---
title: "Project RECODE: NHM Collections Management System"
ocid: "ocds-h6vhtk-02fee3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02fee3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02fee3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02fee3.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NATURAL HISTORY MUSEUM"
published: "2023-01-16"
---

# Project RECODE: NHM Collections Management System

Buyer: NATURAL HISTORY MUSEUM  
Current stage: Award  
OCID: ocds-h6vhtk-02fee3

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## Summary

The Natural History Museum is undertaking a procurement process for the "Project RECODE: NHM Collections Management System". The museum aims to transform the study of natural history, engage a wide audience, and secure its collections for the future. The procurement stage is in the award phase, with SER Solutions United Kingdom Limited being the active supplier for this project. The procurement method used is selective competitive dialogue. The contract, valued at £3,754,294, was signed on 29th December 2022.

This tender by the Natural History Museum presents an opportunity for businesses in the electronic data management industry. Companies specialising in solutions for museums and cultural institutions would be well-suited to compete. With a focus on data management and operational efficiency, businesses can leverage their expertise to offer innovative solutions to meet the museum's transformation objectives. The competitive dialogue approach allows for tailored solutions, providing a platform for business growth through collaboration and innovation.

## Notice

In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) was looking to help transform the study of natural history, engage and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum sought a supplier that can implement a business operational solution to which the NHM can transition.

### Lot Information

Lot 1

In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) was looking to help transform the study of natural history, engage and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum sought a supplier that can implement a business operational solution to which the NHM can transition.

Options: Variant bids and options were acceptable only in accordance with the procurement documents.

Renewal: It is anticipated that a 24-month implementation period is followed by a minimum of 60 months support and maintenance agreement, with the option for the Museum to extend the contract in line with its terms.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/001320-2023 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Competitive dialogue |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Jan 2023 |
| Submission deadline | 24 Feb 2022 |
| Future notice date | 25 Jan 2022 |
| Award date | 29 Dec 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £5,000,000 |
| Lots value | £5,000,000 |
| Awards value | Not specified |
| Contracts value | £3,754,294 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATURAL HISTORY MUSEUM |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW7 5BD |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI33 Kensington & Chelsea and Hammersmith & Fulham |
| Local authority | Kensington and Chelsea |
| Electoral ward | Brompton & Hans Town |
| Westminster constituency | Kensington and Bayswater |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SER SOLUTIONS UNITED KINGDOM |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48613000 - Electronic data management (EDM)

## Release History

- 16 Jan 2023 at 16:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/001320-2023
- 25 Jan 2022 at 10:15 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/002117-2022
- 8 Dec 2021 at 16:15 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/030572-2021

## Notice URLs

- http://www.nhm.ac.uk
- https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=747719036
- https://www.delta-esourcing.com/tenders/UK-UK-London:-Electronic-data-management-%28EDM%29./FP59TQ2RRJ
- https://www.nhm.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02fee3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02fee3.json.