--- title: "Appointment of agent / promoter to organise Royal Hillsborough event" ocid: "ocds-h6vhtk-02f846" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02f846" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02f846.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02f846.json" source: "Find A Tender Service" current_stage: "Award" buyer: "LISBURN AND CASTLEREAGH CITY COUNCIL" published: "2021-11-19" --- # Appointment of agent / promoter to organise Royal Hillsborough event Buyer: LISBURN AND CASTLEREAGH CITY COUNCIL Current stage: Award OCID: ocds-h6vhtk-02f846 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02f846) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02f846.json) ## Summary The Lisburn and Castlereagh City Council has successfully completed a tender for the appointment of an agent/promoter to organise the Royal Hillsborough event, classified under event services (CPV code 79952000). The procurement was conducted via a limited procedure without prior publication of a call for competition, and the award has been made to Notorious Brands Ltd. The value of the contract is set at £500,000, with the contract signed on 19 November 2021. This event is aimed at showcasing local culture, necessitating a high-quality artistic performance and effective management of various logistical elements such as risk assessments and traffic management plans. This contract presents significant opportunities for businesses in the event services sector, particularly those with expertise in festival organisation and cultural event management. Companies that possess strong connections within the local community, as well as experience in coordinating large-scale events, would be particularly well-suited to compete in future tenders for similar projects. The involvement of local businesses in the supply chain could enhance economic stimulation and community engagement, making it an appealing opportunity for SMEs that can demonstrate relevant skills and market knowledge. ## Notice The appointment of an agent / promoter to organise an event celebrating Royal Hillsborough ### Lot Information Lot 1 The purpose of this procurement is to award a promoter / agent to put together an event / concert as part of the council's programme of activities to celebrate Royal Hillsborough. ### Procurement Information This contract falls within the list of services to which the Light-Touch Regime applies as shown by The CPV codes.. The value of the contract therefore falls below the regulations threshold giving the council flexibility in what procedure to use, however, in following the principles of openness and transparency we are publishing this VEAT to show that we are confident in our process following the principles of the negotiated procedure 1. Regulation 32 (b)(i) The purpose of this procurement is to award an agent to put together an event to celebrate Royal Hillsborough. We are dependent on this agent to ensure a high quality artistic performance takes place. The securing of suitable acts is vital to the success of the concert experience, along with the co-ordination of the other elements of the event will require professional knowledge of the music industry and specialised organisational skills. 2. Regulation 32 (b)(iii) For the event to be successful the council need to appoint one agent with commercial experience of delivering similar size events to be responsible for all elements of the event, including the Event Management Plan, Risk Assessments, and Traffic Management plans. We are appointing a contractor to work on our behalf to test the viability and establish a credible tourism and economic stimulator product. It is important that we maximise the production set up costs. This along with the co-ordination of the other elements of the event will require professional knowledge of the music industry and specialised organisational skills. This promotor has the skill, knowledge and contacts to secure the bands / artists / performers that are required and ensure the infrastructure of the event meets rigorous health and safety requirements. Notorious Brands as a local promoter have a vested interest in ensuring a successful event. They also have the pre-requisite market penetration tools and techniques. As part of their proposal local businesses will be incorporated into the supply chain and this agent has the key contacts and knowledge of the local community and businesses to be able to ensure this will come together successfully. 3. . Regulation 32 (c) A grant has been secured from Tourism NI to host this event, without the grant it would not be taking place to this scale. The Tourism NI funding comes with a Service Level Agreement, and therefore a number of conditions need to be met, including an appropriate delivery programme, which includes all funding to be spent by the end of March 2022. The council were unable to progress with any organisation for the event prior to the funding offer being received. Given the complexities involved with organising an event of this size which includes the securing of artists and performers, the Event Management Plan, Risk Assessments, Traffic Management plans, ensuring a highly skilled and experienced local supply chain, and rigorous health and safety requirements, the time limits for an open procurement procedure could not be met. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/028887-2021 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Nov 2021 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 19 Nov 2021 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £500,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | LISBURN AND CASTLEREAGH CITY COUNCIL | | Locality | LISBURN | | Post town | Northern Ireland | | Postcode | BT27 4RL | | Country | Northern Ireland | | ITL 1 | TLN Northern Ireland | | ITL 2 | TLN0 Northern Ireland | | ITL 3 | TLN0E Lisburn and Castlereagh | | Local authority | Lisburn and Castlereagh | | Electoral ward | Hillhall | | Westminster constituency | Lagan Valley | | Delivery location | TLN0E Lisburn and Castlereagh | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | NOTORIOUS BRANDS | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79952000 - Event services - 79952100 - Cultural event organisation services - 79953000 - Festival organisation services ## Release History - 19 Nov 2021 at 09:14 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/028887-2021 ## Notice URLs - http://www.notoriousbrandsltd.com - https://etendersni.gov.uk/epps ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02f846. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02f846.json.