---
title: "Provision of Graduation Ceremonies Venue Services"
ocid: "ocds-h6vhtk-02eda7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02eda7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02eda7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02eda7.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF SOUTH WALES"
published: "2021-12-21"
---

# Provision of Graduation Ceremonies Venue Services

Buyer: UNIVERSITY OF SOUTH WALES  
Current stage: Award  
OCID: ocds-h6vhtk-02eda7

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## Summary

The University of South Wales is currently conducting a tender process for the provision of Graduation Ceremonies Venue Services. This tender falls under the services category, specifically focusing on hotel, restaurant, and retail trade services in the UK. The procurement method is a competitive procedure with negotiation, and the process consists of two stages: a Pre-Qualification Questionnaire (PQQ) followed by an Invitation to Tender (ITT) for shortlisted candidates. The deadline for submissions is set for 31 January 2022, with the contract expected to last for up to four years, including options for renewal.

This tender presents significant business opportunities for suppliers specialising in event management, venue provision, and related services. Businesses that have experience in hosting large-scale events, particularly in the education sector, would be well-suited to participate. Furthermore, the successful bidders will be expected to deliver Community Benefits, enhancing their profile and engagement within the local community, which may be particularly appealing to SMEs looking to expand their services and improve social responsibility initiatives.

## Notice

The University of South Wales (USW) requires a one or more suppliers to provide a suitable venue to host the University of South Wales Graduation Ceremonies. The venue should be large enough to accommodate the scale and frequency of graduation ceremonies (See Section 6). Requiring suitably qualified and experienced Event Management and Production services to work with key University staff on the planning, production and delivery of the graduation ceremonies. Further details available in the detailed specification.

### Lot Information

Lot 1

The University of South Wales (USW) requires a one or more suppliers to provide a suitable venue to host the University of South Wales Graduation Ceremonies. The venue should be large enough to accommodate the scale and frequency of graduation ceremonies (See Section 6). Requiring suitably qualified and experienced Event Management and Production services to work with key University staff on the planning, production and delivery of the graduation ceremonies. Further details available in the detailed specification. The University is happy to consider some limitations on the venue availability in this process, recognising that venues may already have prior contracted bookings. At a minimum the University is looking for a sole supplier for all of the July dates for a minimum of three years of the contract. Suppliers are able to bid for a combination of date availability. The University may award contracts to multiple suppliers, dependant on date availability. It is anticipated that the pricing shall remain fixed at the same rate for the duration of the contract.

Options: At a minimum the University is looking for a sole supplier for all of the July dates for a minimum of three years of the contract. Suppliers are able to bid for a combination of date availability. The University may award contracts to multiple suppliers, dependant on date availability.

Renewal: 12 month extension subject to agreement by both parties

### Procurement Information

The contract is to enable USW to host graduation ceremonies, involving a large number of individuals (an estimated 15,000 awarded students plus their guests. USW's premises are not sufficient in size to hold the number of people due to be involved in this event(s). Having explored the hospitality market's offering and availability on the dates of the graduation ceremonies, USW has concluded there is only one provider with sufficient capacity and availability, International Convention Centre (ICC Wales). Save for International Convention Centre (ICC Wales), no other third-party organisation can support USW in hosting the forthcoming graduation ceremonies. For these reasons, USW wishes to award a contract directly to International Convention Centre (ICC Wales), to hold the graduation ceremonies between 14th and 18th March 2022, 4th and 8th April 2022, 18th and 22nd July 2022, in accordance with regulation 32(2)(b)(ii) (Use of the Negotiated Procedure without Prior Publication) of the PCR.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/031959-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Dec 2021 |
| Submission deadline | 31 Jan 2022 |
| Future notice date | Not specified |
| Award date | 14 Oct 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £180,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SOUTH WALES |
| Locality | PONTYPRIDD |
| Post town | Cardiff |
| Postcode | CF37 1DL |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Treforest |
| Westminster constituency | Pontypridd |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ICC WALES |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 55000000 - Hotel, restaurant and retail trade services
- 79952000 - Event services

## Release History

- 21 Dec 2021 at 16:34 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/031959-2021
- 19 Oct 2021 at 15:35 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/026170-2021

## Notice URLs

- https://sell2wales.gov.wales
- https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=117030
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
- https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx
- https://www.southwales.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02eda7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02eda7.json.