---
title: "DOJ SPD - Provision of a Case Management System for the State Pathologist's Department"
ocid: "ocds-h6vhtk-02fb7b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02fb7b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02fb7b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02fb7b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEPARTMENT OF JUSTICE - STATE PATHOLOGIST'S DEPARTMENT"
published: "2022-05-19"
---

# DOJ SPD - Provision of a Case Management System for the State Pathologist's Department

Buyer: DEPARTMENT OF JUSTICE - STATE PATHOLOGIST'S DEPARTMENT  
Current stage: Award  
OCID: ocds-h6vhtk-02fb7b

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## Summary

The Department of Justice - State Pathologist's Department is seeking a contractor for the provision of a Case Management System, with an estimated contract value of £1 million, which may increase during the contract term. The procurement process is at the award stage, having started from a tender initiation, with the contract period consisting of an 18-month implementation phase followed by 6 years of service. The tender is classified under the IT services industry category. Bids for the project were accepted up until January 4, 2022, and the contract was awarded on May 17, 2022, to a supplier whose name is withheld due to the sensitive nature of the work involved.

This contract presents significant opportunities for businesses engaged in software development, consultancy, and IT services, particularly those specialising in case management solutions and custom software development. Companies capable of providing flexible and innovative IT systems will be particularly well-suited for this tender, as the successful contractor must demonstrate a capacity for improving management information and complying with stringent information assurance policies. Furthermore, businesses proficient in disaster recovery planning and electronic invoicing systems would find this contract aligns well with their expertise.

## Notice

DOJ SPD - Case Management System for the State Pathologist's Department.

### Lot Information

Lot 1

DOJ SPD - Case Management System for the State Pathologist's Department. Additional information: The core function of the State Pathologist's Department SPD is to provide an autopsy service for the Coroners Service for Northern Ireland. The SPD also has an important role in providing advice and guidance in other areas of forensic medicine to the police service, DOJ and courts. The SPD is an essential component of the justice system and carries out on average 1,300 Coronial Post Mortem Examinations per annum. The State Pathologist and his department operate under Article 111 of the Criminal Justice Northern Ireland Order 1980 and the statutory duties of the SPD are set out within the Coroners Act 1959 and Coroners Practice and Procedure Rules NI 1963. The Department of Justice DOJ is responsible for employing forensic pathologists. The primary role of the SPD is to carry out autopsies to determine the cause of death when it occurs suddenly, suspiciously or unnaturally,preparing autopsy reports, and giving evidence at coroner inquests. The SPD supports the Police Service of Northern Ireland PSNI and the Public Prosecution Service of Northern Ireland PPS by attending scenes of death or crime, providing expert forensic pathology opinion and advice and giving evidence in court. In addition, the SPD uses valuable knowledge and information gained from postmortem examinations to develop and refine forensic pathology techniques, improve the treatment and healthcare of patients and in the prevention of further similar deaths.. A bespoke Case Management System CMS has been in operation since 2006. The system in place was initially designed as an electronic database to track case related information. It includes an email facility and standard Microsoft applications managed by IT Assist. It is a strategic priority to replace the current CMS with a flexible and adaptable system that allows SPD to deliver on its statutory obligations.. The Contractor must provide, develop and implement including testing and data migration and support a CMS solution that provides a robust new modernised CMS which enhances the extent and quality of management information and produces required data in a timely manner. The Objectives of this project are:* Compliance with relevant information assurance and information security policies;* Improved contract and technological flexibility;* Implementation of robust business continuity and disaster recovery arrangements for this line of business application;* Implementation of an electronic track and trace system that meets the requirements of the Human Tissue Authority; and. * The ability to generate meaningful management information.

Options: This contract will start on the Contract Commencement date and will run for an initial period of 7.5 years, this is to include a 18 month implementation period followed by 6 years' Service Commencement. There are 3 optional extension periods of 2 year each i.e. 2 + 2 + 2.

Renewal: This contract will start on the Contract Commencement date and will run for an initial period of 7.5 years, this is to include a 18 month implementation period followed by 6 years' Service Commencement. There are 3 optional extension periods of 2 year each i.e. 2 + 2 + 2.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/013458-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 May 2022 |
| Submission deadline | 4 Jan 2022 |
| Future notice date | Not specified |
| Award date | 16 May 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,000,000 |
| Lots value | £1,000,000 |
| Awards value | Not specified |
| Contracts value | £1,129,484 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT OF JUSTICE - STATE PATHOLOGIST'S DEPARTMENT |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT12 6BN |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Falls |
| Westminster constituency | Belfast West |
| Delivery location | TLN0 Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DUE TO THE SENSITIVE NATURE OF THIS CONTRACT THE SUPPLIER NAME WILL BE WITHHELD |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72210000 - Programming services of packaged software products
- 72211000 - Programming services of systems and user software
- 72212100 - Industry specific software development services
- 72230000 - Custom software development services
- 72250000 - System and support services
- 72260000 - Software-related services
- 72262000 - Software development services
- 72263000 - Software implementation services
- 72265000 - Software configuration services
- 72268000 - Software supply services

## Release History

- 19 May 2022 at 10:46 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/013458-2022
- 30 Nov 2021 at 15:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/029706-2021

## Notice URLs

- https://etendersni.gov.uk/epps

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02fb7b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02fb7b.json.