--- title: "GSV2325 - Vision, Sound and AV" ocid: "ocds-h6vhtk-02eebb" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02eebb" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02eebb.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02eebb.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "THE CORPORATE OFFICER OF THE HOUSE OF LORDS AND THE CORPORATE OFFICER OF THE HOUSE OF COMMONS" published: "2021-10-28" --- # GSV2325 - Vision, Sound and AV Buyer: THE CORPORATE OFFICER OF THE HOUSE OF LORDS AND THE CORPORATE OFFICER OF THE HOUSE OF COMMONS Current stage: Tender OCID: ocds-h6vhtk-02eebb [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02eebb) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02eebb.json) ## Summary The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons is seeking tenders for the "GSV2325 - Vision, Sound and AV" project, which falls under the television and radio broadcast transmission services category. This procurement aims to secure a contractor capable of delivering high-quality audio-visual services within the Parliamentary Estate, ensuring both traditional broadcasters and online media have access to essential coverage. The tender period is open until 29th November 2021, and the anticipated contract value is estimated at £13 million, with a contract duration of 5 years, commencing in April 2022. Interested suppliers should be prepared to upload tender submissions through the UK Parliament's e-procurement portal, as electronic responses via email will not be accepted. This tender presents a significant opportunity for businesses specialised in broadcast services and audio-visual technology operations. Companies with a proven track record in managing video and audio systems, particularly in a parliamentary or formal setting, would be well-positioned to compete. The tender requires candidates to demonstrate experience in flexible operational management and high standards of service delivery, which includes the setup of complex AV requirements for meetings and events. Businesses that can adapt to changing demands and provide high-quality results in real-time will find this contract especially advantageous. ## Notice The Authority is seeking a Contractor who can operate the video and audio technologies across the committee rooms and chambers, to offer cost effective, broadcast-grade visual and audio services of the highest standard to multiple users within and outside the Parliamentary Estate - including traditional broadcasters and online media. ### Lot Information Lot 1 The Authority is requesting tender proposals from Contractors who can demonstrate skills and experience in broadcast operations with a view to operating and maintaining the video, audio, and audio-visual systems provided by Parliament. The Authority is seeking a Contractor who can operate the video and audio technologies across the committee rooms and chambers, to offer cost effective, broadcast-grade visual and audio services of the highest standard to multiple users within and outside the Parliamentary Estate - including traditional broadcasters and online media. Coverage styles shall range from full broadcast style 'TV production' working to modern single operator coverage, according to the demands of the Parliamentary business. The delivery of high-quality output of proceedings to no fail' standards is the critical service at the heart of this Operational and Maintenance contract, ensuring that all participants in Parliamentary business can be seen and be heard. The Contractor shall be able to work flexibly with an agile approach to follow short notice changes in activity - planned and unplanned - which shall include assistance with business resilience. Suitably qualified and experienced Contractors will be required to demonstrate an ability to help shape services going forward. The Contractor shall provide video and audio feeds of the proceedings of the House of Commons, Sittings of the House in Westminster Hall, and proceedings of the House of Lords on every date on which they sit; the Contractor shall provide video and audio coverage of all Committees as required by the Authority; the Contractor shall support contributions made over video conferencing during any proceedings as required by the Authority. All operational equipment, together with spares will be supplied by the Authority. The Contractor shall be responsible for maintenance including managing any sub-contractors where required by the Authority. The Contractor will be required to set up AV equipment for complicated requirements in meetings, conferences and other events; it is expected that staff of the two Houses will set up AV equipment for most simple meeting requirements. The Contractor shall be responsible for providing sufficient numbers of qualified and experienced personnel to undertake all the operation and maintenance work. The Contractor's staff will be expected to meet the requirements of the Authority for full security screening and compliance with the procedures for issuing security passes. The contract is anticipated to run for 5 years at an estimated value of between PS11-13M with service commencement in April 2022. There will be an estimated 10-week mobilisation period prior to Service Commencement and actual contract award is therefore estimated to be late January 2022. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/027046-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Oct 2021 | | Submission deadline | 22 Nov 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £13,000,000 | | Lots value | £13,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE CORPORATE OFFICER OF THE HOUSE OF LORDS AND THE CORPORATE OFFICER OF THE HOUSE OF COMMONS | | Locality | LONDON | | Post town | Not specified | | Postcode | N/A | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | TLI32 Westminster | ## CPV Codes ### Divisions - 64 - Postal and telecommunications services ### Codes - 64228000 - Television and radio broadcast transmission services ## Release History - 28 Oct 2021 at 12:15 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/027046-2021 - 28 Oct 2021 at 12:15 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026446-2021 ## Notice URLs - http://in-tendhost.co.uk/parliamentuk - https://in-tendhost.co.uk/parliamentuk/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02eebb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02eebb.json.