--- title: "Workshop Management System - Y22017" ocid: "ocds-h6vhtk-02e4cf" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e4cf" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02e4cf.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02e4cf.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "COMMERCIAL SERVICES KENT LTD" published: "2021-09-27" --- # Workshop Management System - Y22017 Buyer: COMMERCIAL SERVICES KENT LTD Current stage: Planning OCID: ocds-h6vhtk-02e4cf [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e4cf) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02e4cf.json) ## Summary The procurement process titled "Workshop Management System - Y22017" is being undertaken by Commercial Services Kent Ltd, a buyer based in West Malling, UK. This planned tender falls under the category of goods, specifically focusing on facilities management software. The procurement is currently in the Planning stage, with a related future notice expected on 31 January 2022. Interested parties are requested to outline their capabilities and provide product demonstrations along with cost details, directed to the email provided. This tender presents significant opportunities for software development firms and suppliers specialising in facilities management solutions, particularly those capable of offering customisation and robust support. Businesses equipped to meet the specific requirements, such as seamless diary booking systems, integrated stock management, and mobile functionalities, will find this tender accessible. Engaging in this procurement could foster long-term partnerships with a public organisation that supports a diverse range of workshops and aims to modernise its processes. ## Notice We are looking to procure a Workshop Management System that fulfils our end to end needs from Quote to invoice and beyond. Our business is a multi badged heavy and light fleet workshop and we are looking for a system that can grow with us and our Clients in our unique market place, and manage our complex stock requirements from 100s of suppliers in one place. We have a number of workshops and are taking this opportunity to update our processes, so hand held devises and top end industry standards are key as we look to future proof our business. Our "must haves" in a system are listed below however if you cannot provide one of these but have an alternative we would still like to hear from you Diary booking system that links to other online outlets (Autodata/DVLA) reducing the input time and shows in reportable data for productivity and availability Quote to acceptance in one seamless transition removing the need double key data Stock Management system that that integrates into an invoicing system providing unique ordering numbers and trackable stock allocation as well as the option to mark up stock dependent on customer contract Mobile App that has the ability down load jobs onto for a mobile engineer to undertake service, and upload conditioning photos Invoicing off platform, exportable to the PS Financials, with fully customising invoicing with the ability to see Engineer write ups and parts used Reports and Data Storage Facilities are key and we would also like to see options for portals Customisation and Support is fundamental to our plan as we understand that our needs may not be a off the shelve product .. how can you tailor and support are needs ? We would like interested parties to confirm in their reply....who currently uses the systems they support (companies on their portfolio list) and provide a demo or details of the product they are proposing along with a high level cost matrix via the following email ... cts.info@csltd.org.uk ### Lot Information Lot 1 We are looking to procure a Workshop Management System that fulfils our end to end needs from Quote to invoice and beyond. Our business is a multi badged heavy and light fleet workshop and we are looking for a system that can grow with us and our Clients in our unique market place, and manage our complex stock requirements from 100s of suppliers in one place. We have a number of workshops and are taking this opportunity to update our processes, so hand held devises and top end industry standards are key as we look to future proof our business. Our "must haves" in a system are listed below however if you cannot provide one of these but have an alternative we would still like to hear from you Diary booking system that links to other online outlets (Autodata/DVLA) reducing the input time and shows in reportable data for productivity and availability Quote to acceptance in one seamless transition removing the need double key data Stock Management system that that integrates into an invoicing system providing unique ordering numbers and trackable stock allocation as well as the option to mark up stock dependent on customer contract Mobile App that has the ability down load jobs onto for a mobile engineer to undertake service, and upload conditioning photos Invoicing off platform, exportable to the PS Financials, with fully customising invoicing with the ability to see Engineer write ups and parts used Reports and Data Storage Facilities are key and we would also like to see options for portals Customisation and Support is fundamental to our plan as we understand that our needs may not be a off the shelve product .. how can you tailor and support are needs ? We would like interested parties to confirm in their reply....who currently uses the systems they support (companies on their portfolio list) and provide a demo or details of the product they are proposing along with a high level cost matrix via the following email ... cts.info@csltd.org.uk Additional information: We would like interested parties to confirm in their reply....who currently uses the systems they support (companies on their portfolio list) and provide a demo or details of the product they are proposing along with a high level cost matrix via the following email ... cts.info@csltd.org.uk ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/023903-2021 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Sep 2021 | | Submission deadline | Not specified | | Future notice date | 31 Jan 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COMMERCIAL SERVICES KENT LTD | | Locality | WEST MALLING | | Post town | Rochester | | Postcode | ME19 4YT | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ46 West Kent | | Local authority | Tonbridge and Malling | | Electoral ward | Kings Hill | | Westminster constituency | Maidstone and Malling | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48420000 - Facilities management software package and software package suite ## Release History - 27 Sep 2021 at 08:52 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/023903-2021 ## Notice URLs - http://www.commercialservices.org.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e4cf. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02e4cf.json.