--- title: "Welsh Government Catering Services Contract" ocid: "ocds-h6vhtk-02e957" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e957" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02e957.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02e957.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "WELSH GOVERNMENT" published: "2021-10-07" --- # Welsh Government Catering Services Contract Buyer: WELSH GOVERNMENT Current stage: Planning OCID: ocds-h6vhtk-02e957 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e957) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02e957.json) ## Summary The Welsh Government is in the planning stage for a Catering Services Contract, with a projected value of GBP 3,000,000. This contract aims to provide on-site catering at four office locations across Wales, including Cardiff, Merthyr Tydfil, Aberystwyth, and Llandudno Junction, as well as hospitality services for additional offices without on-site facilities. The anticipated contract duration is three years, with an option to extend for a further three years. The Government plans to initiate the tender process early in 2022, and interested parties are encouraged to register their interest in this procurement opportunity. This tender presents significant opportunities for businesses specialising in catering services, particularly those that can demonstrate compliance with food safety regulations and a commitment to sustainability and local sourcing. Companies offering innovative and high-quality catering solutions, including event and hospitality services, will be well-suited to compete. Businesses that can also ensure bilingual service delivery in accordance with the Welsh Government's language policies will have a competitive advantage in this procurement process. ## Notice The Welsh Government intends to come to the market early in 2022 to tender its catering service requirements in order to award a single contract to a main supplier for the provision of these services. The Catering Services Contract will cover the provision of on-site catering services at 4 office locations in Wales and hospitality catering solutions for the Client's offices without on-site catering facilities - including 1 office located in London. ### Lot Information Lot 1 Below is an over-view of the Client's likely requirements which will be detailed and confirmed at tender. The Client requires the Catering Services Contract to deliver positive economic and social benefits to Wales and services must be delivered with assured statutory compliance - particularly in respect of Food Safety legislation, Health and Safety Law and all other applicable legislation. The service must reflect exemplary standards of catering industry best practice and must be operated with a management ethos of continuous improvement throughout the contract term whilst delivering best value for the Client and service users. The contract must maximise resource efficiency (water; heat; power; waste management etc.) and sustainable practices - including support for locally procured food and local food producers; health and wellbeing and Fairtrade. There are currently 4 office locations in scope for on-site catering services - Cardiff; Merthyr Tydfil; Aberystwyth and Llandudno Junction. The Client requires a cafe-style service offering a range of hot and cold 'grab and go' food and hot and cold beverages and hospitality catering services. There is also a limited / ad-hoc requirement for events and fine dining services mainly at the Client's Cardiff location. Whilst there remains some uncertainty about post-pandemic building occupancy numbers, for illustrative purposes the Client anticipates attendance at the 4 catered offices to be circa 50% of pre-pandemic numbers. On this basis, occupancy would be as follows - Cathays Park (1,300 staff); Merthyr Tydfil (280 staff); Aberystwyth (140 staff); Llandudno Junction (210 staff). The Client also currently has 9 office locations without on-site catering facilities that will require a limited / ad-hoc hospitality food and beverage service. These offices are located in Caerphilly; Newport; Swansea; Carmarthen; Newtown; Llandrindod Wells; Wrexham; Caernarfon and London. Services provided through the contract must be fully compliant with the Welsh Government's Welsh Language Scheme. In particular, the contractor will be required to ensure that in all dealings with the public, Welsh and English languages must be treated on the basis of equality - including ensuring that all menu and promotional material, customer surveys and any other information or hospitality booking system content, whether provided in hard copy or through any electronic medium, are fully bilingual. Security vetting clearance will be required for all contractor personnel engaged in the delivery of the contracted services. The contract will also include the provision of maintenance services for Client owned coffee machines (semi-automatic bean to cup and barista machines). ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/025065-2021 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Oct 2021 | | Submission deadline | Not specified | | Future notice date | 31 Jan 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WELSH GOVERNMENT | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF10 3NQ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL Wales | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 50 - Repair and maintenance services - 55 - Hotel, restaurant and retail trade services ### Codes - 39220000 - Kitchen equipment, household and domestic items and catering supplies - 39310000 - Catering equipment - 39311000 - Light catering equipment - 50883000 - Repair and maintenance services of catering equipment - 55500000 - Canteen and catering services ## Release History - 7 Oct 2021 at 14:15 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/025065-2021 ## Notice URLs - https://etenderwales.bravosolution.co.uk/web/login.shtml - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=113765 - https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02e957. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02e957.json.