience such as single sign on and integration with the suite is highly desirable. Integration with command and control and downstream systems will be required and open API's as an approach is highly desirable. Likely contract duration is 3 years, with potential for extension of further 2 years (5 years max). A competitive procurement is being presumed, which is currently scheduled to commence in August 2021 to enable a contract to be awarded ASAP. Service commencement is anticipated no later than June 2022. The system will consist of a single integrated service with one specification and one contract for West Midlands Fire Service from a single supplier. The Contracting Authority has published the draft specification on the EUSupply portal, as per the link above. Interested Suppliers are requested to visit the portal, search for the opportunity, and review the documents contained therein. The Contracting Authority reserves the right to engage further with suppliers individually or collectively to explore solutions and to validate and refine its specification prior to any future procurement. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/023503-2021 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Sep 2021 | | Submission deadline | Not specified | | Future notice date | 30 Nov 2021 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST MIDLANDS FIRE AND RESCUE AUTHORITY | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B7 4HW | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Nechells | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG3 West Midlands | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 21 Sep 2021 at 16:23 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/023503-2021 ## Notice URLs - http://www.wmfs.net - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=39358&B=BLUELIGHT - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e342. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02e342.json.