---
title: "CAFM system"
ocid: "ocds-h6vhtk-02fe3c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02fe3c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02fe3c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02fe3c.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "YORK TEACHING HOSPITAL FACILITIES MANAGEMENT"
published: "2021-12-07"
---

# CAFM system

Buyer: YORK TEACHING HOSPITAL FACILITIES MANAGEMENT  
Current stage: Planning  
OCID: ocds-h6vhtk-02fe3c

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## Summary

The York Teaching Hospitals Facilities Management LLP (YTHFM) is in the planning stage of a tender process for a Computer-Aided Facilities Management (CAFM) system, aimed at improving Hard and Soft Facilities Management and Medical Engineering services across York and Scarborough Teaching Hospitals. The procurement is classified under the goods category and focuses on facilities management software. Key details include the initial market consultation process commencing on 7th December 2021, where stakeholders are encouraged to participate through questionnaires, webinars, and discussions. This initiative will support the operations of approximately 9,000 staff across multiple hospital sites in North Yorkshire.

This procurement presents a significant opportunity for businesses specialising in facilities management technology, particularly those offering integrated software solutions capable of enhancing operational efficiency and data management. Companies with expertise in areas such as asset management, helpdesk services, mobile solutions, and compliance reporting would be particularly well-suited to respond to this tender. As YTHFM seeks to adopt cutting-edge technology to streamline services, interested businesses are encouraged to engage proactively in shaping the scope of the requirements to align with the evolving needs of this health-focused contract.

## Notice

York Teaching Hospitals Facilities Management LLP (YTHFM) is currently undertaking initial market consultation for CAFM solutions that will manage Hard and Soft Facilities Management and Medical Engineering services.YTHFM is responsible for the Facilities and Estates at York and Scarborough Teaching Hospitals. We provide services to around 9,000 staff working from 8 hospital sites and other smaller locations York, Scarborough and across North Yorkshire.The aim is to bring about improvements to services through the adoption of technology in the form of either a single solution or multiple integrated systems.We are keen to engage with the market to help scope and inform our requirements, please contact me directly if you can help.

### Lot Information

Lot 1

York Teaching Hospitals Facilities Management LLP (YTHFM) is currently undertaking initial market consultation for CAFM solutions that will manage Hard and Soft Facilities Management and Medical Engineering services.YTHFM is responsible for the Facilities and Estates at York and Scarborough Teaching Hospitals. We provide services to around 9,000 staff working from 8 hospital sites and other smaller locations York, Scarborough and across North Yorkshire.The aim is to bring about improvements to services through the adoption of technology in the form of either a single solution or multiple integrated systems. Key drivers are:Improve services directly and indirectly to patientsAssured system & data securityReliabilityValue for moneyOperational efficiencySingle version of the truth based on trustworthy dataCustomer self-service (staff & patients)Staff mobile workingProactive management of work within SLAsThe initial scope for the solution is:Full life cycle of Asset managementPlanned maintenance managementReactive maintenanceHelpdeskMobile workingMedical engineeringLoan Equipment LibraryStores, stock control, procurement, Purchase OrderingCustomer & Contractor portalsPortering, Waste, Domestic, Catering & Linen servicesCustomer satisfaction surveysDashboards, reporting (eg internal & ERIC), compliance reporting, analytics & insightIntegration with core systems, i.e. Oracle Finance and 3rd parties such as SFG20Compliance including Gas, Electric, Water, Fire & Asbestos ManagementCapture and link photographic evidence, drawings, PDF and other media such as training videosEnabling technology & standards such as IoT, RFID, GLN & GS1Property managementSpace Management Contracts and Contractor managementMinor Works & SchemesBuilding Information ModellingPremises Assurance modelAuditing & SurveysInspection checklistsCondition B auditingHealth & SafetyRisk AssessmentsStaff accommodation bookingStop Think Act worker assessmentsPersonnel Management - Training Records, Permit to work management, PPE & UniformThe initial market consultation may take the form of questionnaires, webinars, demonstrations, discussions.The final scope will be confirmed following market consultation.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/030405-2021 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Dec 2021 |
| Submission deadline | Not specified |
| Future notice date | 7 Dec 2021 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | YORK TEACHING HOSPITAL FACILITIES MANAGEMENT |
| Locality | YORK |
| Post town | York |
| Postcode | YO31 8HE |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE21 York |
| Local authority | York |
| Electoral ward | Guildhall |
| Westminster constituency | York Central |
| Delivery location | TLE2 North Yorkshire |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48420000 - Facilities management software package and software package suite

## Release History

- 7 Dec 2021 at 16:27 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/030405-2021

## Notice URLs

- https://www.ythfm.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02fe3c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02fe3c.json.