---
title: "Planned and Reactive Maintenance Services for Heating, Ventilation and Air Conditioning"
ocid: "ocds-h6vhtk-02f776"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02f776"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02f776.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02f776.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BUCKINGHAMSHIRE AND MILTON KEYNES FIRE AUTHORITY"
published: "2022-03-10"
---

# Planned and Reactive Maintenance Services for Heating, Ventilation and Air Conditioning

Buyer: BUCKINGHAMSHIRE AND MILTON KEYNES FIRE AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-02f776

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02f776)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02f776.json)

## Summary

The Buckinghamshire and Milton Keynes Fire Authority is seeking a service provider for Planned and Reactive Maintenance Services for Heating, Ventilation, and Air Conditioning (HVAC). This contract, with a total estimated value of £335,000 over a potential five-year term, is currently in the Award stage following its completion. The primary location for the services will be across 19 sites within Buckinghamshire and Milton Keynes, managed from the authority’s headquarters in Aylesbury. The contract period begins on 1 April 2022, following an expected award announcement in February 2022. Interested bidders were required to submit their proposals by 7 January 2022.

This tender presents valuable opportunities for businesses committed to HVAC services, particularly those with experience in both wet and dry systems across various sites—including those operating gas, LPG, or heating oil systems. Providers specialising in maintenance and repair services, particularly small and medium enterprises (SMEs), may find this tender fitting, especially due to the average annual contract value of around £67,000. Furthermore, successful providers may have the chance to engage in future capital projects associated with this contract, offering a pathway for business expansion.

## Notice

Buckinghamshire and Milton Keynes Fire Authority (BMKFA) (the contracting Authority) wish to appoint a single Service Provider to provide the complete HVAC services detailed in the specification of requirements for Buckinghamshire Fire and Rescue Service. The Contracting Authority's service delivery is managed through its Headquarters facilities department, based at Aylesbury, Buckinghamshire, across 19 sites within the county of Buckinghamshire and Milton Keynes. The successful bidder will also be provided with access to bid for future capital project opportunities that may arise during the contract term, which fall within the area of service expertise contained within the specification.The successful bidder will be required to provide a range of services to maintain the Authority's Pre-Planned maintenance services along with the Reactive maintenance services for all the HVAC requirements detailed within the Specification of Requirement.

### Lot Information

Lot 1

Buckinghamshire and Milton Keynes Fire Authority (BMKFA) (the contracting Authority) wish to appoint a single Service Provider to provide the complete HVAC services detailed in the specification of requirements for Buckinghamshire Fire and Rescue Service. The Contracting Authority's service delivery is managed through its Headquarters facilities department, based at Aylesbury, Buckinghamshire, across 19 sites within the county of Buckinghamshire and Milton Keynes. The successful bidder will also be provided with access to bid for future capital project opportunities that may arise during the contract term, which fall within the area of service expertise contained within the specification.The successful bidder will be required to provide a range of services to maintain the Authority's Pre-Planned maintenance services along with the Reactive maintenance services for all the HVAC requirements detailed within the Specification of Requirement. Bidders will be expected to demonstrate experience of a combination of wet and dry HVAC systems across multiple sites, including HVAC systems fuelled by Gas, LPG or Heating oil (Kerosene)Bidders are recommended to attend the 4 days of site visits, which will take place on the 6th, 7th, 8th, and 9th of December 2021. Full details of the four days of site visits are contained within the tender documents. The contract is expected to be awarded by February 2022 with a service commencement date of 01 April 2022. The initial contract term is for 3 years with an option to extend a further 24 months.The average annual value of the contract is estimated to be PS67k, with an estimated total contract value of PS335k for the possible full term of up to 5 years. The annual value consists of pre planned maintenance and reactive maintenance. Bidders wishing to participate in this tender opportunity must register on the Authority's e-procurement portal to express an interest and access the tender documents, via the following link:https://in-tendhost.co.uk/bucksfire/aspx/Home

Renewal: Option to extend up to a further 24 months to 31 March 2027

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/006541-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Mar 2022 |
| Submission deadline | 7 Jan 2022 |
| Future notice date | Not specified |
| Award date | 10 Mar 2022 |
| Contract period | 31 Mar 2022 - 31 Mar 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £335,000 |
| Lots value | £350,000 |
| Awards value | Not specified |
| Contracts value | £335,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BUCKINGHAMSHIRE AND MILTON KEYNES FIRE AUTHORITY |
| Locality | AYLESBURY |
| Post town | Hemel Hempstead |
| Postcode | HP20 1BD |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ13 Buckinghamshire |
| Local authority | Buckinghamshire |
| Electoral ward | Aylesbury East |
| Westminster constituency | Aylesbury |
| Delivery location | TLJ13 Buckinghamshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TENCER |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50730000 - Repair and maintenance services of cooler groups

## Release History

- 10 Mar 2022 at 09:39 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/006541-2022
- 17 Nov 2021 at 11:15 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028679-2021

## Notice URLs

- http://www.bucksfire.gov.uk
- https://in-tendhost.co.uk/bucksfire/aspx/Home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02f776. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02f776.json.