---
title: "Fleet Management Solution"
ocid: "ocds-h6vhtk-02ee83"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ee83"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ee83.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ee83.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NORTH LANARKSHIRE COUNCIL"
published: "2022-01-19"
---

# Fleet Management Solution

Buyer: NORTH LANARKSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-02ee83

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ee83)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02ee83.json)

## Summary

North Lanarkshire Council is seeking a sole service provider for a Fleet Management Solution to enhance the operational efficiency of its fleet management services, located in North Lanarkshire, United Kingdom. The procurement is in the active stage with an estimated contract value of £225,000, and the tender submission deadline is set for 22nd November 2021. The contract is expected to be awarded for a maximum term of 60 months, following a comprehensive evaluation of the tender submissions under an open procedure.

This tender presents opportunities for businesses specialising in fleet management, software development, and vehicle support services, particularly those capable of delivering robust digital solutions. Companies that excel in providing technological integrations, automated customer service solutions, and data security within the UK or the European Union will find this procurement especially relevant. Successful bidders will play a critical role in enhancing North Lanarkshire Council's operational framework, thereby supporting both local government initiatives and their own business growth.

## Notice

North Lanarkshire Council (the Council) require a sole service provider to provide a Fleet Management Solution which will assist in streamlining the day to day operations within the fleet management service. This will replace the current system due to the contract expiring.

### Lot Information

Lot 1

North Lanarkshire Council (the Council) intend to award a contract to a sole service provider to provide a Fleet Management Solution which will assist in streamlining day to day operations within the fleet management service. . The contract for the current fleet management system is due to end on 31st March 2022 and as such the Council are seeking a replacement system to support its fleet management services. . As part of an on-going digital transformation programme a review of Fleet Management operations has been completed highlighting several areas where digital technology can be deployed to assist in streamlining day to day operations within the fleet management service. The vehicles to be managed by a new solution include those owned, leased and hired by NLC to support business operations. . There are various requirements: BUSINESS: The new solution must provide functionality covering: -Fleet Management: Ability to record all relevant details for the diverse range of fleet and equipment maintained, vehicle disposal process, Manage Road Licence Renewals, Short-term hire of vehicles and plant from external suppliers and hiring out to council service departments. -Workshop Operations Management: Ability to manage jobs including standard times to be pre-defined as per ICME guidelines, generation of estimates for repairs. Monitoring workshop loading and productivity of workforce, scheduling of services, inspections and MOT tests including all North Lanarkshire taxis. Completion of services/inspections electronically. Online portal / dashboard for customers to view their vehicle details. -Stores Management: Ability to record all relevant details for stock items, stock checking functionality, creation of stock and non-stock orders, deliveries, invoices and returns, allocation of stock and non-stock to jobs. Use of bar code readers for stock management. -Tyre Management: Ability to record and manage tyre details include tracking and disposal -Accident Management: Ability to manage accident details including insurance authorisations -Financial Management: Calculation of customer charges per period for owned, leased and hired vehicles for internal and external customers. Charges should be separated for maintenance, fuel and additional work. DIGITAL: This includes but is not limited to: -Integration with other key business systems including a required link to North Lanarkshire's Microsoft Dynamics CRM system and Power BI. -Replacement of paper forms with online forms -Introduction of customer self-service for key activities -Provision of automated customer notifications -The use of mobile technology by front line staff . TECHNICAL: North Lanarkshire Council have a large and complex computing estate that supports many line of business applications with a digital transformation underway to move these line of business systems to the Cloud with a preference to supplier hosting solutions. -Bidders must provide a hosted service (Software as a Service). -Proposed solutions must be hosted within the UK or European Union borders -Data is protected from unauthorised use, disclosure and change . IMPLEMENTATION & FUTURE: -Planning activities required -Methodology to be used -Training & Knowledge Transfer -Future Proofing (to support technology, environmental and legislative changes) . A detailed specification is contained within the "Documents for Tenderers" folder, which is accessible (and downloadable) within the PCS-T Tendering System. . The Contract must be carried out in accordance with the information provided within this Contract Notice and the Invitation to Tender documents (ITT) which will be published within the PCS-T Tendering System. . Additional information: PLEASE BE AWARE OF THE EXCLUSION GROUNDS. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Contract will be awarded for a total of 60 months (36+12+12). Following expiry of the Contract, the Council may elect to re-tender requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/001564-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Jan 2022 |
| Submission deadline | 22 Nov 2021 |
| Future notice date | Not specified |
| Award date | 19 Jan 2022 |
| Contract period | Not specified |
| Recurrence | The Contract will be awarded for a total of 60 months (36+12+12). Following expiry of this Contract, the Council may elect to re-tender requirements. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £225,000 |
| Lots value | £225,000 |
| Awards value | Not specified |
| Contracts value | £217,750 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTH LANARKSHIRE COUNCIL |
| Locality | MOTHERWELL |
| Post town | Motherwell |
| Postcode | ML1 1AB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM34 North Lanarkshire |
| Local authority | North Lanarkshire |
| Electoral ward | Motherwell South East and Ravenscraig |
| Westminster constituency | Motherwell, Wishaw and Carluke |
| Delivery location | TLM84 North Lanarkshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FREEWAY FLEET SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 50111000 - Fleet management, repair and maintenance services
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services
- 72212781 - System management software development services

## Release History

- 19 Jan 2022 at 10:45 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/001564-2022
- 21 Oct 2021 at 11:54 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026390-2021

## Notice URLs

- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.northlanarkshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000671154
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ee83. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02ee83.json.