---
title: "Interim Mechanical and Electrical Services Framework Agreement"
ocid: "ocds-h6vhtk-02fd95"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02fd95"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02fd95.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02fd95.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DOVER HARBOUR BOARD"
published: "2021-12-06"
---

# Interim Mechanical and Electrical Services Framework Agreement

Buyer: DOVER HARBOUR BOARD  
Current stage: Award  
OCID: ocds-h6vhtk-02fd95

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## Summary

The Dover Harbour Board is seeking to establish an Interim Mechanical and Electrical Services Framework Agreement to support the Port of Dover. This procurement is categorised under the services industry, specifically focused on building installations repair and maintenance, with an award date of 5 December 2021. The procurement method used is a limited process, and the contract is expected to commence on 5 January 2022, running for a duration of 24 months. The contract has a total value of £6,765,000 and was necessitated by unexpected circumstances related to service delivery challenges that arose due to the COVID-19 pandemic.

This tender presents a significant opportunity for businesses specialising in mechanical and electrical services, particularly those with the capacity to transition quickly into critical service roles. Companies like installation service providers for electrical equipment, fire protection systems, or other related maintenance services would be well-positioned to compete. With the contract being awarded directly to the second-ranked supplier from the previous tender, interested parties should prepare to demonstrate their capabilities in delivering quality service efficiently to meet the urgent needs of the Dover Harbour Board.

## Notice

Interim framework agreement for the provision of mechanical and electrical services to the Port of Dover

### Lot Information

Lot 1

Interim framework agreement for the provision of mechanical and electrical services for buildings on the Port of Dover estate.

### Procurement Information

In 2018 Dover Harbour Board (DHB) awarded a framework agreement for provision of Mechanical and Electrical (M&E) services to the Port of Dover. The agreement was awarded as a 4 year term expiring October 2022. The contractor has encountered difficulties in delivering the services, due significantly to the impact of changes in planned activities as a result of COVID-19. These circumstances were unforeseeable and both parties have subsequently agreed that the collaborative plans to deliver the services are not sustainable and the contractor will cease to provide the services from 31/12/2021. DHB cannot comply with the procedures with a prior call for competition due to the timelines required for compliance (even under an accelerated procedure) at this juncture due to resource constraints which prevent DHB from running a new tender process for such critical services alongside other pre-planned procurement activities required urgently in response to changes in regulations for UK Border Controls (UK EES). DHB requires the services to be delivered efficiently with effect from 5 January 2022 and throughout 2022, so it has approached the second ranked contractor in the original tender to achieve a smooth transition to service delivery. The new contractor will commence works from 5 January 2022 and staff will transfer across in accordance with TUPE regulations. DHB has determined that, given the situation it has found itself in, it would be reasonable to place a direct award for a period of 24 months in order to; (i) provide a period stability to allow the contractor to transition delivery of the services effectively, and (ii) provide stability for the affected staff in the interim. During this interim contract period DHB intends to review its requirement for future M&E services and commence procurement to fulfil these future requirements. The proposed contractor is DMA Group based at Unit 5 Beaufort House, Sir Thomas Longley Road, Rochester, Kent, ME2 4FB For the avoidance of doubt, DHB shall not enter into this new framework agreement until 5 January 2022.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/030238-2021 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Dec 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 5 Dec 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £6,765,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DOVER HARBOUR BOARD |
| Locality | DOVER |
| Post town | Canterbury |
| Postcode | CT17 9BU |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ44 East Kent |
| Local authority | Dover |
| Electoral ward | Town & Castle |
| Westminster constituency | Dover and Deal |
| Delivery location | TLJ44 East Kent |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DMA GROUP |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services
- 51 - Installation services (except software)

### Codes

- 50700000 - Repair and maintenance services of building installations
- 51110000 - Installation services of electrical equipment
- 51134000 - Installation services of compressors
- 51700000 - Installation services of fire protection equipment

## Release History

- 6 Dec 2021 at 15:53 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/030238-2021

## Notice URLs

- https://www.doverport.co.uk

## Provenance

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