--- title: "The Girls' Learning Trust ~ Managed Lettings Services Tender" ocid: "ocds-h6vhtk-02ea27" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ea27" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ea27.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ea27.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THE GIRLS' LEARNING TRUST" published: "2021-12-30" --- # The Girls' Learning Trust ~ Managed Lettings Services Tender Buyer: THE GIRLS' LEARNING TRUST Current stage: Award OCID: ocds-h6vhtk-02ea27 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ea27) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02ea27.json) ## Summary The Girls' Learning Trust, located in Sutton, has completed the public procurement process for their Managed Lettings Services Tender, classified under non-residential property renting or leasing services (CPV: 70220000). This tender, initiated under an open procurement method, was aimed at contracting a provider for letting management services across three schools: Carshalton High School for Girls, Nonsuch High School for Girls, and Wallington High School for Girls. The tender period concluded on 8th November 2021, with a contract value of £1,251,000 for the duration from 1st January 2022 to 31st December 2026. Notably, the procurement process included factors such as price criteria for awarding the contract. This opportunity presents significant potential for business growth, particularly for small and medium-sized enterprises (SMEs) experienced in managing school lettings. The successful supplier will take over all aspects of lettings, including marketing and on-site management, making it critical for contenders to demonstrate their capability in handling educational facility rentals efficiently. Applicants with a strong background in community engagement and operational management are likely to thrive in this competitive environment, as the awarding authority seeks to alleviate the administrative burden currently facing their schools by entrusting these responsibilities to an external provider. ## Notice The successful Supplier will be required to provide managed lettings services for The Girls' Learning Trust. ### Lot Information Lot 1 The Girls Learning Trust, a multi-academy trust in the London Borough of Sutton, is now seeking to appoint a Lettings Management Provider for our three schools, Carshalton High School for Girls, Nonsuch High School for Girls and Wallington High schools for Girls. More details about our three schools can be found here: http://www.nonsuchschool.org/321/welcome-from-the-ceo Background Lettings at our three schools are currently separately managed, to alleviate the administrative burden on our office based and premises teams we would like to amalgamate all of these systems and have all three schools fully managed by an external provider. We would like to work with a company who will manage all lettings across the Trust, with whom we can transfer responsibility to when the school is out of hours. We are looking to appoint a lettings company that has experience managing lettings for schools and is able to take over the responsibility of all aspects of the lettings including marketing, invoicing, communication and booking processes with hirers. The winning contract must be able to offer a service on site whilst the lettings are in situ, we are unable to accept tenders that can only offer online bookings platforms. Our Facilities Carshalton High School for Girls (West Street, Carshalton SM5 2QX): *Sports Hall (33.5 m x 21 m) *Dance Studio (12 m x 11 m) *Gymnasium (16 m x 16.5 m) *MUGA *Drama Studio *Main Hall (20 m x 12 m) *Classrooms. *Dining Hall (Not kitchen) Wallington High School for Girls (Woodcote Road, Wallington SM6 0PH): *Main Hall (21 m x 12 m) *Drama Studio (15 m X 10 m) *Drama Room (10 m x 7m) *Classrooms *Small Gymnasium (20 m x 12 m) *2 Outdoor MUGA - Resurfaced 2021 (not floodlit) *School Playing Field *Dining Hall (not kitchen equipment) Wallington does have a large sports hall and an additional fitness suite which currently do not have planning permission to hire out for lettings. We will be submitting a planning application to allow this in 2022. Nonsuch High School for Girls (Ewell Road, Cheam, SM38AB): *All Weather sports pitch resurfaced 2020 (5948.11m2) - Floodlit *Sports Hall (456m2) *5 Netball courts - resurfaced 2021 (3120m2) *Drama studios (2 x 81m2) *Main Hall (274m2) *Classrooms including music rooms. *Dining Hall (not kitchen) *School playing field Maps of all three schools are included in appendix 1. Additional information We can offer our spaces for hire between 18:00-22:00 weekdays and between 08:00-22:00 on weekends, subject to school commitments. Requests outside of these hours can be reviews on a case-by-case basis. Please note - we do not offer any IT suites or equipment or specialised workspaces for lettings. If there are specific requests for equipment we can review these individually. Typically, the school holidays are utilised to complete vital premises works however, availability for holiday clubs etc can be reviewed per request. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/7P7Y68743U ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/032471-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Dec 2021 | | Submission deadline | 8 Nov 2021 | | Future notice date | Not specified | | Award date | 11 Nov 2021 | | Contract period | 1 Jan 2022 - 31 Dec 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,250,000 | | Lots value | £1,250,000 | | Awards value | Not specified | | Contracts value | £1,153,151 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE GIRLS' LEARNING TRUST | | Locality | SUTTON | | Post town | Sutton | | Postcode | SM3 8AB | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ26 East Surrey | | Local authority | Epsom and Ewell | | Electoral ward | Nonsuch | | Westminster constituency | Epsom and Ewell | | Delivery location | TLI63 Merton, Kingston upon Thames and Sutton | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | SCHOOL SPACE | ## CPV Codes ### Divisions - 70 - Real estate services ### Codes - 70220000 - Non-residential property renting or leasing services ## Release History - 30 Dec 2021 at 16:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/032471-2021 - 8 Oct 2021 at 17:15 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/025274-2021 ## Notice URLs - http://www.nonsuchschool.org/321/welcome-from-the-ceo - https://litmustms.co.uk/delta/viewNotice.html?noticeId=652974601 - https://litmustms.co.uk/respond/7P7Y68743U - https://www.delta-esourcing.com/tenders/UK-UK-Sutton:-Non-residential-property-renting-or-leasing-services./7P7Y68743U ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ea27. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02ea27.json.