--- title: "Dental School Patient Administration System (PAS)" ocid: "ocds-h6vhtk-02f4d8" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02f4d8" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02f4d8.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02f4d8.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "UNIVERSITY OF BRISTOL" published: "2021-11-08" --- # Dental School Patient Administration System (PAS) Buyer: UNIVERSITY OF BRISTOL Current stage: Tender OCID: ocds-h6vhtk-02f4d8 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02f4d8) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02f4d8.json) ## Summary The University of Bristol is currently conducting an open tender for the provision of a Patient Administration System (PAS) for their new Dental School, which is set to open by September 2022. This procurement process officially began on November 8, 2021, and is scheduled to conclude with the submission deadline on December 9, 2021, at 14:00 UTC. The initiative is aimed at enhancing the operational independence of the Dental School from the NHS Trust, which currently manages its IT systems. The contract will be active for a period of four years, with the potential for two additional one-year extensions. This tender presents a significant opportunity for businesses specialising in healthcare IT solutions, especially those that offer comprehensive software systems for patient administration, clinical practice management, and digital communications. Companies that can provide innovative systems capable of effectively managing patient interactions, records integration, and data analytics will be well-positioned to compete. This procurement not only encourages advancements in clinical education but also aims to significantly improve the overall patient experience at the new facility. ## Notice The University's new Dental School is aiming to open by September 2022. The Bristol Dental School is currently integrated and collocated with the Bristol Dental Hospital, which is run by the Universities Hospitals Bristol & Weston NHS Foundation Trust. As such, the IT systems currently used by the Dental School to facilitate clinical practice are those used by, and provided by, the NHS Trust. The intention of the New Dental School project is to separate the University's Dental School both physically and operationally from the Dental Hospital and the NHS Trust, creating a separate and independent Dental School and clinical facility based at a new dedicated location within Bristol. In conjunction with this move, the Dental School's operating model will be redefined to deliver enhancements to the quality of clinical education along with significant improvements to student, staff and patient experience. By separating from the NHS Trust, and the Dental Hospital, the New Dental School will need to procure a number of new IT systems to support the clinical practice elements of the school. This procurement is specifically for the provision of Patient Administration System (PAS) software. The new system must ensure that the Dental School can manage all interactions with patients digitally, on the system, including a full record of all interaction / engagement with the patient, treatment plan, booking of appointments and clinics and digital access to scans, images, patient letters and other documents associated with the patient or their treatment. It is expected that the system will manage: * Patient records and associated data (charts, treatment plans, scans & image files, patient letters etc.) * A process for clinical supervisors to review and approve student updates to patient records (e.g. patient notes, treatment plans) * A mechanism for managing patient referrals to and from other care providers (including sharing of relevant patient details, notes and scans, X-rays and image files) * Functionality to support onboarding of new patients (referrals and self-referral requests, triage of referral requests) * Appointment management, including the scheduling and resourcing of clinics * Patient communications (e.g. paper, email and ideally SMS) The solution should also provide data analytics and insights that can be used to help maintain and improve clinical practice and patient experience. Note: vendors also refer to this type of system as a 'Practice Management' system. ### Lot Information Lot 1 This procurement is specifically for the provision of Patient Administration System (PAS) software. The requirements are published in full at University of Bristol's tendering portal. Please register and review Opportunities for access. Options: The contract duration is 4 years plus 2 x one year option periods. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/028011-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Nov 2021 | | Submission deadline | 9 Dec 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF BRISTOL | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS8 1QU | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK51 Bristol, City of | | Local authority | Bristol, City of | | Electoral ward | Central | | Westminster constituency | Bristol Central | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48814200 - Patient-administration system ## Release History - 8 Nov 2021 at 22:45 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028011-2021 ## Notice URLs - http://www.bristol.ac.uk - https://tenders.bris.ac.uk/web/login.html ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02f4d8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02f4d8.json.