---
title: "Design and Implement Document Management System"
ocid: "ocds-h6vhtk-02f6cd"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02f6cd"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02f6cd.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02f6cd.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "CHELMER HOUSING PARTNERSHIP (CHP) LTD"
published: "2021-11-15"
---

# Design and Implement Document Management System

Buyer: CHELMER HOUSING PARTNERSHIP (CHP) LTD  
Current stage: Tender  
OCID: ocds-h6vhtk-02f6cd

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## Summary

The Chelmer Housing Partnership (CHP) Ltd is currently seeking proposals for the tender titled "Design and Implement Document Management System," which falls under the goods category, specifically focusing on document management systems (CPV code: 48311100). The procurement is at the open procedure stage, with a tender period that concludes on 16th December 2021 at 12:00 PM. The selected service provider will work on designing and implementing a new document management system based on Microsoft SharePoint, with a contract duration of three years and the potential for a 24-month extension. Proposals must be submitted electronically or in writing, and all submissions should comply with the specified terms.

This tender presents significant opportunities for IT companies and service providers specialising in document management solutions, particularly those experienced with Microsoft SharePoint or similar systems. Businesses capable of offering integrated GDPR compliance features and robust support services will find this procurement especially suitable. The contract value is set at £200,000, providing a substantial avenue for businesses looking to expand their portfolio in the public sector, particularly in housing and community amenities.

## Notice

CHP is using a legacy Document Management System that is no longer in active development. A replacement system is required, based upon Microsoft SharePoint, which provides management, integration and GDPR compliance.This procurement exercise is to identify a Service Provider who will design and implement a suitable platform and related information architecture, implementation, and support services. Any required associated products must be included within a response.The contract will be for three years with the option to extend for up to an additional twenty-four months.

### Lot Information

Lot 1

CHP is using a legacy Document Management System that is no longer in active development. A replacement system is required, based upon Microsoft SharePoint, which provides management, integration and GDPR compliance.This procurement exercise is to identify a Service Provider who will design and implement a suitable platform and related information architecture, implementation, and support services. Any required associated products must be included within a response.CHP would be looking for a 5-year proposal for any product licence and associated support.The contract will be for three years with the option to extend for up to an additional twenty-four months.

Renewal: There is an option to extend the contract for up to 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/028510-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Nov 2021 |
| Submission deadline | 16 Dec 2021 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CHELMER HOUSING PARTNERSHIP (CHP) LTD |
| Locality | CHELMSFORD |
| Post town | Chelmsford |
| Postcode | CM2 5LB |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH36 Heart of Essex |
| Local authority | Chelmsford |
| Electoral ward | Chelmer Village and Beaulieu Park |
| Westminster constituency | Chelmsford |
| Delivery location | TLH3 Essex |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48311100 - Document management system

## Release History

- 15 Nov 2021 at 16:50 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028510-2021

## Notice URLs

- http://www.chp.org.uk
- https://in-tendhost.co.uk/chp/aspx/Home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02f6cd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02f6cd.json.